Scottish Parliament Contract for Catering and Pest Control Services

Scottish Parliament Contract for Catering and Pest Control Services

To provide comprehensive catering services, the purchase and maintenance of equipment and provision of pest control services.

United Kingdom-Edinburgh: Catering services

2017/S 130-266102

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
EH99 1SP
United Kingdom
Contact person: James Vinestock
Telephone: +44 1313486620
NUTS code: UKM25Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Devolved Parliament

Section II: Object

II.1)Scope of the procurement


Catering and Pest Control Services.

Reference number: NIC/SER/389

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to provide comprehensive catering services, the purchase and maintenance of equipment and provision of pest control services. The services will be delivered within the Holyrood building for parliamentary staff, MSPs, their staff, journalists, guests and visitors to the Scottish Parliament.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM25
Main site or place of performance:

The Scottish Parliament, Holyrood, EH99 1SP.

II.2.4)Description of the procurement:

The Scottish Parliamentary Corporate Body (SPCB) requires the Contractor to provide comprehensive Catering Services (including the purchase and maintenance of SPCB Heavy Equipment) and pest control services within the Holyrood building for parliamentary staff, MSPs, their staff, journalists, guests and visitors to the Scottish Parliament. The Contractor will be required to provide catering services for the Scottish Parliament’s: staff restaurant, coffee bar, fine dining restaurant and bar, public café, hospitality and events.

Lots are not applicable to this contract due to the complexities created by having multiple catering contractors on one site.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Quality criterion – Name: Presentation (Events) / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 63
This contract is subject to renewal: yes
Description of renewals:

Up to 36 months extensions are available at the sole discretion of the SPCB.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

4A.1 if required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidders should indicate the required registration and relevant body in which they are established.

4A.1.1 Bidder are required to indicate if relevant documentation is available electronically.

4A.2 Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm that they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the

financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about

how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at

If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its

current position and this will be taken into account when the financial standing is being assessed.

If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required

assessment of financial standing to be carried out.

Tenderers should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower

credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company

Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a

stable or improved financial standing then the tender may be rejected.

Minimum level(s) of standards possibly required:

With reference to ESPD questions 4B.5.1 and 4B.5.2 — it is a requirement that bidders hold, or can commit to obtain prior to the

commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers'(Compulsory) Liability Insurance of 5 000 000 GBP

Professional Indemnity Insurance of 1 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2 — Bidders will be required to provide examples to clearly demonstrate their experience of delivering all of the following services:

a) Corporate catering services including staff restaurant, public café, fine dining, hospitality and events.

b) Provision and maintenance of catering equipment.

c) Pest control services.

Please note that when demonstrating experience of delivering these goods and services, the response can be spread across any number of examples. It is not a requirement to demonstrate all of the services within one example. A simple assertion will not be acceptable as evidence. Any submission that does not demonstrate experience in delivering all of the services will be regarded as a fail and the bid will not be considered any further.

With reference to 4C.4 bidders must demonstrate that they have relevant supply chain management and/or tracking systems to ensure full traceability of all food products provided. This questions is not weighed but will be evaluated on a pass/fail basis.

With reference to 4D.1 The bidder must ensure that pest control services are carried out by a serving member of the British Pest Control Association (BPCA).

With reference to 4D.2.1 If you cannot produce a certificate drawn up by an independent body you must demonstrate that your organisation has an environmental management system. This system does not have to be formally accredited. If the bidder cannot demonstrate that an environmental management system is in place, the bid will be regarded as a fail and will not be considered any further.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices.

The contract will be subject to a performance management system with KPIs.

Full details of all performance conditions are documented in the Specification document within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 25/08/2017
Local time: 12:30

The Scottish Parliament.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5-8 years depending on contract extensions being taken.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

With reference to ESPD questions 2A.17 and 2C — please ensure that all participants provide a separate ESPD. Where the bidder relies upon the capacity of a specific Key Sub-contractor to meet the minimum requirements stated in the Contract

Notice, the Key Sub contractors will be requested to complete an ESPD (Scotland) as part of the tender stage.

The Contractor will comply in full with the security procedures implemented by the Employer at the Affected Property. All Contractor

Personnel will be required to achieve the necessary security clearance.

The SPCB does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so.

The SPCB will not be liable for any costs incurred by those expressing an interest or tendering for this contract.

Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the jurisdiction of the Scottish Courts.

The SPCB uses the In-tend eProcurement system for managing its tender processes, NOT PCS-Tender. Guidance on its use is available in the eProcurement system but additional help can be obtained by calling SPCB Procurement on 0131 348 6620.

This procurement exercise is an ‘Open Procedure’. Although the ESPD document is attached to this Contract Notice, you must obtain all tender documentation for this requirement which are currently available via the e-procurement system. Bidders should go to the ‘current tenders’ tab on the e-procurement website

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Sub contractors who will provide services will be planned and selected prior to contract commencement.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement, full details are contained within the Specification.

A summary of the expected community benefits has been provided as follows:

a) Key subcontracting opportunities available to SMEs, the Third Sector and supported businesses.

b) The offer of work placements and experience for school, college and university students.

c) The opportunity to provide support to community initiatives to add value to the area and quality of life for those within the community.

d) Providing opportunities for individuals with disabilities and/or from disadvantaged backgrounds when suitable employment vacancies arise.

(SC Ref:498014.)

Download the ESPD document here:

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
EH99 1SP
United Kingdom
Telephone: +44 1313486620Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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