Scottish trunk road network asset management framework agreement

Scottish trunk road network asset management framework agreement

Transport Scotland.

UK-Glasgow: engineering services

2012/S 140-234057

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport Scotland
Buchanan House, 58 Port Dundas Road
For the attention of: Susan Bakr
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727323
E-mail: susan.bakr@transportscotland.gsi.gov.uk
Fax: +44 1412727400

Internet address(es):

General address of the contracting authority: http://www.transportscotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Transport Scotland
Buchanan House, 58 Port Dundas Road
For the attention of: Procurement Support Manager
G4 0DX Glasgow
UNITED KINGDOM
Telephone: +44 1412727100
Internet address: http://www.transportscotland.gov.uk

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Scottish trunk road network asset management framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

2.1.1 The work packages ordered through the agreement may include the categories shown in the following list. The successful tenderers will be expected to provide skills and expertise relevant to this list.
(i) Compliance with PAS 55-1:2008 (asset management specification for the optimized management of physical assets)
(ii) Development of the roads asset management policy, roads asset management plan (RAMP) and roads asset management manual (RAMM)
(iii) Alignment with maintenance contracts
(iv) Improvement to the management of information
(v) Development of a performance management framework
(vi) Asset lifecycle development
(vii) Development of a network level investment decision making framework
(viii) Asset maintenance and improvement
(ix) Sustainability framework and decision making tool for use within asset management
(x) Carbon management system; capture, recording and auditing
(xi) Climate change adaptation plan and resilience plan
(xii) Development of network level risk management
(xiii) Asset value and depreciation
(xiv) Organisational improvement
(xv) Provision of direct support to asset management systems, processes and practices through seconded staff in the following roles:
— Management support,
— Engineering/technical advice.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=233450.

II.1.6)Common procurement vocabulary (CPV)

71300000, 71311210, 71311200, 71311220, 71311000, 79212000, 79311410, 79313000, 79411000, 79420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See II.1.5.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be set out within the tender documents and the Scottish trunk road network asset management framework agreement.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the remuneration and payment terms shall be provided within the tender documents and the Scottish trunk road network asset management framework agreement.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the successful participant is a consortium, the Scottish Ministers shall require each consortium member to be jointly and severally liable pursuant to the Scottish trunk road network asset management framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2012, as amended, on the basis of information provided in response to a pre-qualification questionnaire (see VI.3).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As III.2.1.
Minimum level(s) of standards possibly required: Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described in detail in the PQQ. The financial information received as part of each PQQ Submission shall be evaluated and scored out of 40 against four weighted categories: financial structure; operating performance; investment; and, financial position. Each category has a weighting of 10. A PQQ Submission shall be marked as a fail and shall not be considered further if the weighted score is less than fifty percent in respect of any of the four evaluation categories.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As III.2.1.
Minimum level(s) of standards possibly required:
Economic operators shall be required to satisfy minimum standards of technical capacity or professional ability. These are described in detail in the PQQ and can be summarised as:
(a) Demonstration of experience of working on specified types of work packages as set out in full in the PQQ;
(b) Demonstration of use of quality, environmental and health and safety management systems (the requirements are set out in full in the PQQ); and
(c) In respect of the questions on demonstration of relevant experience in the PQQ, economic operators are required to score 50 per cent or more of the available maximum weighted evaluation score for each question.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Scottish Ministers intend to invite 5 economic operators to tender. These shall be those five economic operators who have:
Submitted a compliant PQQ submission; and
Gained a pass in respect of the Eligibility conducted pursuant to Section 5.3 of the pre-qualification prospectus; and
Gained a pass in respect of the financial evaluation conducted pursuant to Section 5.4 of the pre-qualification prospectus; and
Scored 50 percent or more of the available maximum weighted evaluation score for each quality criteria category given in the table at 5.1.3 of the pre-qualification prospectus; and
Achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with 5.1.3 of the pre-qualification prospectus.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TS/TRBO/SER/2012/05
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Transport Scotland will conduct the proposed procurement process for the Scottish trunk road network asset management framework agreement on behalf of the Scottish Ministers. In the event of the conclusion of the framework agreement, the Scottish trunk road network asset management framework agreement will be entered into between the Scottish Ministers and a maximum of 3 successful economic operators.
Any economic operator wishing to request to participate in response to this notice is required to comply with the requirements of the pre-qualification questionnaire (“PQQ”) documentation which is contained within the additional documentation section of this notice. Alternatively, the PQQ may be obtained from Transport Scotland at the e-mail address in I.1 of this notice.
Completed PQQs should be delivered to Transport Scotland (address identified in Annex A.III) by no later than 12 noon BST, 29.8.2012. The Scottish Ministers shall not evaluate any pre-qualification submissions received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator (including obtaining evidence of receipt by Transport Scotland on behalf of the Scottish Ministers).
Economic operators which alter their composition after making a pre-qualification submission will be the subject of re-evaluation. The Scottish Ministers reserve the right not to conclude any framework agreement as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Ministers deem appropriate to the content, process, timing and structure of the procurement process.
Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the pre-qualification procedure and if an economic operator is selected to submit a tender the Scottish Minister shall have no liability for any costs howsoever incurred by those participating in the tender process.
Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.
The date referred to in paragraphs IV.3.5 of this notice is provisional.
(SC Ref:233450).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/10) (as amended) may bring proceedings in the sheriff Court or the Court of Session. Information in relation to the lodging of appeals is contained within the Public Contracts (Scotland) Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.7.2012