Security Tender for UK Border Agency

Security Tender for UK Border Agency

Provision of physical security guarding services for UKBA assets, including buildings, property and personnel.

UK-London: security services

2012/S 212-350888

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office
2 Marsham Street
For the attention of: All contact regarding this exercise must be channelled through Steve Lewis & Michaela Quartermaine in the first instance, see Annex A
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: eEnablers@homeoffice.gsi.gov.uk

Further information can be obtained from: Government Procurement Service, Procurement Centre of Excellence
Procurement Centre of Excellence Room 2Y92 Concept House Cardiff Road
For the attention of: Michaela Quartermaine
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: michaela.quartermaine@gps.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Government Procurement Service Procurement Centre of Excellence
Procurement Centre of Excellence Room 2Y92 Concept House Cardiff Road
For the attention of: Michaela Quartermaine
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: eEnablers@homeoffice.gsi.gov.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of physical security guarding services for UKBA assets, including buildings, property and personnel.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Multiple sites throughout England and Wales and Scotland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The UK Border Agency has a mandatory requirement to ensure its staff and assets are protected in accordance with Cabinet office policy (as prescribed in the security policy framework (SPF) document) and to provide an annual assurance statement to the Home office departmental security unit (DSU) that the UKBA is compliant with the policy; the security guarding service provides a critical part of the security strategy applied in protecting UKBA assets and complying with the SPF.
The Authority requires provision of security guarding and associated services (such as key holding and out of hours emergency response) at approximately 40 of its sites situated across England and Wales, within the United Kingdom. There is one site in Northern Ireland, and two in Scotland.
The Authority reserves the right to vary the locations where services are provided, as sites are included and removed as part of its operating procedures).
II.1.6)Common procurement vocabulary (CPV)

79710000, 79713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Refer to ITT document.
Estimated value excluding VAT: 10 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority reserves to right to extend the initial 36 month term for a further period up to 24 months.
Provisional timetable for recourse to these options:
in months: 32 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of physical security guarding services for UKBA (including border force) assets, including buildings, property and personnel – Scotland

1)Short description

The Contractor will be responsible for providing the Third party security guarding services throughout the premises as follows:
Static security service:
The Contractor will supply staff to perform the duties of static security officers in the quantities, stipulated together with the working time stipulated at the premises described within the ITT.
The requirement is to provide static security officers, who may either be required to work in premises where no Authority security personnel are present or be required to supplement Authority security personnel.
Key holding and emergency response service:
The Contractor will supply staff to respond to intruder alarm activations and other emergency situations, on an ad hoc and as instructed basis, as set out within the ITT.
Emergency response service:
Additional emergency resource service.
Where unstaffed premises are subject to temporarily increased risk, the Authority may require mobile security patrols or Static Security Services to supplement electronic security systems. The Contractor will supply staff to respond to such requests, on an ad hoc and as instructed basis, as set out within the ITT.
2)Common procurement vocabulary (CPV)

79710000, 79713000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of physical security guarding services for UKBA (including border force) assets, including buildings, property and personnel – North of England (Upwards from the Midlands) and Wales

1)Short description

The Contractor will be responsible for providing the Third party security guarding services throughout the premises as follows:
Static security service:
The Contractor will supply staff to perform the duties of static security officers in the quantities, stipulated together with the working time stipulated at the premises described within the ITT.
The requirement is to provide static security officers, who may either be required to work in premises where no Authority security personnel are present or be required to supplement Authority security personnel.
Key holding and emergency response service:
The Contractor will supply staff to respond to intruder alarm activations and other emergency situations, on an ad hoc and as instructed basis, as set out within the ITT.
Emergency response service:
Additional emergency resource service.
Where unstaffed premises are subject to temporarily increased risk, the Authority may require mobile security patrols or Static Security Services to supplement electronic security systems. The Contractor will supply staff to respond to such requests, on an ad hoc and as instructed basis, as set out within the ITT.
2)Common procurement vocabulary (CPV)

79710000, 79713000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Provision of physical security guarding services for UKBA (including border force) assets, including buildings, property and personnel – South of Midlands

1)Short description

The Contractor will be responsible for providing the Third party security guarding services throughout the premises as follows:
Static security service:
The Contractor will supply staff to perform the duties of static security officers in the quantities, stipulated together with the working time stipulated at the premises described within the ITT.
The requirement is to provide static security officers, who may either be required to work in premises where no Authority security personnel are present or be required to supplement Authority security personnel.
Key holding and emergency response service:
The Contractor will supply staff to respond to intruder alarm activations and other emergency situations, on an ad hoc and as instructed basis, as set out within the ITT.
Emergency response service:
Additional emergency resource Service.
Where unstaffed premises are subject to temporarily increased risk, the Authority may require mobile security patrols or Static Security Services to supplement electronic security systems. The Contractor will supply staff to respond to such requests, on an ad hoc and as instructed basis, as set out within the ITT.
2)Common procurement vocabulary (CPV)

