Second Hand and Recycled Domestic Furniture Framework

Supply, delivery, installation and disposal of second hand and recycled domestic furniture, to various clients in crisis, homelessness and community care.

United Kingdom-Inverness: Beds and bedding and specialist soft furnishings

2015/S 076-133589

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Council Headquarters, Glenurquhart Road
Contact point(s): Procurement — Finance, FM Contracts Team
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The Highland Council
The Town House, High Street
Contact point(s): Procurement — Finance, FM Contracts Team
For the attention of: FM Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk
Internet address: http://www.highland.gov.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Highland Council
The Town House, High Street
Contact point(s): Procurement — Finance, FM Contracts Team
For the attention of: FM Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk
Internet address: http://www.highland.gov.uk/

Tenders or requests to participate must be sent to: The Highland Council
The Town House, High Street
Contact point(s): Procurement — Finance, FM Contracts Team
For the attention of: FM Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
Internet address: http://www.highland.gov.uk/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Second Hand and Recycled Domestic Furniture Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Highland Council Areas.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the supply, delivery, installation and disposal of second hand and recycled domestic furniture, to various clients in crisis, homelessness and community care for The Highland Council Area, on an as and when required basis; no guarantee of the volume of work, if any, to be undertaken in relation to the Framework is given by the Authority.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3879 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

39143110, 39143000, 39140000, 39220000, 39221100, 39221110, 39221180, 39224300, 39240000, 39515000, 44410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

On an as and when required basis; no guarantee of the volume of work, if any, to be undertaken in relation to the Framework is given by the Authority.
Contractors may submit prices for one or more lots, one of more sub lots.
In submitting a Tender, Contractors shall be deemed to understand and accept this Framework Agreement shall work in conjunction with the Scotland Excel Supply, Delivery and Installation of Domestic Furniture including White Goods Contract and shall not take precedent over the Scotland Excel Contract. The Authority’s Operational staff shall decide which Contractor best fits individual orders required as per the Call-off arrangements of this Framework Agreement.
The Framework will be for a 2 year period with the option for the Authority to extend by up to 2 additional years on an annual basis, subject to mutual agreement.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 14.7.2015. Completion 13.7.2017

Information about lots

Lot No: 1Lot title: Scottish Welfare Fund

1)Short description

The Framework shall be divided into 2 lots, Scottish Welfare Fund and Housing and subdivided into 4 sub lots by type of goods required as follows:
Lot 1 — Scottish Welfare Fund;
Sub Lot A — Domestic furniture — examples but not an exhaustive list are settee, dining chairs, table etc.;
Sub Lot B — Bed Frames;
Sub Lot C — Curtains;
Sub Lot D — Small household items — examples but not an exhaustive list are cutlery, crockery, pans, dustpan and brush sets etc.

2)Common procurement vocabulary (CPV)

39140000, 39143110, 39143000, 39220000, 39221100, 39221110, 39221180, 39224300, 39240000, 39515000, 44410000

3)Quantity or scope

On an as and when required basis; no guarantee of the volume of work, if any, to be undertaken in relation to the Framework is given by the Authority.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Contractors may submit prices for one or more lots, one of more sub lots.
In submitting a Tender, Contractors shall be deemed to understand and accept this Framework Agreement shall work in conjunction with the Scotland Excel Supply, Delivery and Installation of Domestic Furniture including White Goods Contract and shall not take precedent over the Scotland Excel Contract. The Authority’s Operational staff shall decide which Contractor best fits individual orders required as per the Call-off arrangements of this Framework Agreement.
The Framework will be for a 2 year period with the option for the Authority to extend by up to 2 additional years on an annual basis, subject to mutual agreement.

Lot No: 2Lot title: Housing

1)Short description

The Framework shall be divided into 2 lots, Scottish Welfare Fund and Housing and subdivided into 4 sub lots by type of goods required as follows:
Lot 2 — Housing;
Sub Lot A — Domestic furniture — examples but not an exhaustive list are settee, dining chairs, table etc.;
Sub Lot B — Bed Frames;
Sub Lot C — Curtains;
Sub Lot D — Small household items — examples but not an exhaustive list are cutlery, crockery, pans, dustpan and brush sets etc.;
Contractors may submit prices for one or more lots, one of more sub lots.

2)Common procurement vocabulary (CPV)

39140000, 39143110, 39143000, 39220000, 39221100, 39221110, 39221180, 39224300, 39240000, 39515000, 44410000

3)Quantity or scope

On an as and when required basis; no guarantee of the volume of work, if any, to be undertaken in relation to the Framework is given by the Authority.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be in arrears.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the Framework Agreement document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Supplier Appraisal Questionnaire (SAQ) which can be found in the Qualification Envelope, PCS Tender covering such items.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders are required to submit as an attachment, a completed Method Statement — Tender Evaluation Questionnaire (TEQ) for meeting the requirement, as set out in Section 2 of the proposed Framework Agreement Document named as ‘Furniture FW Draft Framework Agreement VFinal’ (Further referenced in the Invitation To Tender (ITT) named as ‘Furniture FW ITT vFinal’; can be found in the Qualification Envelope, PCS Tender covering such items.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC/FS&CS/SDISRDF/2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.5.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

25.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.5.2015 – 12:00

Place:

Procurement – Finance, Town House, Inverness

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
Should you encounter any problems with the system then these needs to be raised with and resolved by the Public Contracts Scotland Tender Help Desk?
Telephone: +44 8003684850

Email: help@bravosolution.co.uk

(SC Ref:344461).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2015