Schools' Grounds Maintenance for Telford and Wrekin Council

Schools’ Grounds Maintenance for Telford and Wrekin Council

The Borough of Telford and Wrekin Council is inviting tenders from suitably experienced and qualified contractors for the provision of grounds maintenance at Telford and Wrekin schools, including grass cutting, hedge cutting and trimming, shrub and flower bed maintenance and weeding.

United Kingdom-Telford: Grounds maintenance services

2014/S 219-387555

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Telford and Wrekin Council
Addenbrooke House, Ironmasters Way
For the attention of: Kirsty Griffiths
TF3 4NT Telford
UNITED KINGDOM
Telephone: +44 1952380936

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Schools’ grounds maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 160 000 and 180 000 GBP

II.1.5)Short description of the contract or purchase(s)

Grounds maintenance services. Landscaping work for sports grounds and recreational areas. Landscaping work for playgrounds. The Borough of Telford and Wrekin Council is inviting tenders from suitably experienced and qualified contractors for the provision of grounds maintenance at Telford & Wrekin schools, including grass cutting, hedge cutting and trimming, shrub and flower bed maintenance and weeding, sports pitch and playground marking. The Schools’ Grounds Maintenance framework is to run from 1.4.2015 for a period of 3 years terminating on the 31.3.2018. Any resulting call-off will be by mini competition and will be for 12 months in the first instance.

II.1.6)Common procurement vocabulary (CPV)

77314000, 45112720, 45112723

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 160 000 and 180 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.12.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: December 2017

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Please note: The Council cannot provide details or measurements for each school site, therefore if successfully entered onto the framework, bidders will be expected to visit those school site(s) they have been invited to quote for to ascertain measurements, etc. (as part of the mini competition process).The Pre-Qualification Questionnaire (PQQ) and documents for this opportunity are available onhttps://www.delta-esourcing.com and you must register on this site to respond. If you are already registered you will not need to register again, simply use your existing user-name and password. Please note there is a password reminder link on the homepage. Please keep your user-name and password secure and do not pass it to any third parties. Suppliers must log in, go to Response Manager and add the Tender Access Code 52352C6UE6 following any instructions provided. Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. No other format will be accepted. If you are uploading multiple documents you will have to individually load one document at a time, or you can opt to zip all documents in an application like WinZip. If you experience any technical difficulties please contact the Delta eSourcing Help-desk on call +44 8452707050 or email helpdesk@delta-esourcing.comSuppliers who have been successful at Pre-Qualification stage will then be invited to participate at the Invitation to Tender stage, via the Delta Response Box. Please Note: When uploading a document to the Response Box, you should NOT upload from a shared drive or have ANY characters in the file name. If you do either of the above the document may not upload successfully and you will get an error message stating the document has an illegal file name. All correspondence regarding this tender must go through the Delta email system and no other method of correspondence will be answered or acted upon.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Grounds-maintenance-services./52352C6UE6

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/52352C6UE6

GO Reference: GO-20141111-PRO-6153047

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.11.2014