Scottish Accommodation Occupancy Survey

VisitScotland is seeking a suitably qualified research contractor to conduct the Scottish Accommodation Occupancy Survey.

United Kingdom-Edinburgh: Research services

2016/S 173-310845

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

VisitScotland
Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
United Kingdom
Contact person: Rory Hewitt
Telephone: +44 1314722222
E-mail: rory.hewitt@visitscotland.com
Fax: +44 1415664074
NUTS code: UKM25

Internet address(es):Main address: http://www.visitscotland.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00118

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: marketing/tourism

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Scottish Accommodation Occupancy Survey.

Reference number: VSEH16010

II.1.2)Main CPV code

73110000

II.1.3)Type of contract

Services

II.1.4)Short description:

Scottish Accommodation Occupancy Survey.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

VisitScotland is seeking a suitably qualified research contractor to conduct the Scottish Accommodation Occupancy Survey.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Innovative use of survey methods or technology to gather, analyse and disseminate data amongst participants and stakeholders / Weighting: 20

Quality criterion – Name: Creative approach to maintain and increase participation in the survey / Weighting: 15

Quality criterion – Name: Compliance with statutory standards while demonstrating added value applications of data outputs / Weighting: 10

Quality criterion – Name: Demonstrate the role measurement provides in regional analysis of the visitor economy / Weighting: 5

Quality criterion – Name: Articulate how you will promote and demonstrate that participation in the survey is beneficial to accommodation providers — specifically SME’s / Weighting: 10

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: It is possible that this contract my be eligible for ERDF.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/10/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/10/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

36 Months.

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

VisitScotland will only accept tender via the Public Contracts Scotland portal.

All questions must be submitted via the portal. VisitScotland will only answer questions via the portal.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=461118

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref: 461118).

VI.4)Procedures for review

VI.4.1)Review body

VisitScotland
Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
United Kingdom
Telephone: +44 1314722222
Fax: +44 1415664074Internet address:http://www.visitscotland.org

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: VisitScotland will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Rory Hewitt as determined at point I.1) of this notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2016

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