Scottish Parliament Tender for Headed Stationery Products

The Scottish Parliamentary Corporate Body requires a Contractor to provide a range of headed stationery products to support the operation of the Scottish Parliament.

United Kingdom-Edinburgh: Printing and delivery services

2017/S 026-045360

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620
E-mail: procurement@parliament.scot
NUTS code: UKM25

Internet address(es):Main address: http://www.parliament.scot

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://in-tendhost.co.uk/scottishparliament/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/scottishparliament/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: devolved government

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Headed Stationery and Fulfilment Service.

Reference number: NIC/G&S/92

II.1.2)Main CPV code

79823000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide a range of headed stationery products to support the operation of the Scottish Parliament at Holyrood and to Members of the Scottish Parliament (MSPs) in their Local Constituency Offices across Scotland. The Contractor must have experience in all of the following areas: provision of headed stationery, provision of an online ordering system, mail fulfilment services, management and security of pre paid envelopes.

II.1.5)Estimated total value

Value excluding VAT: 1 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

30199000

30192700

64121100

22100000

79800000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This requirement has not been split into lots due to the additional complexities created by having to manage multiple contractors for the various services required.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 65

Cost criterion – Name: Price / Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 50

This contract is subject to renewal: yes

Description of renewals:

The contract duration may be extended up to 24 months at the SPCB’s sole discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulation 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

With reference to ESPD question 2A.16.5 — a response to this is not required.

With reference to ESPD question 4A.1 — if required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

With reference to ESPD question 4C.1.2 — Bidders will be required to provide examples to clearly demonstrate their experience of delivering all of the following services: Headed Stationery, mail fulfilment, provision of an online ordering system, management and security of pre-paid envelopes. Please note that when demonstrating experience of delivering these services, the response can be spread across any number of examples. It is not a requirement to demonstrate all of the services within one example. A simple assertion will not be acceptable as evidence. Any submission that does not demonstrate experience in delivering all of the services will be regarded as a fail and the bid will not be considered any further.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Tenderers should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.

Minimum level(s) of standards possibly required:

With reference to ESPD questions 4B.5.1 and 4B.5.2 — it is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers’ (Compulsory) Liability Insurance of 5 000 000 GBP.

Professional Indemnity Insurance of 1 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2 — Bidders will be required to provide examples to clearly demonstrate their experience of delivering all of the following services: Headed Stationery, mail fulfilment, provision of an online ordering system, management and security of pre-paid envelopes. Please note that when demonstrating experience of delivering these services, the response can be spread across any number of examples. It is not a requirement to demonstrate all of the services within 1 example. A simple assertion will not be acceptable as evidence. Any submission that does not demonstrate experience in delivering all of the services will be regarded as a fail and the bid will not be considered any further.

With reference to 4C.4 bidders must demonstrate that they have relevant supply chain management and/or tracking systems to ensure that all paper products are obtained from sustainable sources. This questions is not weighed but will be evaluated on a pass/fail basis.

With reference to 4D.2.1 bidders will be required to demonstrate that they have an appropriate environmental management system in place. This questions is not weighed but will be evaluated on a pass/fail basis.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/03/2017

Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

January 2022.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

With reference to ESPD questions 2A.17 and 2C — please ensure that all participants provide a separate ESPD.

With respect to ESPD Part III (Exclusion Grounds) — bidders may be excluded from this competition if it is in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The SPCB does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so.

The SPCB will not be liable for any costs incurred by those expressing an interest in or tendering for this contract.

The SPCB provides no guarantee to the volume or value of business that will be procured from the contract throughout its term.

Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.

The SPCB uses the In-tend e-procurement system for managing its tender process, not PCS-Tender. Guidance is available in the e-procurement system but additional help can be obtained by calling Procurement on 0131 348 6620

Bidders are advised to allow adequate time for the uploading and submission of response to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

This procurement exercise is an ‘Open Procedure’. Although the ESPD document is attached to this Contract Notice, you must obtain all tender documentation for this requirement which are currently available via the e-procurement system. Bidders should go to the ‘current tenders’ tab on the e-procurement website https://in-tendhost.co.uk/scottishparliament/aspx/Home to obtain the documents, submit any correspondence and to submit its bid.

(SC Ref:478849)

Download the ESPD document here:http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=478849

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620Internet address:http://www.parliament.scot

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/02/2017

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