Security Services Tender – Hampshire County Council

Security Services Tender – Hampshire County Council

Comprehensive security will cover but is not exclusively limited to the following areas: static security guarding – day patrols and/or night patrols.

United Kingdom-Winchester: Security services

2020/S 175-423973

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Hampshire County Council
Postal address: The Castle
Town: Winchester
NUTS code: UKJ36 Central Hampshire
Postal code: SO23 8UJ
Country: United Kingdom
Contact person: Christopher Cook
E-mail: procurement.support@hants.gov.uk
Telephone: +44 1962832323
Internet address(es):Main address: www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Services To Hampshire County Council Buildings: Educational and Non Educational

 

Reference number: CC14234

II.1.2)Main CPV code

79710000 Security services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Hampshire County Council (HCC) is inviting tenders from all suitably experienced and qualified security services suppliers, to enter into a comprehensive contract for the provision of security services from a single supplier across the estate on a 5 + 2-year contract basis.

Comprehensive security will cover but is not exclusively limited to the following areas:

• static security guarding – day patrols and/or night patrols;

• mobile security guarding – day patrols and/or night patrols;

• temporary electronic surveillance and intruder alarm systems;

• key holding;

• gate keeping and lock up;

• buddy service (with or without pick-up);

• emergency response to provide security to vulnerable sites after a threat has been identified, or after an event such as a break in, fire or flood;

• 24/7 control room operation;

• CCTV monitoring.

 

II.1.5)Estimated total value

Value excluding VAT: 6 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79711000 Alarm-monitoring services
79713000 Guard services
79714000 Surveillance services
79715000 Patrol services

II.2.3)Place of performance

NUTS code: UKJ3 Hampshire and Isle of Wight
Main site or place of performance:

Hampshire, the Isle of Wight and in adjacent counties of East Dorset, East Wiltshire, South Berkshire, South West Surrey and West Sussex, where school dioceses cross over the county boundary.

 

II.2.4)Description of the procurement:

 

Hampshire County Council (HCC) is recognised as one of the highest performing Councils in the country and provides services to over 1.3 million people living in the third largest county in England.

The estate is currently comprised in the region of 1 500 sites and around 9 000 buildings including front line operational, public services and back office buildings with mixed levels of open and restricted access under the control of HCC.

The buildings include a wide range of premises and facilities offering diverse services including but not limited to:

• residential and nursing homes and day centres providing care services to adults and children;

• offices (including regional and main headquarters and co-located partner hubs);

• depots;

• workshops;

• civic and public services (e.g. libraries, register offices, community centre rooms, historic sites, conference facilities, events spaces, etc);

• Country parks (e.g. display areas, visitor centres, cafes and eating areas, etc);

• activity and outdoor centres with residential accommodation, visitor areas, eating areas, activity rooms, etc.;

• training centres;

• storage facilities;

• restricted access specialist facilities (eg, data centres, records storage, laboratories, etc.).

Currently security services are provided by a number of Suppliers across a wide and diverse estate and further split between the broader areas of guarding (static and mobile), key holding, gate keeping and vacant building security and Intruder Detection Systems (IDS).

The current spend for security services that is the subject of this procurement is circa GBP 750 000 per annum.

The total number of owned/leased buildings and associated levels of service required across the estate may change (i.e., increase or reduce in number) or undergo refurbishment thus reconfiguring the estate either permanently or temporarily.

Sites that currently have in-house provision for security are expected to move to the contracted agreement formed in this tender as and when these individual arrangements come to an end.

HCC also work in partnership with circa 150 schools around the county of Hampshire who will require a level of security service.

Comprehensive security will cover but is not exclusively limited to the following areas:

• static security guarding – day patrols and/or night patrols;

• mobile security guarding – day patrols and/or night patrols;

• temporary electronic surveillance and intruder alarm systems;

• key holding;

• gate keeping and lock up;

• buddy service (with or without pick-up);

• emergency response to provide security to vulnerable sites after a threat has been identified, or after an event such as a break in, fire or flood;

• 24/7 control room operation;

• CCTV monitoring.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract is proposed as 5 years plus 2 years, so there is an option to extend for a further 24 months. In all the contract duration is anticipated to be 84 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must comply with the online questionnaire and information within the procurement documents.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the procurement documentation.

 

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 048-114812

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/10/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/10/2020
Local time: 16:00
Place:

Hampshire County Council Offices, Winchester, Hampshire.

 

Information about authorised persons and opening procedure:

 

Authorized Officers appointed by HCC and Procurement Support Team, appointed by HCC

The procedure is as used by the In-Tend portal.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contract or framework is re-procured as required.

 

VI.2)Information about electronic workflows

VI.3)Additional information:

 

Interested parties should register their interest in the framework via the In-Tend website https://intendhost.co.uk/hampshire and complete and submit the tender return documents together with any supporting information requested, by no later than the closing date indicated as IV.2.2).

How to obtain the tender documents:

The tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking ‘Express Interest’ tab. Once in the tender there are 5 tabs: ‘Tender’,

‘ITT – documents’,

‘Correspondence’,

‘Clarifications‘, and

‘History’.

Select the 2nd tab (ITT – documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents.

Opting in and out:

Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.

The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

You can apply for as many lots as you wish but can only be awarded a maximum of 3 lots if successful.

The contract will be administered by Hampshire County Council for and on behalf of Hampshire based public sector organisations including: all Hampshire County Council requirement.

The Police and Crime Commissioner for Hampshire/Hampshire Constabulary Hampshire and the Isle of Wight First and Rescue Authority/Hampshire and the Isle of Wight Fire and Rescue services Local Authority Schools and Academies and Faith establishments including the Roman Catholic and Anglican Dioceses associated with the named local authorities including Guildford Anglican, Salisbury Anglican, Winchester Anglican and Portsmouth Anglican and Portsmouth Roman Catholic diocesan authorities.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

 

Precise information on deadline(s) for review procedures:

‘As set out in the Public Contracts Directive 2.14/24/EU’.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/09/2020