Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Walsall College of Further Education
Littleton Street West
Contact point(s): Address all correspondence to: Watson Lennard & Payne Ltd, Woodmill House, 9 Hadley Street, Yoxall, Nr Burton On Trent, Staffordshire, DE13 8NB
For the attention of: Michael J Payne
WS2 8ES Walsall
Telephone: +44 7713624526
Further information can be obtained from: Watson Lennard & Payne Ltd
Woodmill House, 9 Hadley Street, Yoxall
For the attention of: MICHAEL J PAYNE
DE13 8NB Burton on Trent
Telephone: +44 7713624526
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: As above
Tenders or requests to participate must be sent to: As above
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Walsall College, Walsall, West Midlands UK.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in months: 36
Justification for a framework agreement, the duration of which exceeds four years: Contract may be extended for up to 5 years (60 months).
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 390000 P.A. GBP
II.1.5)Short description of the contract or purchase(s)
Security services comprising static and manned guarding at two campus sites in Walsall.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: yes
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Services must be able to accommodate changes in requirements if required.
Estimated value excluding VAT: 390 000 P.A. GBP
II.2.2)Information about options
Description of these options: Initial 36 month contract which may be extended up to 60 months but will need to accommodate changes within the college structure.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
To be discussed at interview stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Monthly payment following rendition of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract must be sufficiently flexible to accommodate future changes to the college structure or to accommodate additions to services if required.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate membership of recognised professional bodies and be compliant with all relevant legislation.
This will include crb checking of all employees involved with the service.
Shortlisting to ‘invitation to tender’ will be subject to financial status and knowledge and experience of the area.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Abbreviated copies of the last three years’ audited accounts will be required at enquiry stage.
Information and formalities necessary for evaluating if the requirements are met:
Evidence of professional status and depth of service capability will be required at enquiry stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Experienced and professionally registered operators must be able to demonstrate relevant compliance.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: Analysis of initial enquiries will lead to a shortlisting of companies suitable for invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
The most economically advantageous tender in terms of the criteria stated below
1.. Cost. Weighting 50 %
2.. Experience. Weighting 25 %
3.. Range of services. Weighting 25 %
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.12.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Other: English only.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 1.3.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: College Secretary, Members of Senior Management Team, Consultants.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Reference to governing body within 14 days of decisions or shortlisting.
VI.4.3)Service from which information about the lodging of appeals may be obtained