Security Services for Staffordshire and West Midlands Probation Trust

Security Services for Staffordshire and West Midlands Probation Trust

Manned Guarding and Locking and Unlocking Services for SWMPT.

UK-Birmingham: Security services

2013/S 097-165701

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire and West Midlands Probation Trust
5 St Philip’s Place, Colmore Row
For the attention of: Mandy Horne
B3 2PW Birmingham
UNITED KINGDOM
E-mail: mandy.horne@swm.probation.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.swmprobation.gov.uk

Electronic access to information: www.staffordshire.alito.co.uk

Electronic submission of tenders and requests to participate: www.staffordshire.alito.co.uk

Further information can be obtained from: Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Darren Langley
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854643
E-mail: darren.langley@staffordshire.gov.uk
Internet address: http://www.staffordshire.gov.uk/business/procurement/etendering/. Refer also to details in section VI.3 Additional information

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Darren Langley
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854643
E-mail: darren.langley@staffordshire.gov.uk
Internet address: www.staffordshire.alito.co.uk

Tenders or requests to participate must be sent to: As in Annex A I

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PC454 Manned Guarding and Locking and Unlocking Services for SWMPT
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Staffordshire and West Midlands Probation Trust works to provide a reports service to the courts in respect of offenders and is responsible for supervision and management of offenders subject to court orders and prison licence requirements. It also has a role in having to protect the public, reduce re-offending, enforcing punishment of offenders, rehabilitation of offenders to lead law abiding lives and upholding the interests of victims of crime.
The current service provision is provided by 3 security contractors, one covering the premises in the locking and unlocking service in Coventry, one covering the unlocking and locking service and uniformed security service in Walsall and Wolverhampton, with the third contractor covering the unlocking and locking service and uniformed security service in Birmingham and Sandwell.
The service provision does not include a key holding or patrol service.
Staffordshire County Council is acting on behalf of SWMPT for the purposes of assisting with the Procurement only. The ultimate Contracting Authority is SWMPT.
II.1.6)Common procurement vocabulary (CPV)

79710000, 79713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Coventry

1)Short description

Locking and Unlocking – Coventry Area
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Birmingham, including Solihull

1)Short description

MANNED GUARDING, LOCKING AND UNLOCKING SERVICE – Birmingham, including Solihull
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Walsall

1)Short description

Manned Guarding/Locking and Unlocking – Walsall
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: West Bromwich

1)Short description

Manned Guarding/Locking and Unlocking – West Bromwich
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Wolverhampton

1)Short description

Manned Guarding/Locking and Unlocking – Wolverhampton
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any tender may be rejected from a company/organisation who interalia
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link)
http://www.opsi.gov.uk/si/si2006/20060005.htm

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Procurement Documentation
Minimum level(s) of standards possibly required: See Procurement Documentation
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Procurement Documentation
Minimum level(s) of standards possibly required:
Applicants are be required to be certified with the SIA Approved Contractor Scheme (ACS) for the categories of:
1. Security Guarding
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PC454
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2013 – 11:30
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 28.6.2013 – 12:05
Place:

SCC Offices

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Attendance is limited to Staffordshire County Council staff.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register
1.Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2.Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk). On the main page click suppliers then (new user) register links.

3.Complete the self-registration questions and click the Register button.
4.You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5.Confirm the authentication and then login into Proactis Suppliers-side.
6.Search the bulletin board for the tender(s) using key words, search criteria etc.
7.Once found, click on the (blue) contract title to register interest against an active tender.
8.Click the Register button and then Continue.
9.The tender will now be in the My Tenders profile area on the main menu.
10.Find the Read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As above
UNITED KINGDOM

Body responsible for mediation procedures

As above
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

As above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:17.5.2013