Scottish Government Tender for Server and Infrastructure Maintenance

Scottish Government Tender for Server and Infrastructure Maintenance

The scope will include the following: all server types, Local Area Network (LAN) switches.

United Kingdom-Glasgow: Maintenance and repair of mainframe computers

2019/S 084-200424

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Government
5 Atlantic Quay, 150 Broomielaw
G2 8LU
United Kingdom
Contact person: Suzanne Reid
Telephone: +44 1412420231
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Server and Infrastructure Maintenance

Reference number: SP-19-001

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The server and infrastructure maintenance framework will be a single supplier framework. The scope will include the following:

— all server types,

— Local Area Network (LAN) switches,

— tape drives and tape libraries,

— Keyboard Video Monitor Switch (KVM),

— Network Attached Storage (NAS) devices,

— Storage Area Network (SAN),

— Uninterruptable Power Supplies (UPS).

To access PCS-tender, record your interest in this notice and access tender documentation please visit

http// search for Project Code 13047 under ITTs open to all suppliers.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The Authority, on behalf of Scottish Ministers are establishing a single-supplier national framework agreement for the provision of server and infrastructure maintenance. The key aims of the framework are to deliver efficient access to server and infrastructure maintenance to the Scottish public sector offering value for money.

The scope of the new collaborative arrangement will include:

Core services:

— all server types (in/out of warranty and end of life),

— Local Area Network (LAN) infrastructure,

— tape drives and tape libraries,

— Keyboard Video Monitor Switch (KVM),

— Network Attached Storage (NAS) devices,

— Storage Area Network (SAN),

— Uninterruptable Power Supplies (UPS).

The Framework Agreement will be available for use by the Scottish Ministers (including agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of Section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section

2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission,

The Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions.

Being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by 1 or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by 1 or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.

Information about Scottish Public Bodies is available at:

Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:

To access PCS-Tender, record your interest in this notice and access tender documentation please visit

http// search for Project Code 13047 under ITTs open to all suppliers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework is for twenty four (24) months initially, with two (2) optional extensions of twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of the framework agreement is between 2 000 000 GBP and 5 000 000 GBP over the 4-year period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

A form of Company Financial Assessment from each tenderer is required. The tenderer financial risk will be evaluated as pass/fail.

There is no action required here for the tenderer, the Authority will undertake an action, using Dun & Bradstreet (D&B), to obtain a Financial Risk Score (D&B Failure Score) for the tenderer and any consortia or reliance members.

If the financial risk score is 50 or more you will receive a pass for this assessment.

If the score is less than 50 or no financial risk score is available we will contact the tenderer and seek further information. We will then use this further information to assess the tenderer’s level of financial risk. If this assessment identifies an unmanageable risk (i.e. it is unacceptable) the tenderer will fail this assessment.

In the event that the tenderer does not meet the financial criteria above, they may still be considered via some form of other assurance e.g.

Parent Company Guarantee (providing parent has a financial risk score of over 50) or a performance bond.

There must be no qualification or contra-indication from any evidence provided in support of the tenderers economic and financial standing.

Details of the D&B ”A Guide to Dun & Bradstreet’s Predictive Indicators” — can be found using the http address below:

Note to tenderers — there is no action for tenderers to undertake regarding company Financial Asessment. The Authority will undertake the action as detailed above.

Minimum level(s) of standards possibly required:

It is a requirement of this framework agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance, as a minimum, indicated below:

Employer’s (compulsory) liability insurance = 5 000 000 GBP.

Public liability insurance = 1 000 000 GBP.

Professional indemnity insurance = 1 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Part 4E: Global tenderers must confirm they meet the selection criteria as follows:

— hold information security standards accreditation to ISO/IEC 27001:2013 or equivalent,

— meet the liability and indemnity insurance levels as detailed above in III.1.2) “Economic and Financial Standing”.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/05/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/05/2019
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This is a recurrent procurement from the Server Maintenance Framework that expires in June 2019.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13047.

The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth. Accordingly, while the community benefit objectives will not be evaluated as part of the tender process, tenderers will be asked to

respond to the community benefits question as part of their technical response.

The successful tenderer may be asked to provide a more detailed response, in relation to community benefits, to specific contracts awarded via the framework, as part of the quarterly management information.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13047. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement.

(SC Ref: 575122)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Victoria Quay, Leith
United Kingdom
Telephone: +44 1312447556Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: