Security Services Tender Croydon

Security Services Tender Croydon

Contract for the provision of operation, management and maintenance services at Yarl’s Wood Immigration Removal Centre.

United Kingdom-Croydon: Security services

2014/S 059-099566

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office
Home Office 7th Floor, Lunar House, 40 Wellesley Road
Contact point(s): Please see VI.3 Additional Information Section
CR9 2BY Croydon
UNITED KINGDOM
Telephone: +44 2081963690
E-mail: ywircprocurement@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/home-office

Further information can be obtained from: Please see VI.3 ‘Additional Information Section’.
Please see VI.3 ‘Additional Information Section’.
Please see VI.3 ‘Additional Information Section’.
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Please see VI.3 ‘Additional Information Section’.
Please see VI.3 ‘Additional Information Section’.
Please see VI.3 ‘Additional Information Section’.
UNITED KINGDOM

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of operation, management and maintenance services at Yarl’s Wood Immigration Removal Centre.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Yarl’s Wood Immigration Removal Centre, Twinwoods Road, Clapham, Bedford, MK41 6BL.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract falls under Part B, Schedule 3 of the Public Contracts Regulations Act 2006. However, it is being procured under the restricted procedure under those Regulations.
The Home Office is responsible, under the Immigration Act 1971 and the Immigration and Asylum Act 1999, for detaining and/or enforcing the removal of certain persons (Detainees), being persons detained under the 1971 Act and assigned by the Authority to the Immigration Removal Centre from the United Kingdom.
The Immigration Enforcement Directorate of Home Office is responsible for the provision of bed space, escorting services and electronic monitoring. At any one time, approximately 3 400 Detainees are held overnight in one of ten Immigration Removal Centres, two residential Short Term Holding Facilities, a pre-departure accommodation, prisons and police stations across the United Kingdom. In addition, persons can be detained for shorter periods of time in Short Term Holding Centres at Reporting Centres, land and sea ports, including overseas at the juxtaposed controls in Calais and Coquelles.
Yarl’s Wood Immigration Removal centre is situated on the outskirts of Clapham, Bedfordshire and has become the main centre for detention of women and families, though the detainee profile may change from time to time to meet the needs of the Authority.
The Immigration Enforcement Directorate is seeking commercial partners to provide a range of services related to the provision of Operation, Management and Maintenance Services in relation to Yarl’s Wood Immigration Removal. These services include (but are not limited to):
— Overall management of the service/ facility including the Hearing Centre,
— Security and Guarding services,
— Religious facilities,
— Medical facilities,
— Educational, Recreational and Sporting facilities,
— Maintenance services,
— Provision of furniture and equipment,
— Hard and soft landscaping services,
— Catering and Shop services,
— Cleaning internal and external,
— Escorting Services,
— Detainee Paid Work Scheme.
II.1.6)Common procurement vocabulary (CPV)

79710000, 55500000, 60000000, 79713000, 79993000, 80000000, 90911100, 92000000, 98341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Yarl’s Wood Immigration Removal Centre is run under the Immigration Act 1971 and is a place in which a person may be detained pursuant to a direction made by the Secretary of State. Yarl’s Wood Immigration Removal Centre provides safe and secure short-term accommodation for approximately 410 Detainees (mainly female/families). Please note that the Authority reserves its right to change the detainee profile at the centres at its absolute discretion, in accordance with its requirements.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings to take a particular legal form to require one party to take primary liability or require joint and several liabilities.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Home Office will pre-qualify and shortlist potential bidders expressing an interest. Potential bidders should note that the number of bidders shortlisted may vary depending on the level of interest.
The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the internet. Any organisation intending to submit an expression of interest must be registered as a supplier with the Government Procurement Services eSourcing Portal. To register, visit the portal’s login page at https://gpsesourcing.cabinetoffice.gov.uk by clicking on the Register for GPS eSourcing link on the portal homepage, in order to be invited to participate. The entire process should take no more than 10 minutes Passwords are issued via e-mail, normally within 1 working day.

For technical assistance on use of the e-Sourcing Suite please contact Government Procurement Service Helpdesk: + 44 3450103503 or email: supplier@ccs.gsi.gov.uk

Additionally in advance of organisations being invited to the Request for Information (RFI), the Authority requires that before any information can be released a Non Disclosure Agreement (NDA) needs to be signed and returned to the Home Office.
Once registered on the GPS portal and an email sent to ywircprocurement@homeoffice.gsi.gov.uk, organisations will then be linked to the event entitled ‘Yarl’s Wood IRC Project (NDA)’ to receive access to the NDA; organisations should sign and return NDA to the Home Office as soon as possible. The signed NDA should be returned to the Home Office via GPS portal. Once NDA is submitted, organisations should email the ywircprocurement@homeoffice.gsi.gov.uk; the email should be entitled ‘Yarl’s Wood IRC Project (RFI)’ and contain the following details: your organisation’s name(s), your preference of organisation entity*, your contact name, e-mail address and telephone number.

*Sole provider, joint venture, consortium or combinations of entity.
General eligibility and suitability to be invited to tender will be considered and applicants will therefore be required to provide a statement within their pre-qualification questionnaire (PQQ) as to whether any of the circumstances (relating to mandatory and discretional grounds for exclusion) described in Regulation 23 of the Public Contracts Regulations 2006 apply. Revenue compliance checks will be undertaken throughout the tendering exercise. UK applicants will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and Corporation Tax or Self Assessment reference as applicable.
Overseas or non-UK applicants will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes.
Applicants unable to demonstrate an acceptable revenue compliance record may be excluded from tendering or from further participation in the tendering exercise. If a company is a subsidiary, or a member of a group, the above details may also be required in respect of the parent company or other group members.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided within the Request for Information (PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided within the Request for Information (PQQ).
The information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out below.
(1) The bidder must supply a list comprising a statement of all the relevant principal goods sold and/or services provided in the previous 3 years by the entity or entities specified in A or B below.
‘Relevant’ goods and/or services are broadly categorised as per below:
1.Overall management of the service/ facility including the Hearing Centre;
2.Security and Guarding Services including Escorting Services;
3.Facility Management Services including:
— Maintenance services,
— Provision of furniture and equipment,
— Cleaning internal and external,
— Medical facilities,
— Hard and soft landscaping services.
4. Detainee Services including:
— Religious facilities,
— Educational, Recreational and Sporting facilities,
— Catering and Shop services,
— Detainee Paid Work Scheme.
Any reference to a ‘bidder’ or ‘entity’ includes reference to a consortium, where relevant, whether or not the consortium has a legal personality.
The criteria by reference to which the principal goods and/or services have been identified should be stated by the bidder.
A. The list referred to above must include contracts under which relevant goods and/or services have been provided by the bidder.
– Where the bidder is an entity that is continuing an undertaking or undertakings (or any part of an undertaking or undertakings) which were previously conducted by one or more other entities (each a ‘predecessor entity’), the list of such contracts must include the contracts under which relevant goods and/or services were provided by each predecessor entity.
B. Alternatively, where the bidder may rely on other entities (including, in the case of a consortium, members of the consortium) to enable it to perform the contract, save as specified below the list must:
(i) describe the function that each such other entity will perform under the contract to be awarded, and
(ii) include at least contracts in respect of relevant goods and/or services provided by the bidder (or a predecessor body) and contracts in respect of relevant goods and/or services provided by any other entity (including any member of the consortium) on which the bidder may intend to rely to enable it to perform the contract.
Where the bidder is an entity which has been formed for the particular purposes of bidding for the contract the subject of this Notice, the bidder may comply with paragraph B(ii) above by including in its list contracts under which relevant goods and/or services were provided by those entities on whom the bidder will rely to perform the contract (or their predecessor entities), instead of the bidder itself.
Where it is envisaged that the bidder will rely on one or more sub-contractors to enable it to perform the contract to be awarded to be performed:
— in so far as any sub-contractor has not been appointed, the list should describe the function that subcontractor will perform but need not include any contract by such a sub-contractor, and
— in so far as the anticipated value of any particular sub-contract is less than 5 per cent of the total contract value, the bidder need not comply with the requirements in B(ii) above in relation to that particular sub-contract.
(2) The bidder must also provide:
(a) certificates as referred in the YW RFI – Evaluation and Sift Guidance from those to whom goods and/or services on the list are to provided;
(b) if any such certificate cannot be obtained, an explanation of the steps taken to obtain it and why it is not available and a certificate (in the same form) from the entity that provided the goods and/or services instead;
(c) if the certificate does not state that the goods and/or services have been provided satisfactorily in accordance with the terms of the contract in question, information to show that any reason why they were not so provided will not recur in the performance of the contract to be awarded.
(3) In considering whether it is satisfied that the minimum standard for reliability based on past performance is met, the Authority reserves the right to verify the information required and to require the bidder/consortium to clarify or supplement it.
Minimum level(s) of Standards possibly required (if applicable):
Any bidder/consortium must meet the minimum standard in relation to reliability based on past performance.
The minimum standard for reliability having regard to past performance is that the Authority is satisfied that the contracts required on the list to be provided have been satisfactorily performed in accordance with their terms or, where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the contract to be awarded. The Authority will assess whether or not this minimum standard is met at the initial selection stage. In addition the Authority will also re-assess whether this minimum standard is met prior to shortlisting, the granting of preferred bidder status, and/or the conclusion of the contract.
Minimum level(s) of standards possibly required:
Details to be provided within the Request for Information (PQQ).
Any bidder/consortium must meet the minimum standard in relation to reliability based on past performance.
The minimum standard for reliability having regard to past performance is that the Authority is satisfied that the contracts required on the list to be provided have been satisfactorily performed in accordance with their terms or, where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the contract to be awarded. The Authority will assess whether or not this minimum standard is met at the initial selection stage. In addition the Authority will also re-assess whether this minimum standard is met prior to shortlisting, the granting of preferred bidder status, and/or the conclusion of the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: The evaluation process will be detailed within the Request for Information (PQQ) documentation. The Authority intends to invite 5/6 Respondents, who meet the Authority’s PQQ requirements, to Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HO/13/01
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 160-279509 of 20.8.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contract falls under Part B, Schedule 3 of the Public Contracts Regulations Act 2006. However, it is being procured under the Restricted Procedure under those Regulations.
The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the internet. Any organisation intending to submit an expression of interest must be registered as a supplier with the Government Procurement Services eSourcing Portal. To register, visit the portal’s login page at
https://gpsesourcing.cabinetoffice.gov.uk by clicking on the Register for GPS eSourcing link on the portal homepage, in order to be invited to participate. The entire process should take no more than 10 minutes Passwords are issued via e-mail, normally within 1 working day.

