Security Tender Northern Ireland

NICS Security and Ancillary Office Support Services. Department of Finance and Personnel Northern Ireland.

UK-Belfast: internal office mail and messenger services

2012/S 213-352385

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Carolyne McArdle
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 2890816106
E-mail: carolyne.mcardle@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

P_9114 NICS Security and Ancillary Office Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Premises throughout Northern Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

64122000, 79711000, 79715000, 79713000, 79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Northern Ireland Civil Service, it Agencies and Non Departmental Public Bodies requires a competent Contractor or Contractors to provide the services listed below to over 200 buildings.
— Security Guarding,
— Locking/Unlocking,
— Key holding/Alarm Response,
— CCTV,
— Front Desk/Reception,
— Messenger/Post duties,
— Ad-Hoc/Emergency and Contingency Security Services.
The Contract will be divided into three Lots. Whilst Security Services are a Part B Services under the Public Contracts Regulations 2006 (as amended), there is a requirement for Internal Mail and messenger services for the Department for Social Development (DSD). Due to the value of these ancillary services under the DSD Lot (LOT 3), this will be treated as a Part A Service.
The services are required throughout Northern Ireland. Buildings may be added or removed for named Departments at any time during the life of the Contract.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: LOT 1

1)Short description

The Northern Ireland Civil Service (NICS), its Agencies and Non-Departmental Public Bodies, requires the Services of a competent Contractor/s to provide quality Security Guarding and Ancillary Office Support Services throughout the Government Estate. Departments included in Lot 1.
Department of Agriculture and Rural Development.
Department of Finance and Personnel.
Department of Health, Social Services and Public Safety.
Office of the First Minister and Deputy First Minister.
Northern Ireland Assembly.
Department of Justice Bodies.
Police Ombudsman.
Northern Ireland Policing Board.
Northern Ireland Prison Service.
Northern Ireland Office.
Agri-Foods and Bioscience Industry.
Invest NI.
Department of Enterprise, Trade and Investment.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

A summary of the Scope of the Services required are:
— Security Guarding and associated duties,
— Locking/Unlocking,
— Key holding/Alarm Response,
— CCTV,
— Supporting the Client’s Emergency and Contingency Plans,
— Ancillary Office Support Services.
Estimated value excluding VAT: 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 2 Lot title: Lot 2

1)Short description

The Northern Ireland Civil Service (NICS), its Agencies and Non-Departmental Public Bodies, requires the Services of a competent Contractor/s to provide quality Security Guarding and Ancillary Office Support Services throughout the Government Estate. Departments included in Lot 2.
Department of Culture, Arts and Leisure.
Department of Education.
Department of the Environment.
Department for Regional Development.
Public Prosecution Service.
Northern Ireland Audit Office.
Northern Ireland Tourist Board.
Electoral Office.
Department for Employment and Learning.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 – Department for Social Development

1)Short description

The Department for Social Development requires the Services of a competent Contractor/s to provide quality Security Guarding and Ancillary Office Support Services throughout the Government Estate. The Services required under this Lot are predominantly Messenger services which are under Service Category 5. This Contract Award Notice applies to this Lot.

2)Common procurement vocabulary (CPV)

64122000, 79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: 1. Candidates must have a minimum financial turnover of 3 750 000 GBP to be eligible to tender for this Contract. If successful at the PQQ stage, a contract award will only be made where Candidates have a minimum turnover of 1.5 times the value of the Lots they are tendering for. For example: If tendering for Lot 1 only, Tenderers must have a minimum annual financial turnover of 4 500 000 GBP; To be eligible for Lot 2 only, Tenderers must have a minimum annual financial turnover of 3 750 000 GBP; To tender for Lot 3 only, Tenderers must have a minimum annual financial turnover of 9 000 000 GBP; to tender for Lot 1 and 2, tenderers must have a minimum annual financial turnover of 8 250 000 GBP and if tenderers wish to be considered for Lots 1 and 2 and 3 they must have a minimum annual turnover of 17 250 000 GBP etc.
2. Candidates must hold a minimum of:
10 000 000 GBP Employers Liability Insurance.
1 000 000 GBP Public Liability Insurance.
5 000 000 GBP Efficacy Insurance.
100 000 GBP Wrongful Arrest Insurance and.
150 000 GBP Loss of Keys Insurance which should also include cover for consequential loss.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
1. Candidates must hold ISO 9001:2008 or equivalent external accreditation.
2. Candidates (or their sub-Contractor/s if you intend to sub-contract the Security Services under the Contract) must be a member of the SIA Voluntary Approved Contractors Scheme (ACS) at the time of submitting your response to this PQQ. Candidates must upload verification of valid membership as an attachment.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P_9114

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2012 – 14:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2012 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.12.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 8.3.2013 – 15:00
Place:

CPD utilise an electonic tendering system hosted by Bravo Solutions. Tenders cannot be accessed until after the tender closing date and time.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Contract will be in place for 5 years. 3 years with two further annual options to extend.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Participating bodies.
Department of Agriculture and Rural Development (DARD).
Department for Regional Development (DRD) Core.
Department for Social Development (DSD).
Department of Culture, Arts and leisure (DCAL).
Department of Education (DE).
Department of Employment and Learning (DEL).
Department of Enterprise, Trade and Investment (DETI).
Department of Finance and Personnel (DFP).
Department of Health, Social Services and Public Safety (DHSSPS).
Department of Justice (DOJ).
Department of the Environment (DOE).
Department of Regional Development (DRD).
Agricultural Food and Biosciences Institute (AFBI).
The Compensation Agency.
Charities Commission For Northern Ireland (CCNI).
Child Maintenance Enforcement Division (CMED).
Driver and Vehicle Agency Northern Ireland.
Electoral Office for Northern Ireland (EONI).
Forensic Science NI (FSNI).
Health & Safety Executive For Northern Ireland.
Invest Northern Ireland (InvestNI Head Quarters Bedford Street PFI Contract not included within scope of this Contract).
Labour Relations Agency (LRA).
Land and Property Service (LPS).
Libraries Northern Ireland.
ILEX Urban Regeneration Company Limited.
Northern Ireland Office (NIO.
Northern Ireland Audit office (NIAO).
Northern Ireland Assembly.
Northern Ireland Environmental Agency (NIEA).
Northern Ireland Prison Service (NIPS).
Northern Ireland Policing Board (NIPB).
Northern Ireland Tourist Board (NITB).
North South Ministerial Council.
Northern Ireland Social Security Agency (NISSA).
Office of the First Minister and Deputy First Minister (OFMDFM).
Police Rehabilitation and Retraining Trust (PRRT).
Planning Service.
Planning Appeals Commission.
Office of the Police Ombudsman.
Probation Board for Northern Ireland.
Public Prosecution Service.
Public Record Office for Northern Ireland (PRONI).
Road Service.
Rivers Agency.
Sports NI.
Strategic Investment Board (SIB).
Waterways Ireland.
Youth Justice Agency.
During the lifetime of the contract other buildings within the Northern Ireland Civil Service, Agencies and Non Departmental Public Bodies which require a Security Guarding Services may be added to this contract.Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.10.2012