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Schools Catering Framework London and Kent
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Schools Catering Framework London and Kent

Wednesday, 17 August 2016, 8:30

Schools Catering Framework London and Kent

The aim of creating a Schools Catering Framework is to appoint a number of contractors who are able to undertake the provision of a full catering service for schools.

United Kingdom-Chatham: School catering services

2016/S 152-276125

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

Internet address(es):

General address of the contracting authority: http://www.medway.gov.uk/

Further information can be obtained from: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

Tenders or requests to participate must be sent to: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Medway Council
Gun Wharf, Dock Road, Kent
ME4 4TR Chatham
United Kingdom

London Borough of Bexley
Civic Offices, Broadway
DA6 7LB Bexleyheath
United Kingdom

Bromley Council
Civic Centre, Stockwell Close
BR1 3UH Bromley
United Kingdom

Kent County Council
County Hall, Kent
ME14 1XQ Maidstone
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the provision of school catering services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The aim of creating a Schools Catering Framework is to appoint a number of contractors who are able to undertake the provision of a full catering service for schools. The Authority is looking for providers who can offer a full and efficient catering service for schools supporting the Authority in developing a ‘Whole School Approach to Healthy Eating’.
The services will be broken into 2 lots:
Lot 1 will be a block of contracts which will be serviced by a single provider;
Lot 2 will be providers servicing single contract for single site, multi-academy trust (MAT) or small groups of schools.
The provision of the block of contracts will be based on direct award to a single contractor who submitted the most economically advantageous tender.
The contracting authority will award contracts via a call-off process for the provision of single sites, multi-academy trust (MAT) or small groups of schools to a framework member as a direct award according to the framework ranking or via a mini-competition as and when such services are required.
The proposed Framework will be awarded for an initial period of 3 years and will have an option to extend for a further 1 year. This Framework Agreement provides that either the Council or Contracting Authority may call-off the provision of the Services (Lot 2) by placing an Order with the Contractor, which shall form a separate Service Contract.
The meal price will be capped at 2,20 GBP for all primary schools. The price will also be fixed for the term of the contract.

II.1.6)Common procurement vocabulary (CPV)

55524000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The aim of creating a Schools Catering Framework is to appoint a number of contractors who are able to undertake the provision of a full catering service for schools. The Authority is looking for providers who can offer a full and efficient catering service for schools supporting the Authority in developing a ‘Whole School Approach to Healthy Eating’.
The services will be broken into 2 lots:
Lot 1 will be a block of contracts which will be serviced by a single provider;
Lot 2 will be providers servicing single contract for single sites, multi-academy trust (MAT) or small groups of schools.
The provision of the block of contracts will be based on direct award to a single contractor who submitted the most economically advantageous tender.
The contracting authority will award contracts via a call-off process for the provision of single sites, multi-academy trust (MAT) or small groups of schools to a framework member as a direct award according to the framework ranking or via a mini-competition as and when such services are required.
The proposed Framework will be awarded for an initial period of 3 years and will have an option to extend for a further 1 year.
Estimated value excluding VAT: 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework covers all schools within Medway, Bexley, Bromley and the Kent County where it is logistically possible. Links to schools:

Medway: http://www.education.gov.uk/edubase/public/quickSearchResult.xhtml?myListCount=0&edubaseAllDateGeneratedStr=20%2F07%2F2016+03%3A23&edubaseAllStateFundedFilename=edubaseallstatefunded20160720.csv&edubaseAllFilename=edubasealldata20160720.csv&edubaseAllStateFundedGeneratedStr=20%2F07%2F2016+03%3A44&edubaseAllAcademiesFreeFilename=edubaseallacademiesandfree20160720.csv&edubaseAllChildrenCentreFilename=edubaseallchildrencentre20160720.csv&edubaseAllAcademiesFreeDateGeneratedStr=20%2F07%2F2016+03%3A42&edubaseAllChildrenCentreDateGeneratedStr=20%2F07%2F2016+03%3A40

