Security Services Contract Loughborough

This contract is required for the provision of manned security, key holding and alarm activation call-out services.

United Kingdom-Loughborough: Security services

2016/S 046-076275

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Charnwood Borough Council
Southfield Road
For the attention of: Dave Wall
LE11 2TU Loughborough
UNITED KINGDOM
Telephone: +44 1509634686
E-mail: dave.wall@charnwood.gov.uk

Internet address(es):

Address of the buyer profile: http://limfam.charnwood.gov.uk/ContractsSearch/ContractList.aspx

Electronic access to information: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Local Council Services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Security services. This contract is required for the provision of manned security, key holding and alarm activation call-out services at;
—Southfields Offices — Loughborough
—Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.
—Evening security for CBC at Southfields main reception.
—Key Holding and alarm activation callouts.
—The Oak Business Centre — Sileby, Key Holding and alarm activation callouts
—The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.
—Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.
To provide Charnwood Borough council with Security Services as detailed above, commencing 26.10.2016 to 25.10.2019, a period of three years with the possible extension of 1 further period of 12 months.
TUPE will apply for a minimum of 4 security officers.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of manned security, key holding and alarm activation call-out services at;
—Southfields Offices — Loughborough
—Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.
—Evening security for CBC at Southfields main reception.
—Key Holding and alarm activation callouts.
—The Oak Business Centre — Sileby, Key Holding and alarm activation callouts
—The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.
—Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.
To provide Charnwood Borough council with Security Services as detailed above, commencing 26.10.2016 to 25.10.2019, a period of 3 years with the possible extension of 1 further period of 12 months.
TUPE will apply for a minimum of 4 security officers.
Estimated value excluding VAT:
Range: between 400 000 and 480 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract is for 36 months with the option to extend for 1 X 12 months subject to performance.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 26.10.2016. Completion 25.10.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require, guarantees, deposits, bonds or other forms of appropriate security.
Financial standing requirements are detailed in the Pre-qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Pre-qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability,gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The contractor shall in all matters arising in the performance of the contract comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
See Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Economic operators will be required to provide confirmation of licensed status under the Private Security Act 2001 for further criteria please refer to Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire between 5 and 8 of the highest scoring economic operators will be invited to submit tenders.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FM/SS2016

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender will be conducted electronically through use of the BIP Vault system.
The Pre Qualification Questionnaire and Invitation to Tender documents should be completed and uploaded by using Vault 84V265QA22 through BiPs Delta-ets portal by the deadline set out in IV.3.4) above.

The information and documents for this Invitation to Tender will be accessible at the following websitehttps://www.deltaesourcing.com/respond/84V265QA22

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com your response must be completed and uploaded electronically via the Delta eSourcing Response Manager by the deadline set out in IV.3.4) above.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.
Please note there is a password reminder link on the homepage.
Suppliers must log in, go to the Response Manager and add the following Access Code — 84V265QA22 You will then be able to access the documentation. Completed questionnaires must be uploaded and submitted to Delta e-Sourcing by 12:00 on 8.4.2016.

Please check that you are able to access the online pre qualification questionnaire/Invitation to Tender Documents. If you experience problems with the Delta portal then please contact the Delta helpdesk — helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance.

Please ensure that you allow yourself plenty of time when responding to the pre qualification questionnaire/Invitation to Tender prior to the closing date and time.
The completed pre qualification questionnaire/Invitation to Tender and all supporting documentation must be returned by the deadline set out in IV.3.4) above. The contracting authority reserves the right not to award a contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party. Bids will be evaluated so as to provide the most economically advantageous outcome the award criteria listed in the pre-qualification questionnaire and invitation to tender
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/84V265QA22

GO Reference: GO-201632-PRO-7842157.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Charnwood Borough Council (CBC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, is communicated to tenderers. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended, or may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness, order for a fine to be paid and/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.3.2016