Science Museum Group Hard Services Maintenance Contract

Science Museum Group Hard Services Maintenance Contract

The Science Museum Group wishes to procure a term maintenance hard services contract to provide for national cover for our six sites.

United Kingdom-London: Building and facilities management services

2020/S 072-173480

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Science Museum Group
Postal address: Science Museum, Exhibition Road
Town: London
NUTS code: UKI
Postal code: SW7 2DD
Country: United Kingdom
E-mail: beth.lawton@sciencemuseum.ac.uk
Telephone: +44 2079424000
Internet address(es):Main address: http://www.sciencemuseum.org.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA1574

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Science Museum Group Hard Services Maintenance

Reference number: SCM1970M

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

Term maintenance contract for the delivery of hard services throughout the Science Museum Group.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50700000
50710000
50712000
71315000
71314310
79993000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Science Museum Group wishes to procure a term maintenance hard services contract to provide for national cover for our six sites.

This procurement process is being conducted using the competitive procedure with negotiation (negotiated procedure) as set out in the Public Contracts Regulations (2015).

The Science Museum Group has chosen to use the negotiated procedure based on the complexity of the sites and the services to be provided where the variety of service solutions provided may mean it proves useful to allow a discussion between the tenderer and the buyer.

The Science Museum Group reserves the right to award a contract based on the initial tenders without negotiation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The agreement is intended to run for an initial period of five (5) years starting on the service commencement date plus a potential first and second extension period of twelve (12) months each to a maximum term of seven (7) years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/05/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/07/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Summer 2026

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Science Museum Group requires a hard services partner to provide maintenance services across six strategic premises within its estate.

The minimum requirements for this procurement are:

— must cover all services listed in the tender (PPM, remedial, reactive, planned and maintenance project work),

— must cover all SMG locations listed in the tender,

— must include on-site technical/engineering support at each site,

— must score a minimum overall score of 50 % in the schedule 4 (solution) section.

Bids will be evaluated on the basis of best value: a combination of price and technical solution.

Due to the COVID-19 pandemic, and government guidelines, the Science Museum Group (SMG) has closed its sites to the public and for its operations. In doing so, SMG has taken the decision to only proceed to stage two of the procurement once normal service resumes.

NOTE: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=218525.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:218525)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/04/2020