For technical assistance on use of the e-Sourcing Suite please contact Government Procurement Service Helpdesk: + 44 3450103503 or email: supplier@ccs.gsi.gov.uk

Additionally, in advance of organisations being invited to the Request for Information (RFI), the Authority requires that before any information can be released a Non Disclosure Agreement (NDA) needs to be signed and returned to the Home Office. Once registered on the GPS portal and an email sent to ywircprocurement@homeoffice.gsi.gov.uk, organisations will then be linked to the event entitled ‘Yarl’s Wood IRC Project (NDA)’ to receive access to the NDA; organisations should sign and return NDA to the Home Office as soon as possible. The signed NDA should be returned via to the Home Office via GPS portal.

Once NDA is submitted, organisations should email the ywircprocurement@homeoffice.gsi.gov.uk; the email should be entitled ‘Yarl’s Wood IRC Project (RFI)’ and contain the following details: your organisation’s name(s), your preference of organisation entity*, your contact name, e-mail address and telephone number.

*Sole provider, joint venture, consortium or combinations of entity.
If your organisation is proposing to submit bids under more than one entity i.e. as a Sole Provider and Joint Venture you will need to ensure that your organisation is multi-registered on the eSourcing portal.
For example; ‘YWIRC PLC’ may wish to place bids as a Sole Provider and as part of a Joint Venture. In order for us to evaluate and distinguish between the different bids, ‘YWIRC PLC’ would need to register again on the portal as ‘YWIRC PLC JV’ and ‘YWIRC PLC SP’.
If your organisation is only proposing to place a single bid type i.e. as either a Sole Provider, Joint Venture or Consortium you have NO need to multi-register on the e-Sourcing portal but MUST inform us of which entity you will be responding under.
Organisations who have complied with the foregoing will receive details of how to access and complete the online request for information (RFI).
RFI clarification request must be submitted no later than 14.4.2014, 11:00 BST.
The online RFI must be fully completed no later than 23.4.2014, 11:00 BST. Any expressions of interest not submitted in the required form (or containing the requested information) may be rejected. If, however, you believe that there are reasons as to why you would be unable to use the e-Sourcing service,
please let us know by e-mailing ywircprocurement@homeoffice.gsi.gov.uk and supplier@ccs.gsi.gov.uk and we will try and consider how best to overcome your difficulties.

The Authority is not responsible for any bidding costs incurred by interested suppliers in respect of this competition.
The Authority reserves the right to:
— abandon the competitive process and not award any contract;
— make any changes it sees fit to the competitive process;
— remove and/or amend element(s) from the scope of the requirements; and
— accept any tender unless the bidder expressly stipulates otherwise.
Bidders should note that the Authority regards evaluation of tenders as a continuous process right up to award of contract. Due consideration will be given to any relevant factors that come to light during this process and further information may be sought at any time.
In the event of an unsatisfactory finding at any stage in the evaluation process, the Authority reserves the right to disqualify the organisation concerned from the competition without compensation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.3.2014