Scottish Government occupational health services framework

Estimated value excluding VAT: 1 750 000 GBP.

UK-Edinburgh: company health services

2012/S 51-083453

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact point(s): Procurement Policy and Services Department
For the attention of: Lisa Bain
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312445704
E-mail: Lisa.Bain@sps.pnn.gov.uk
Fax: +44 1312445705

Internet address(es):

General address of the contracting authority: http://www.sps.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact point(s): Procurement Policy and Services Department
For the attention of: Procurement Administrator
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312445704
Fax: +44 1312445705
Internet address: http://www.sps.gov.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Accountant in Bankruptcy

Crown Office and Procurator Fiscal Service

Historic Scotland

HM Inspectorate of Education

National Archives of Scotland

Scottish Courts Service

Scottish Prison Service

Scottish Public Pensions Agency

Social Work Inspection Agency

Student Awards Agency for Scotland

Transport Scotland

The Scottish Government Core Directorates

Architecture and Design Scotland

General Teaching Council for Scotland

Highlands and Islands Enterprise

Learning and Teaching Scotland

Local Government Boundary Commission for Scotland

Mental Welfare Commission for Scotland

National Museums of Scotland

Royal Commission on the Ancient and Historical Monuments of Scotland

Scottish Arts Council

Scottish Children’s Reporter Administration

Scottish Commission for the Regulation of Care

Scottish Criminal Cases Review Commission

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Further and Higher Education Funding Council

Scottish Law Commission

Scottish Legal Aid Board

Scottish Natural Heritage

Scottish Qualifications Authority

Scottish Screen

Scottish Social Services Council

Skills Development Scotland

Sport Scotland

Visit Scotland

The Framework is accessible to the Scottish Ministers (including Agencies), specifically the Scottish Prison Service, Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of Section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, special health boards, Forestry Commission, Scottish Futures Trust, Student Loans Company Ltd, the Commissioners of Northern Lighthouses, Business Stream Ltd, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the above, bodies financed wholly or mainly by one or more of the above, bodies subject to management supervision by one or more of the above and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the above

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

01044 Scottish Central Government occupational health services framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 750 000 GBP

II.1.5)Short description of the contract or purchase(s)

The following is a list of the services that may be required under the resultant framework agreement.
1. Core services:
— Case referrals,
— Case conferences,
— Ill-health retirement assessments,
— Pre-employment referrals,
— Regular provision of general advice.
2. Non-core services
— Statutory and non-statutory health surveillance,
— Assessment of injury benefits – full pay extension and annual allowance,
— Health screening,
— Lifestyle screening,
— Immunisation / vaccination,
— Workplace assessments,
— Specialist medicals/examinations,
— Diagnostic testing and laboratory investigations,
— Specialist assessments e.g. physiotherapy/osteopathy,
— Health promotion activities,
— Overseas work advice,
— Awareness training and policy development,
— Home visits; and
— Fast track/emergency appointments.
The Supplier shall have appropriately qualified staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code of practice.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=221555.

II.1.6)Common procurement vocabulary (CPV)

85147000, 85100000, 85140000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Scottish Central government organisations have a requirement for occupational health services (OHS). All central government organisations, agencies and non-departmental public bodies (NDPBs) as well as the Scottish Parliamentary Corporate Body, the Forestry Commission, the Student Loans Company Ltd, Strathclyde Partnership for Transport, and the Scotland Office have the option of using this Framework. Collectively, these organisations will be known as the “Collaborative Partners” for this framework. Note: the list of collaborative partners and geographical locations are subject to change throughout the framework term.
The framework will be accessible by up to 86 ‘collaborative partners’ with employee numbers totalling c 30 000 located all across the Scottish Mainland and Islands.
The largest collaborative partners, in terms of employee numbers and usage, are: Scottish Prison Service; Scottish Government Core; Scottish Court Service; SEPA; and Registers of Scotland.
Estimated value excluding VAT:
Range: between 1 500 000 and 1 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority reserves the right to extend the framework agreement by 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium is awarded the framework, each member of the consortium is jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be added.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Further conditions are as specified within the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
As specified in the invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Healthcare provision.
The Supplier shall have appropriately qualified staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code of practice.
Where Staff are medical doctors; they will have the appropriate medical qualifications and General Medical Council (GMC) Registration, other applicable training/qualifications and have undertaken the necessary continuing professional development stated by their Royal College/GMC and the requisite appraisal system.
Where the staff are nurses; they will have the appropriate nursing qualification, nursing registration and be suitably trained, and have undertaken the necessary continuing professional development stated by their Royal College of Nursing (RCN)/Nursing and Midwifery Council (NMC).
Staff carrying out specialised services, such as health screening services or specialised medicals, shall have the necessary qualifications, training and experience.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial: basket of services. Weighting 55

2. Technical: service provision

3. Technical: resource and service management

4. Technical: geographical accessibility

5. Technical: value add

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

01044

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 203-330424 of 21.10.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.5.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 25.5.2012 – 15:00
Place:

PPSD, SPS HQ, Calton House, 5 Redheughs Rigg, Edinburgh EH12 9HW, UNITED KINGDOM.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2015.

VI.2)Information about European Union funds

VI.3)Additional information

The Scottish Prison Service is leading the procurement for the provision of an occupational health service on behalf of Scottish Central Government. Access to the contract(s) will be available to the bodies advised in this notice. The estimated cost cited in this notice is for a 4-year period and is based on historical spend pattern.
(SC Ref:221555).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.3.2012