Secure Cycle Parking Facilities Framework - London Borough of Hackney

Secure Cycle Parking Facilities Framework – London Borough of Hackney

United Kingdom-London: Bicycles

2014/S 214-378693

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
HackneyTown Hall, Mare Street
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail: procurement.admin@hackney.gov.uk

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk

Further information can be obtained from: London Borough of Hackney
Streetscene, Keltan House, 89-115 Mare Street
For the attention of: Joshua Wright
E8 4RU London
UNITED KINGDOM
Telephone: +44 20835688433
E-mail: joshua.wright@hackney.gov.uk
Internet address: www.hackney.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Hackney
Streetscene, Keltan House, 89-115 Mare Street
For the attention of: Joshua Wright
E8 4RU London
UNITED KINGDOM
Telephone: +44 20835688433
E-mail: joshua.wright@hackney.gov.uk
Internet address: www.hackney.gov.uk

Tenders or requests to participate must be sent to: London Borough of Hackney
Streetscene, Keltan House, 89-115 Mare Street
For the attention of: Joshua Wright
E8 4RU London
UNITED KINGDOM
Telephone: +44 20835688433
E-mail: joshua.wright@hackney.gov.uk
Internet address: http://www.hackney.gov.uk/f-tenders-828.htm

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Secure Cycle Parking Facilities Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 04

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 850 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Hackney is seeking to establish a framework of experienced Providers to supply, install, manage and maintain different types of secure cycle parking facilities throughout the borough.
Under this framework Providers will install different types of secure cycle parking facilities in proposed locations, manage the memberships of the facility users, and maintain the facilities to ensure a high level of service is offered to members for a minimum of three years (from the date of installation).
The framework will be divided into 3 Lots as follows:
Lot 1 — Supply, installation and management of secure cycle parking hangars;
Lot 2 — Supply, installation and management of secure cycle parking lockers;
Lot 3 — Installation and provision of bespoke secure cycle parking facilities.
It is anticipated that a maximum of 5 Providers will be awarded a place on the framework. The framework will commence in February 2015 and shall be in place for a maximum duration of 4 years (3 years + optional 1 year extension).

The tender pack must be downloaded from the following web address http://www.hackney.gov.uk/f-tenders-828.htm

II.1.6)Common procurement vocabulary (CPV)

34430000, 45233293, 34432000, 34000000, 34920000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework will be structured into 3 Lots with the number of providers and estimated volumes of spend per Lot as stated below:
Lot 1 — Supply, installation and management of secure cycle parking hangars.
— 1 Provider only.
— Estimated volume of work over maximum framework duration (4 years) — GBP 400 000.
Lot 2 — Supply, installation and management of secure cycle parking lockers.
— 1 Provider only.
— Estimated volume of work over maximum framework duration (4 years) — GBP 250 000.
Lot 3 — Installation and provision of bespoke secure cycle parking facilities (max. 3 providers).
— Up to a maximum of 3 Providers.
— Estimated volume of work over maximum framework duration (4 years) — GBP 200 000.

II.2.2)Information about options

Options: yes
Description of these options: 3 year framework with the option to extend for a further 1 year period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cycle Parking Hangars

1)Short description

Supply, installation and management of secure cycle parking hangars.
Under this Lot the Provider will install secure cycle parking hangar facilities in proposed locations, manage the memberships of the facility users, and maintain the facilities to ensure a high level of service is offered to members for a minimum of 3 years. Maintenance will include required repairs to facilities to ensure full functionality and security for members.
To supply and install cycle parking facilities that can securely house a minimum of six bicycles (per parking facility) and are suitable for being installed in the public realm whether it be an on-road parking space, estate car park or footway area.

2)Common procurement vocabulary (CPV)

34432000

3)Quantity or scope

Estimated volume of work over framework duration — GBP 400 000.
Estimated value excluding VAT: 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Cycle Parking Lockers

1)Short description

Supply, installation and management of secure cycle parking lockers.
Under this Lot the Provider will supply and install vertical and horizontal secure cycle parking lockers at locations identified by the Council, as well as manage the memberships and maintain the facilities to a high level to a minimum of 3 years.
It is expected that the majority of locations will be on Hackney Homes estates.
The lockers should provide individual storage for one bicycle and provide adequate room for accessories.

2)Common procurement vocabulary (CPV)

34432000

3)Quantity or scope

Estimated volume of work over framework duration — GBP 250 000.
Estimated value excluding VAT: 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Bespoke Cycle Parking Facilities

1)Short description

Installation and provision of bespoke secure cycle parking facilities.
Under this Lot up to three Providers will be expected to quote in mini-competitions to supply and install bespoke cycle parking infrastructure in accordance with requests from the Council.
This will include supply and installation of the following types of cycle parking infrastructure such as: Sheffield stands, Toast racks, Secure compounds, Shelters — both secure and open, Wall and Ground anchors, Bike boxes, Wall racks, Two tier cycle parking, Semi-vertical cycle racks, Cycle parking hoops attached to existing street furniture, Public bicycle pumps and Cargo Bike parking.

2)Common procurement vocabulary (CPV)

34432000

3)Quantity or scope

Estimated volume of work over framework duration — GBP 200 000.
Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Stipulated in Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Stipulated in Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These requirements will be set out in the ITT where appropriate.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Operators will need to comply with the requirements contained in regulation 23 of the Public Contracts Regulations 2006.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: These requirements will be set out in the ITT.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
These requirements will be set out in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014/HPS/154/HCS

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.12.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 06 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.12.2014 – 00:00

Place:

HPS Keltan House E8 4RU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Tender documentation can be downloaded via the following link to the Council’s website: http://www.hackney.gov.uk/f-tenders-828.htm

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See section VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Hackney
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

3.11.2014