Security Services for Bournemouth Borough Council

Security, stewarding and crowd management at major events for Bournemouth Borough Council.

United Kingdom-Bournemouth: Security services

2014/S 200-353305

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Contact point(s): Strategic Procurement Team
BH2 6DY Bournemouth
UNITED KINGDOM
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
Fax: +44 1202454889

Internet address(es):

General address of the contracting authority: www.bournemouth.gov.uk

Further information can be obtained from: The Council of the Borough of Bournemouth
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Council of the Borough of Bournemouth
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: The Council of the Borough of Bournemouth
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security, stewarding and crowd management at major events for Bournemouth Borough Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Bournemouth, Dorset.

NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bournemouth Borough Council invites expressions of interest for a supplier with extensive security, stewarding and crowd management experience to deliver the security for the Council’s major tourism events.
The Tourism Department of Bournemouth Borough Council currently organises 2 major events; the Bournemouth Air Festival and the Bournemouth Wheels Festival.
The Council requires a supplier to provide Security, Stewarding and Crowd Management Services for both the Wheels Festival and the Air Festival from 2015-2017 with the option to extend the contract annually for a further two years until 2019. The Council also reserve the right to ask the supplier to provide these services at other major Council Events.
It will be expected that the successful supplier will play an active role in the planning of the major events attending regular Safety Advisory Group (SAG) meetings and making an effective contribution to the crowd management plans for the festivals.
During the events the supplier will successfully deliver the security, stewarding and crowd management with an effective and efficient management structure overseeing the operation. It will also be expected that the supplier will dynamically react to any challenges that arise during the events.
It will also be expected that the supplier will actively assist with the post event analysis and debrief making an effective contribution to the development of the events.
Bournemouth Borough Council reserves the right to add and remove events from the Council’s tourism calendar as required. The Council does not guarantee that either the Wheels Festival or the Air Festival or any other major event that is added to the Bournemouth Tourism calendar during the length of the contract will remain the same or continue entirely.

For further information on the requirement, please express an interest through www.supplyingthesouthwest.org.uk in order to view the documentation.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the contract is to provide Security, Security and Crowd Management at the Council’s Major events from 2015-2017 with the option to extend annually for a further 2 years. The 2 current major festivals planned for 2015 are the Bournemouth Wheels Festival and the Bournemouth Air Festival.
Bournemouth Borough Council reserves the right to add and remove events from the Council’s tourism calendar as required. The Council does not guarantee that either the Wheels Festival or the Air Festival or any other major event that is added to the Bournemouth Tourism calendar during the length of the contract will remain the same or continue entirely.
It is estimated that the cost for Security, Stewarding and Crowd Management to the Council at both of the two current Major Festivals (The Wheels Festival and the Bournemouth Air Festival) is up to 100 000 GBP per annum.
To allow for a possible increase in the number of major festivals that the Council undertakes during the length of the contract, the contract value is being set at 150 000 GBP per annum. The OJEU Notice has therefore been issued at a value of up to 150 000 GBP per annum.
This a full contract value of up to 750 000 GBP over the full length of the contract (5 years) if all extensions are taken.
The Council does not guarantee any spend volumes or values for this contract. The Council do not guarantee that the current two major festivals will continue and reserve the right to cancel these at any stage throughout the contract.
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require guarantees and performance bonds or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Council. The Council shall require to the group to form a legal entity or to undertake joint and severable liability before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Please express an interest in the opportunity through:

www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

Minimum level(s) of standards possibly required: Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Minimum level(s) of standards possibly required:

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9PNF-VAYYXG

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.11.2014 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: All tenders are sealed electronically and electronically opened by the Council’s Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36-60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Council of the Borough of Bournemouth
C/O Strategic Procurement Team, Bournemouth Borough Council, Town Hall, Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM
E-mail: procurement@bournemouth.gov.uk
Telephone: +44 1202451417
Internet address: www.supplyingthesouthwest.org.uk
Fax: +44 1202454889

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.10.2014