Bexley: http://www.education.gov.uk/edubase/public/quickSearchResult.xhtml?myListCount=0&edubaseAllDateGeneratedStr=20%2F07%2F2016+03%3A23&edubaseAllStateFundedFilename=edubaseallstatefunded20160720.csv&edubaseAllFilename=edubasealldata20160720.csv&edubaseAllStateFundedGeneratedStr=20%2F07%2F2016+03%3A44&edubaseAllAcademiesFreeFilename=edubaseallacademiesandfree20160720.csv&edubaseAllChildrenCentreFilename=edubaseallchildrencentre20160720.csv&edubaseAllAcademiesFreeDateGeneratedStr=20%2F07%2F2016+03%3A42&edubaseAllChildrenCentreDateGeneratedStr=20%2F07%2F2016+03%3A40

Bromley: http://www.education.gov.uk/edubase/public/quickSearchResult.xhtml?myListCount=0&edubaseAllDateGeneratedStr=20%2F07%2F2016+03%3A23&edubaseAllStateFundedFilename=edubaseallstatefunded20160720.csv&edubaseAllFilename=edubasealldata20160720.csv&edubaseAllStateFundedGeneratedStr=20%2F07%2F2016+03%3A44&edubaseAllAcademiesFreeFilename=edubaseallacademiesandfree20160720.csv&edubaseAllChildrenCentreFilename=edubaseallchildrencentre20160720.csv&edubaseAllAcademiesFreeDateGeneratedStr=20%2F07%2F2016+03%3A42&edubaseAllChildrenCentreDateGeneratedStr=20%2F07%2F2016+03%3A40

Kent County: http://www.education.gov.uk/edubase/public/quickSearchResult.xhtml?myListCount=0&edubaseAllDateGeneratedStr=20%2F07%2F2016+03%3A23&edubaseAllStateFundedFilename=edubaseallstatefunded20160720.csv&edubaseAllFilename=edubasealldata20160720.csv&edubaseAllStateFundedGeneratedStr=20%2F07%2F2016+03%3A44&edubaseAllAcademiesFreeFilename=edubaseallacademiesandfree20160720.csv&edubaseAllChildrenCentreFilename=edubaseallchildrencentre20160720.csv&edubaseAllAcademiesFreeDateGeneratedStr=20%2F07%2F2016+03%3A42&edubaseAllChildrenCentreDateGeneratedStr=20%2F07%2F2016+03%3A40

Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Block of contracts which will be serviced by a single provider

1)Short description

The Authority is looking for providers who can offer a full and efficient catering service for schools supporting the Authority in developing a ‘Whole School Approach to Healthy Eating’. Lot 1 will be a block contracts which will be serviced by a single provider. The meal price will be capped at 2,20 GBP for all primary schools. The price will also be fixed for the term of the contract. The provision of the block of contracts will be based on direct award to a single contractor who submitted the most economically advantageous tender.

2)Common procurement vocabulary (CPV)

55524000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2017. Completion 31.7.2020
5)Additional information about lots

Lot No: 2 Lot title: Single contract for single sites, multi-academy trust (MAT) or small groups of schools

1)Short description

The Authority is looking for providers who can offer a full and efficient catering service for schools supporting the Authority in developing a ‘Whole School Approach to Healthy Eating’. Lot 2 will be providers servicing a single contract for single sites, multi-academy trust (MAT) or small groups of schools. The contracting authority will award contracts via a call-off process for the provision of single sites, multi-academy trust (MAT) or small groups of schools to a framework member as a direct award according to the framework ranking or via a mini-competition as and when such services are required. The meal price will be capped at 2,20 GBP for all primary schools. The price will also be fixed for the term of the contract. The award process will be via a mini-competition.

2)Common procurement vocabulary (CPV)

55524000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2017. Completion 31.7.2020
5)Additional information about lots
1)Short description

2)Common procurement vocabulary (CPV)

55524000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any order over 250 000 GBP may require sealing and the provision of a Parent Company Guarantee or Performance Bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See schedule 7 of the Framework contract terms and conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1
Objective criteria for choosing the limited number of candidates: As detailed in the tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0638
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.10.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.11.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2016

 

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