79710000, 79713000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be needed Legal form in case of group bidders: no special form is required but each supplier would be required to become jointly and severally responsible for the contract before acceptance. A performance bond and/or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made 30 days in arrears in accordance with the terms and conditions.
Tenders to be priced in sterling, payment will be made on delivery and in sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In some circumstances the Authority is required by law to exclude a tenderer from participating further in procurement. If a tenderer cannot answer ‘no’ to every question in this section it is very unlikely that tenderer’s tender will be progressed, and the tenderer should contact the procurement representative detailed above for advice before completing this form.
Has your organisation or any directors or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
(a) Conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA
(b) Corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; where the offence relates to active corruption
(c) The offence of bribery, where the offence relates to active corruption
(d) Bribery within the meaning of section 1 or 6 of the Bribery Act 2010
(e) Fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:
(i) The offence of cheating the revenue;
(ii) The offence of conspiracy to defraud;
(iii) Fraud or theft within the meaning of the Theft Act 1968, The Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978
(iv) Fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) Fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) An offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993; or
(vii) Destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) Fraud within the meaning of section 2,3 or 4 of the Fraud Act 2006; or
(ix) Making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006
(f) Money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(g) An offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996; or
(h) An offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(i) Any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from bankers;
(b) The submission of the firm’s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) A statement of the firm’s overall turnover and its turnover in respect of the goods to which the contract relates for the previous three financial years The last three years audited accounts will be made available to the Authority if required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any tenderer must be approved by the Security Industry Authority or equivalent.
Tenderers must provide evidence of previous expertise and experience relevant to the contract. Contact details to be provided if the Authority wishes to pursue references. Full CV’s of key personnel must be included.
Further evaluation criteria is contained within the ITT document.
Minimum level(s) of standards possibly required:
Any tenderer must be approved by the Security Industry Authority or equivalent.
Tenderers must provide evidence of previous expertise and experience relevant to the contract. Contact details to be provided if the Authority wishes to pursue references. Full CV’s of key personnel must be included.
A statement of the firm’s overall turnover and its turnover in respect of the goods and services to which the contract relates for the previous 3 financial years The last 3 years audited accounts will be made available to the Authority if required;
A statement of the tenderers cash flow forecast for the current year.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Authority reserves the right to run an electronic auction (reverse auction).
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UKBA – 06 215 / 132
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.12.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Security Guarding Services are Part B (Residual Services), under the Public Contracts Regulations 2006 which means that most elements of the OJEU process, including the statutory timescales and ten day standstill period, may not apply to this tendering exercise. However, the Authority will operate this exercise in the spirit of OJEU; hence it is a voluntary Open procedure. The services required under this contract are offered as three lots, as indicated below.
Lot 1 sites in Scotland.
Lot 2 sites in North of England (upwards of the Midlands) and Wales.
Lot 3 sites South of England.
The estimated contract value as at Section II 2.1 is based on a contract duration of 5 years and so includes the 2 potential annual extensions after the initial 3 year term.
The contract duration specified within Section II.3 is based on the initial 3 year term as well as the 2 potential annual extensions.
The Authority uses an eSourcing toolkit to enable its sourcing activities to be conducted over the Internet. Any organisation intending to submit an expression of interest must be registered as a supplier with the Home Office eSourcing Portal. To register, visit the Portal’s Login Page at: https://sourcing.homeoffice.gov.uk and complete the online registration form by clicking on the “Register Supplier Organisation” link in the top right-hand corner of the page. The entire process should take no more than 10 minutes and need only be completed once. Passwords are issued via e-mail, normally within 1 working day. Please contact the eSourcing Help Desk for support in completing the online registration process; call +44 1633811600 or e-mail: eEnablers@homeoffice.gsi.gov.uk.

Please note the deadline for receipt of tenders is 17:00:00. Monday 31.12.2012.
Once registered, organisations intending to submit an expression of interest must send an e-mail to eEnablers@homeoffice.gsi.gov.uk The e-mail should be entitled provision of Security guarding services and contain the following details: your organisation’s name; your contact’s e-mail address; your contact’s name and your contact’s telephone number.

The Authority reserves the right to run an Electronic Auction (reverse auction) via its eSourcing toolkit.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.11.2012