Sculpture in the City Installation 2017 – 2019

Sculpture in the City Installation 2017 – 2019

To collect, deliver, install, de-install and return a selection of artwork for the Sculpture in the City project, for a period of 3 years.

United Kingdom-London: Cultural event organisation services

2017/S 006-008522

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of London
United Kingdom
Telephone: +44 2073321339
NUTS code: UKI

Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge,
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Sculpture in the City installation 2017 – 2019.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

To collect, deliver, install, de-install and return a selection of artwork for the Sculpture in the City project, for a period of 3 years.

The selected contractor will be expected to, for a period of 3 year (2017 to 2019):

— Attend regular project meetings.

— To comply with City of London. Requirements in terms of traffic management.

— To prepare indemnity forms and environmental health mobile crane forms.

— To comply with the galleries and artists requirements.

— To de-install the artworks of Sculpture in the City and return it to the galleries.

— To produce Risks Assessments and Methods Statement for each piece.

— To collect, deliver and install artworks as part of Sculpture in the City.

— To store empty boxes and cases if so required.

— To provide emergency repair works if required.

— To engage with the City Corporation’s during the mobilisation phase of the contract and agree a road safety approach.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Open Procedure based on a 60/40 (Technical/Price) evaluation split.

The technical element will be based on set criteria contained in both this document and the Invitation to Tender.

The pricing element will be based on the 2017 schedule of installation/de-installation as this information is current. The pricing for 2018 and 2019 will be budgeted based on the fixed fees available to the City as well as current average costs to scrutinise future costs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

We have stipulated an estimated contract Value, however this is the Median amount. The range of spend over this 3 year period will be between:

350 000 GBP to 550 000 GBP.

The reason for this range is due to the unpredictable size of Sculpture in the city in years 2018 and 2019.

In previous years Sculpture in the City has expanded its range of art and not shrunk.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Conditions will be based on the City’s bespoke terms.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/02/2017
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2017

IV.2.7)Conditions for opening of tenders

Date: 13/02/2017
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

November 2019.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Cabinet Office
70 Whitehall
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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