Security Services for University of Hertfordshire
The University is looking to procure a long term (10 years plus) partner for Security Services.
United Kingdom-Hatfield: Security services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Hertfordshire
Procurement Department, College Lane, Herts
For the attention of: Andrew Aldridge
AL10 9AB Hatfield
Telephone: +44 1707284090
Fax: +44 1707284907
Address of the buyer profile: https://in-tendhost.co.uk/universityofhertfordshire
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Security Services – 2014.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Various sites and premises of the University – all in Hertfordshire.
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University is looking to procure a long term (10 years plus) partner for Security Services. (subject to acceptable performance throughout).
Initially this will comprise the services as set out in the attached Memorandum of Information, but variant bids for other FM/soft services may also be entertained.
Prospective participants must read and respond to the pre-qualification arrangements as set out in paragraph III.2.1 below.
A simple e-mail asking to be included in the process is not acceptable.
II.1.6)Common procurement vocabulary (CPV)
79710000, 90513000, 90919200, 79993100, 50712000, 77314000, 50711000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A contract duration of 10 years plus (subject to acceptable performance). The contract will initially be for security services but variant bids for other FM / soft services may also be entertained.
The sum detailed below is an estimate over a 10 year period for security services only.
Estimated value excluding VAT: 25 000 000 GBP
II.2.2)Information about options
Description of these options: Other FM/soft services may be added if offered as a variant bid during tender process.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Starting 6.4.2015. Completion 5.4.2025
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information available at https://in-tendhost.co.uk/universityofhertfordshire and then click on the Current Tenders link where you can view the project details and if the tender is of further interest, express an interest and register your organisation with our e-tendering system.
Once your registration has been accepted, and you have received your login details by email, you can login to view and download the Memorandum of Information in the My Tenders section of the website.
After responses to the points in the Memorandum of Information have been prepared they should be uploaded and submitted via the In-Tend e-tendering portal only.
For the avoidance of doubt, it is absolutely essential that you provide all information requested.
Please note: If you have already registered on the University of Hertfordshire e-tendering portal there is no need to re-register.
Simply login using your existing details.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See III.2.1.
Minimum level(s) of standards possibly required: See III.2.1.
Information and formalities necessary for evaluating if the requirements are met:
Minimum level(s) of standards possibly required:
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See selection criteria in Memorandum of information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Prospective participants shall note that they must comply in full with the instructions referred to at paragraph III.2.1.
A simple e-mail asking to be included in the process is not acceptable.
VI.4.3)Service from which information about the lodging of appeals may be obtained