Security Services Contract Loughborough

Charnwood Borough Council
Southfield Road
For the attention of: Dave Wall
LE11 2TU Loughborough
UNITED KINGDOM
Telephone: +44 1509634686
E-mail: dave.wall@charnwood.gov.uk

Internet address(es):

Address of the buyer profile: http://limfam.charnwood.gov.uk/ContractsSearch/ContractList.aspx

Electronic access to information: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

Other: Local Council Services

The contracting authority is purchasing on behalf of other contracting authorities: no

Security Services.

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKF22

The notice involves a public contract

Security services. This contract is required for the provision of manned security, key holding and alarm activation call-out services at;
—Southfields Offices — Loughborough
—Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.
—Evening security for CBC at Southfields main reception.
—Key Holding and alarm activation callouts.
—The Oak Business Centre — Sileby, Key Holding and alarm activation callouts
—The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.
—Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.
To provide Charnwood Borough council with Security Services as detailed above, commencing 26.10.2016 to 25.10.2019, a period of three years with the possible extension of 1 further period of 12 months.
TUPE will apply for a minimum of 4 security officers.

79710000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

Variants will be accepted: no

Provision of manned security, key holding and alarm activation call-out services at;
—Southfields Offices — Loughborough
—Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.
—Evening security for CBC at Southfields main reception.
—Key Holding and alarm activation callouts.
—The Oak Business Centre — Sileby, Key Holding and alarm activation callouts
—The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.
—Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.
To provide Charnwood Borough council with Security Services as detailed above, commencing 26.10.2016 to 25.10.2019, a period of 3 years with the possible extension of 1 further period of 12 months.
TUPE will apply for a minimum of 4 security officers.
Estimated value excluding VAT:
Range: between 400 000 and 480 000 GBP

Options: yes
Description of these options: Contract is for 36 months with the option to extend for 1 X 12 months subject to performance.

Starting 26.10.2016. Completion 25.10.2020

The Council reserves the right to require, guarantees, deposits, bonds or other forms of appropriate security.
Financial standing requirements are detailed in the Pre-qualification Questionnaire.

As stated within the Pre-qualification Questionnaire.

Joint and severable liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability,gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The contractor shall in all matters arising in the performance of the contract comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
See Pre-Qualification Questionnaire.

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Economic operators will be required to provide confirmation of licensed status under the Private Security Act 2001 for further criteria please refer to Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Restricted

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire between 5 and 8 of the highest scoring economic operators will be invited to submit tenders.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

FM/SS2016

no

Time limit for receipt of requests for documents or for accessing documents: 7.4.2016 – 12:00
Payable documents: no

8.4.2016 – 12:00

English.

This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2020.

The contract is related to a project and/or programme financed by European Union funds: no

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender will be conducted electronically through use of the BIP Vault system.
The Pre Qualification Questionnaire and Invitation to Tender documents should be completed and uploaded by using Vault 84V265QA22 through BiPs Delta-ets portal by the deadline set out in IV.3.4) above.

The information and documents for this Invitation to Tender will be accessible at the following websitehttps://www.deltaesourcing.com/respond/84V265QA22

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com your response must be completed and uploaded electronically via the Delta eSourcing Response Manager by the deadline set out in IV.3.4) above.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.
Please note there is a password reminder link on the homepage.
Suppliers must log in, go to the Response Manager and add the following Access Code — 84V265QA22 You will then be able to access the documentation. Completed questionnaires must be uploaded and submitted to Delta e-Sourcing by 12:00 on 8.4.2016.

Please check that you are able to access the online pre qualification questionnaire/Invitation to Tender Documents. If you experience problems with the Delta portal then please contact the Delta helpdesk — helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance.

Please ensure that you allow yourself plenty of time when responding to the pre qualification questionnaire/Invitation to Tender prior to the closing date and time.
The completed pre qualification questionnaire/Invitation to Tender and all supporting documentation must be returned by the deadline set out in IV.3.4) above. The contracting authority reserves the right not to award a contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party. Bids will be evaluated so as to provide the most economically advantageous outcome the award criteria listed in the pre-qualification questionnaire and invitation to tender
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/84V265QA22

GO Reference: GO-201632-PRO-7842157.

Precise information on deadline(s) for lodging appeals: Charnwood Borough Council (CBC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, is communicated to tenderers. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended, or may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness, order for a fine to be paid and/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.

2.3.2016