Security Services and CCTV Maintenance Tender

Security Services and CCTV Maintenance Tender – Kent

Lot 1: security services; planned preventative maintenance.

United Kingdom-Ashford: Repair and maintenance services of security equipment

2020/S 036-086338

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Kent Community Health NHS Foundation Trust
Postal address: 110/120 Upper Pemberton, Eureka Park, Kennington
Town: Ashford
NUTS code: UK
Postal code: TN25 4AZ
Country: United Kingdom
Contact person: Mrs Janette Jessup
E-mail: janette.jessup@nhs.net
Telephone: +44 1233667840

Internet address(es):Main address: http://www.kentcht.nhs.uk

Address of the buyer profile: http://www.kentcht.nhs.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.kentcht.nhs.uk/about-us/finance/procurement-and-tender-opportunities/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Services and maintenance and CCTV Maintenance

Reference number: DN459331

II.1.2)Main CPV code

50610000

II.1.3)Type of contract

Services

II.1.4)Short description:

Kent Community Health NHS Foundation Trust is seeking expressions of interest (EOI) from suitable suppliers to provide services for:

Lot 1: security services; planned preventative maintenance (PPM) and ad-hoc call out for access control (Paxton Net 2 System). Intruder alarm PPM, ad-hoc call-out and response. Key holding; locks and unlocks. Ad-hoc mobile patrol and static guard;

Lot 2: CCTV; planned preventative maintenance using milestone system software and ad-hoc call-out. Any suppliers that are not milestone preferred partners, will be required to confirm that they are able to provide the requirements for PPM activity for milestone system software and confirm how this will be achieved.

Provision will be required for both lots within core and non-core hours.

Core hours: Monday to Friday 8 a.m. to 18 p.m.

Non-core hours: 18.01 p.m. to 7.59 a.m. Saturdays, Sundays and Public Holidays 8 a.m. to 7.59 a.m. (24 hours).

There are approximately 27 premises and locations across Kent and part of East Sussex requiring provision of these services, which can include shared agency occupancy and commercial leases: community hospitals, out-patient units, health centres and clinics, minor injury units and administration only premises. It is envisaged that the quantity of sites will vary over the next 3 years in accordance with the authority’s estates strategy plan and commissioned service provision. Please note that the authority is winning service contracts outside the geographical boundaries of Kent and East Sussex which may in future be included within the contract provision.

Expressions of interest must be submitted via the Authority’s Procurement portal Pro-contract/Due North under Opportunity number DN459331. Any correspondence to the Authority’s staff email address will be disregarded. Please follow this link to register on the portal: https://procontract.due-north.com/Login/Index?ReturnUrl=%2fLogin%2fLogUserOut

Providers will be required to complete a selection questionnaire (SQ) stage; the SQ documents will be released to all providers after the EOI stage has closed on 23.3.2020 10 a.m. SQs will be evaluated as per instructions on the SQ document; the top 10 providers for each lot will be invited through to the next stage to submit a tender response. Providers can bid for Lot 1, Lot 2 or both.

The tender submissions will be evaluated on financial criteria 60 % and quality criteria 40 %.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 2: CCTV; planned preventative maintenance using milestone system software and ad-hoc call-out.

II.2)Description

II.2.1)Title:

Provision of Security Services and Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

50610000

79710000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

II.2.4)Description of the procurement:

Security services; planned preventative maintenance (PPM) and ad-hoc call out for access control (Paxton Net 2 System). Intruder alarm PPM, ad-hoc call-out and response. Key holding; locks and unlocks. Ad-hoc mobile patrol and static guard. Core and non-core hours.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Possible 24 months extension in 12-month tranches.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

CCTV; Planned Preventative Maintenance Using Milestone System Software and Ad-hoc Call-out

Lot No: 2

II.2.2)Additional CPV code(s)

50610000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

There are approximately 11 premises and locations across Kent requiring provision of these services, which can include shared agency occupancy and commercial leases: community hospitals, out-patient units, health centres and clinics, minor injury units and administration only premises.

II.2.4)Description of the procurement:

CCTV; planned preventative maintenance using milestone system software and ad-hoc call-out. Any suppliers that are not milestone preferred partners, will be required to confirm that they are able to provide the requirements for PPM activity for Milestone System Software and confirm how this will be achieved. Core and non-core hours.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Possible 24 months extension in 12-month tranches.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/03/2020

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

This will be retendered at the end of the initial contract period (36 years) or within the extension period (24 months, 2 extensions).

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Kent Community Health NHS Foundation Trust
Postal address: The Oast, Unit D Hermitage Court, Hermitage Lane
Town: Maidstone
Postal code: ME16 9NT
Country: United Kingdom
E-mail: gordon.flack@nhs.net
Telephone: +44 1622211934

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/02/2020