Security Services Framework

Security Services Framework

(NEUPC) wishes to develop a national framework agreement to service the requirements of UK Higher Education Institutions and Associate members for the supply of Cash and Valuables in Transit Services.

United Kingdom-Leeds: Security services

2013/S 132-228840

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Eastern Universities Purchasing Consortium
Leeds Innovation Centre, 103 Clarendon Road
For the attention of: Cheryl Gibbons
LS2 9DF Leeds
UNITED KINGDOM
Telephone: +44 113344357
E-mail: c.l.gibbons@leeds.ac.uk

Internet address(es):

General address of the contracting authority: http://www.neupc.ac.uk/

Electronic access to information: https://in-tendhost.co.uk/neupc/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/neupc/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Advanced Procurement for Universities and Colleges (Scotland)
14 New Mart Road
EH14 1RL Edinburgh
UNITED KINGDOM

Higher Education Purchasing Consortium for Wales
Cardiff University, 8th Floor, 30-36 Newport Road
CF24 0DE Cardiff
UNITED KINGDOM

London Universities Purchasing Consortium
Floor 2M University of London Union, Malet Street
WC1E 7HY London
UNITED KINGDOM

North Western Universities Purchasing Consortium Ltd
Albert House, 17 Bloom Street
M1 3HZ Manchester
UNITED KINGDOM

Southern Universities Purchasing Consortium
1st Floor, Science & Technology Centre University of Reading, Earley Gate, Whiteknights Road
RG6 6BZ Reading
UNITED KINGDOM

Crescent Purchasing Consortium
Technology House, Lissadel Street
M6 6AP Salford, Manchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cash and Valuables in Transit.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

North Eastern Universities Purchasing Consortium Ltd (NEUPC) is one of six UK Higher Education purchasing consortia established to deliver and manage a wide range of collaborative framework agreements designed to maximise third party expenditure within the higher education sector. (NEUPC) wishes to develop a national framework agreement to service the requirements of UK Higher Education Institutions and Associate members for the supply of Cash and Valuables in Transit Services.
Services will include, but not limited to, supply of cash and valuables in transit services, ATM replenishments, delivery of coin change, cash counting and processing, collection from pay & display parking.
II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

North Eastern Universities Purchasing Consortium Ltd (NEUPC) is one of six UK Higher Education purchasing consortia established to deliver and manage a wide range of collaborative framework agreements designed to maximise third party expenditure within the higher education sector. (NEUPC) wishes to develop a national framework agreement to service the requirements of UK Higher Education Institutions and Associate members for the supply of Cash and Valuables in Transit Services.
Services will include, but not limited to, supply of cash and valuables in transit services, ATM replenishments, delivery of coin change, cash counting and processing and collection from pay & display parking.
The framework will be available for use by any member institution of the UK Higher Education Purchasing Consortia:
— NEUPC North Eastern Universities Purchasing Consortium,
— LUPC London Universities Purchasing Consortium,
— NWUPC North West Universities Purchasing Consortium,
— SUPC Southern Universities Purchasing Consortium,
— HEPCW Higher Education Purchasing Consortium for Wales,
— NEUPC Advanced Procurement for Universities and Colleges (Scotland), and by Further Education institutions that are members of the Crescent Purchasing Consortium (CPC).
The estimated value of the agreement is 4 000 000 GBP over the duration of the agreement including the extension period (1 000 000 GBP per annum). Tenderers are asked to note that there is no guarantee of demand or even any business for successful Contractors on the Framework Agreement. However, agreements are created on a collaborative basis with user input from institutions. This process is designed to capture user requirements and create agreements which meet users’ needs. Additionally, NEUPC through its regional procurement account management structure and other regional UK HE consortia via their tailored client management approaches actively promote contracts and their usage to ensure maximum contract uptake amongst the participating institutions.
The framework agreement is available to all for use by any member institution of the UK Higher Education Purchasing Consortia. They will, in the same way that NEUPC will, promote the framework agreement to their own consortia members.
The Framework Agreement will be uploaded to www.GeM.ac.uk. The GeM contracts database contains all HE and FE sector, consortia negotiated contracts. Institutions are able to access all national contracts and regional contracts from their regional purchasing consortium through GeM.

The framework agreement award will be based on the most economically advantageous tender, (MEAT). Award criteria will be a combination of both financial and non-financial factors and will consider:
— Price – 50 %,
— Quality – 50 %.
Estimated value excluding VAT: 4 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Security Industry Authority (SIA)
An SIA licence is required if you undertake the licensable activities of a cash and valuables in transit operative and your services are supplied for the purposes of or in connection with any contract to a consumer. Unless your employer or company has been given an exemption under Section 4(4) of the Private Security Industry Act 2001, it is a criminal offence to undertake the licensable activities of a cash and valuables in transit operative without an SIA licence. Further information can be found at http://www.sia.homeoffice.gov.uk/Pages/licensing-cvit.aspx.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Minimum Standards for Economic and Financial Standing.
Suppliers must meet minimum standards of economic and financial standing to take part in the competition.
In order to ensure that potential bidders can sustainably operate and not be exposed to undue risk at the end of any potential contract period, the suppliers turnover should have a minimum turnover of £1,000,000. Evidence is required as an upload to support this confirmation.
Suppliers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation etc) that calls into question their financial / corporate standing, such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Compliance to Specification. Weighting 18

2. Organisational Information. Weighting 10

3. Environment & Sustainability. Weighting 7

4. Finance. Weighting 7

5. Health & Safety. Weighting 4

6. Equality. Weighting 4

7. Price. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PFB2001 NE
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 14.8.2013 – 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.7.2013