Security Services and Support Plymouth

Security Services and Support Plymouth

This tender is for the full requirement of manual security guarding throughout the Plymouth City Council premises and sites.

United Kingdom-Plymouth: Security services

2014/S 015-022898

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Strategic Procurement Unit Civic Centre, Floor 5, Armada Way
Contact point(s): www.supplyingthesouthwest.org.uk
For the attention of: Clive Woodley
PL1 2AA Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Security Services and Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Plymouth.
NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Justification for a framework agreement, the duration of which exceeds four years: n/a
II.1.5)Short description of the contract or purchase(s)

This tender is for the full requirement of manual security guarding throughout the Plymouth City Council premises and sites. This includes daytime and out of hours patrols to premises, alarm key holding facilities, special events patrolling, unlock services, monitoring, out of hours releasing of vehicles from locked car parks and possible support for at risk workers.
Suppliers interested in this opportunity should express their interest by clicking on the ‘login and register interest’ button on the contract page on www.supplyingthesouthwest.org.uk.

New users to the system must register first to obtain a user name and password before returning to this opportunity. Please refer to the suppliers guide ‘Visiting Site for the First Time’ by clicking the ‘Help’ button.
Once suppliers have expressed their interest they can access the procurement documentation from ‘My Opportunities’ on the Supplying the South West home page.
There is a TUPE responsibility for this contract.
Under this contract the contractors and their supply chains will be required to actively participate in the achievement of the Contracting Authority’s social/economic/environmental objectives. Accordingly, contract documents may relate to social/economic/environmental considerations.

II.1.6)Common procurement vocabulary (CPV)

79710000, 79711000, 79713000, 79715000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 representing
— Site Patrols
— Key Holding/Alarm Response
— Lock/Unlock Services (inc Car Parks)
— Temporary support to internal security staff
Lot 2 representing
— Support of at Risk Workers
— Personnel Protection
— PCC Staff Cover and support in case of emergencies
— Special Events.
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Site patrols, Key holding, Lock / unlock

1)Short description

— Scheduled Site Patrols
— Key Holding/Alarm Response
— Lock/Unlock Services (including Car Parks)
— Temporary support to internal security staff
2)Common procurement vocabulary (CPV)

79710000, 79711000, 79713000, 79715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Support and Special Events

1)Short description

— Support of at Risk Workers
— Personnel Protection
— PCC Staff Cover and support in case of emergencies
— PCC Managed and Special Events
2)Common procurement vocabulary (CPV)

79710000, 79711000, 79713000, 79715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the Contract Agreement and also the Payment mechanism.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and are as set out in Regulations 23 – 26 of the UK Public Contract Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 24 of the UK Public Contract Regulations 2006 (as amended).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 of the UK Public Contract Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

14002
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 12.5.2014 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Plymouth City Council
Civic Centre Armada Way
PL1 2AA Plymouth
UNITED KINGDOM
Telephone: +44 1752668000
Internet address: www.plymouth.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1 of this notice. Bidders should refer to the UK Public Contracts Regulations 2006 regarding remedies and seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.1.2014