Security Guarding and Scene Guarding Services Bristol

Security Guarding and Scene Guarding Services Bristol

he Economic Operator will be required to make investment to recruit and train a pool of suitably qualified and experienced staff to provide services across a wide geographical area, hence a longer contract duration to offer the Economic Operator to make a return on investment.

United Kingdom-Bristol: Security services

2014/S 172-305086

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for Avon and Somerset
South West One Procurement, Police Headquarters, PO Box 37, Valley Road, Portishead
For the attention of: Mrs Helen Glanville
BS20 8QJ Bristol
Telephone: +44 1275816447

Further information can be obtained from: against reference CONTRACT-9NLJ-L6A7XT

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: against reference CONTRACT-9NLJ-L6A7XT

Tenders or requests to participate must be sent to: against reference CONTRACT-9NLJ-L6A7XT

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Security Guarding and Scene Guarding Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Anywhere within the geographical area covered by Avon and Somerset Police, Devon and Cornwall Police, Gloucestershire Police, Dorset Police and Wiltshire Police.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 7
Justification for a framework agreement, the duration of which exceeds four years: The Economic Operator will be required to make investment to recruit and train a pool of suitably qualified and experienced staff to provide services across a wide geographical area, hence a longer contract duration to offer the Economic Operator to make a return on investment.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP
Frequency and value of the contracts to be awarded: Not known.

II.1.5)Short description of the contract or purchase(s)

Historically the integrity of scenes were staffed/secured by police officers; however over recent years this role has successfully been undertaken by an appropriately qualified service provider. Services are required to carry out scene guarding services for periods of time whilst the scene is required for forensic retrieval, searching and assessment or simply to protect risk to life.
The objectives of this Contract are to release police officers from the task of guarding major Scenes, back to their front line activity. Initially such Scenes shall be staffed by police officers and/or police staff in order to allow the Contractor adequate time to organise deployment of Staff.
Applicants should note that the duration when services may be required will be dependent upon the nature of the scene and its complexity.
A Scene that requires guarding may be varied in location. Historically these have included, but not limited to private dwelling houses, flats, nursing homes, hotel/guest houses, public houses, streets, parks, beaches and in open countryside. Each Scene provides its own individual challenge to the Customer who has to assess its parameters and to provide suitable security.
The Contractor shall work closely with the Customer(s) to adopt a proactive approach to ensure that Services meet all requirements.
Wherever possible the Customers will agree common processes and procedures. Where necessary the Contractor shall adapt its services to meet the needs of the individual Customer.
The Contractor shall take cognisance of the need of the Customer to work within stringent guidelines.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Based on historical spend on services the contract value is estimated to be between the range of GBP 500 000 and GBP 1 000 000 over the 7 year contract duration. Applicants should note that this value is based on historical spend and cannot be guaranteed as volumes of work will be dependent on operational requirements and changing property portfolios.
Estimated value excluding VAT:
Range: between 50 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: