Scottish Borders Sustainable Transport Framework Agreement

Scottish Borders Sustainable Transport Framework Agreement

The Framework Agreement is divided into four lots.

United Kingdom-Newtown St Boswells: Transport services (excl. Waste transport)

2014/S 218-385850

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Borders Council
Council Headquarters
For the attention of: Paul Graham
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835824000
Fax: +44 1835825150

Internet address(es):

General address of the contracting authority: http://www.scotborders.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Scottish Borders Council
Contact point(s): Chief Executive
For the attention of: Paul Graham
UNITED KINGDOM
E-mail: procurement@scotborders.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Borders Council
Contact point(s): Chief Executive
For the attention of: Paul Graham
UNITED KINGDOM
E-mail: procurement@scotborders.gov.uk

Tenders or requests to participate must be sent to: Scottish Borders Council
Council Headquarters
Contact point(s): Procurement
For the attention of: Paul Graham
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835824000
Fax: +44 1835825150
Internet address: http://www.scotborders.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Borders Council

Lothian and Borders Fire and Rescue Service

NHS Borders

Borders College

Police Scotland

Housing Associations

Registered Social Landlords

Voluntary Sector Organisations

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Scottish Borders Sustainable Transport Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Scottish Borders Area.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 44 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Scottish Borders Community Planning Partnership (CPP) is putting in place a collaborative sustainable transport framework agreement covering all transport services and for use by all CPP organisations.
The Framework Agreement is divided into four lots.
The CPP transport activity is significant and to support this cross sector approach and to coordinate services more effectively and efficiently the CPP aims to take a new approach to Community and Passenger Transport accounting for changing user needs and expectations, and to make transport a key enabler for other initiatives.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=326218

II.1.6)Common procurement vocabulary (CPV)

60000000, 60120000, 60100000, 60112000, 60130000, 60170000, 60172000, 63712000, 85143000, 34114122, 34115200, 34120000, 34114400,34121000, 34121100, 34121200, 34121300, 34121400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 44 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement is for a period of 2 years with the option to be extended annually to a maximum of 4 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Short Notice and Urgent Transport

1)Short description

It is anticipated that the services covered by this lot will mainly be ad hoc, unplanned journeys required at short notice and possibly urgently.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

Some access to the services will be required 24/7. Journeys may also be one-offs or short term regular journeys.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Mainstream Education Transport (School and College Campuses)

1)Short description

This will be the provision of transport for pupils and students between designated pick-up/drop-off points and school or college campuses.

2)Common procurement vocabulary (CPV)

34114400, 34121000, 34121400, 60120000, 60000000

3)Quantity or scope

This lot will include planned and ad hoc, regualr and one-off journeys with contracts ranging from short-term to long term.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Additional Needs,Social Care, Healthcare and other transport

1)Short description

The provision of this lot is to transport pupils with additional support needs between home and school or college, other passengers to day care or respite facilities, to healthcare sites (including the Borders General Hospital) and to community facilities where relevant social activities are carried out.

2)Common procurement vocabulary (CPV)

60000000, 60120000, 60100000, 34114400, 60130000

3)Quantity or scope

Services commissioned through this lot will include planned,ad hoc,regular and one-off journeys with contracts ranging from short-term to long-term.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Supported Local Bus

1)Short description

This provision of this lot will be for various grouped or individual routes throughout the Scottish Borders area and into adjacent authorities.

2)Common procurement vocabulary (CPV)

60000000, 34121100, 34121200, 34121300, 34121400

3)Quantity or scope

Mainline and some feeder services within this lot will be suitable for bus and coach operators with appropriate licences and accreditations for vehicles with 16 or more passenger capacity, and as constructed for local bus service use.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Parent Company Guarantee (if applicable).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC/CPS/995

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 147-264416 of 2.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.12.2014 – 13:00

Place:

Scottish Borders Council Council HQ Newtown St Boswells Melrose TD6 0SA.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

A new Adding Value to Communities through Procurement Policy was agreed in March this year and implemented from 1.4.2014. This policy creates an opportunity to add community benefit through economic, environmental and/or social means to appropriate contracts. Operators may be asked to consider added value in line with contracts awarded to them via the framework agreement.
(SC Ref:326218)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Borders Council
Council Headquarters
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835824000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Community Planning Partnership will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 (SSI 2012 No.88) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought within 30 days of the date on which a tenderer knew or ought to have known of the breach. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Additionally if certain criteria are met, the Court is obliged to order the payment of a financial penalty. If the contract has been entered into the Court may award damages, or where certain criteria are met, make an ineffectiveness order. Additionally, in certain circumstances the Court is obliged to order the shortening of the duration of the contract. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.11.2014