Security and Traffic Management and Enforcement Services Tender

Security and Traffic Management and Enforcement Services Tender

South Devon Healthcare NHS Foundation Trust and Torbay and Southern Devon Health and Care NHS Trust require effective and professional security and traffic management services for the personal safety of patients, visitors and staff and the protection of the Trust’s property and that of patients and staff while on Trusts’ premises.

United Kingdom-Torquay: Security services

2014/S 198-350370

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Devon Healthcare NHS Foundation Trust
Procurement Department, Regent House, Regent Close
Contact point(s): Procurement Department
For the attention of: Adam Wilby
TQ2 7AN Torquay
UNITED KINGDOM
Telephone: +44 1803653356
E-mail: adam.wilby@nhs.net

Internet address(es):

General address of the contracting authority: http://www.sdhct.nhs.uk/

Address of the buyer profile: https://tactica-live.advanced365.com/login.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SDH166 — Security and Traffic Management and Enforcement Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: NHS Establishments in South Devon.

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

South Devon Healthcare NHS Foundation Trust and Torbay and Southern Devon Health and Care NHS Trust require effective and professional security and traffic management services for the personal safety of patients, visitors and staff and the protection of the Trust’s property and that of patients and staff while on Trusts’ premises. The contracts on offer are scheduled to commence from the 1.4.2015 and will have an initial term of 5 years with a further 2, 1 year extensions at the discretion of the Trusts.
Please see Quanitity and Scope for further information and section III.2.1 for how to take part in the competition.

II.1.6)Common procurement vocabulary (CPV)

79710000, 98351000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

South Devon Healthcare NHS Foundation Trust and Torbay and Southern Devon Health and Care NHS Trust require effective and professional security and traffic management services for the personal safety of patients, visitors and staff and the protection of the Trust’s property and that of patients and staff while on Trusts’ premises. The contracts on offer are scheduled to commence from the 1.4.2015 and will have an initial term of 5 years with a further two, one year extensions at the discretion of the Trusts.
General background information on the Trusts can be obtained from our websites;
http://www.sdhct.nhs.uk/aboutus/ & http://www.tsdhc.nhs.uk/aboutus/Pages/Default.aspxAt the time of tender both the above organisations remain separate legal entities with some shared and collaborative services between them. However the organisations intend to join together to create a single Integrated Care Organisation and should this transaction go through before or during the term of this contract then the contract(s) shall novate to the new Integrated Care Organisation. Should the organisations not integrate then separate contracts and billing will be required to be maintained with each organisation.
The requirements are set out in Lots and as core and optional services. Bidders can bid for one or multiple Lots and the authority reserves the right to award each Lot separately or to one contractors. Core requirements represent the main requirement for services and as they are broadly carried out at present. Optional services are additional services that the Trusts wish to explore and have the option to take either at award or throughout the term of contract.
Lot 1 Security Services and Traffic Management and Enforcement Service to South Devon Healthcare NHS Premises.
Core Requirement:
The provision of a manned guarding service, including internal and external patrols and CCTV monitoring to Torbay Hospital Premises, issuing identification badges and supporting car park cash collection and enforcement duties.
The provision car park Traffic officer for Torbay Hospital site. This role will be responsible for traffic management including; undertake enforcement on site to the Trusts specification, ensuring parking systems are in good working order and stocks maintained, cash collection from machines to on site cashiers office and supporting security duties when required.
Optional Requirements:
Provision of a vehicle for transportation of officers and equipment around the site and outlying premises.
Firm cost for additional officers for provision of manned guard or mobile security services as and when required to any of the Trusts’ premises.
Lot 2 Torbay and Southern Devon Health and Care NHS Trust Community Establishments Parking Cash Collection and Enforcement Service.
The provision of a car park cash collection and mobile enforcement service to community health establishments based in South Devon where required. The Trusts are currently revising its car parking provision and wishes to explore the provision of a mobile cash collection and enforcement for several of its community sites which may increase/decrease during the term of the contract. The initial service will be to 3 community hospitals involve enforcement visit and include cash collection ticket replenishment from parking meters. There will be an option to expand or contract this service to other Trust sites throughout the contract with successful contractor. The collected cash will require delivery to the onsite cashiers office.
General:
The Trust reserves the right to take or not to take optional or additional security services at the award of the contract or throughout its term as well as increase or decrease the security requirements throughout the term of the contract(s) with the successful Contractor(s).
The successful contractor must hold and maintain a Security Industry Authority (SIA) Licence along with all individual employees deployed on the contract throughout the term of the agreement and abide by the code of practice. The successful contractor must also hold, maintain membership of and abide by the code of practice of the British Parking Association (BPA).
It is highly likely that Transfer undertaking and Protection of Employment (TUPE) will apply to the current contractors’ staff and while the Trusts will pass on entitlement information provided from the incumbent contractors it will be a requirement the incumbent and successful contractor(s) indemnify the Trusts’ with regards to the relevant obligations under such provisions.
Innovation and alternative proposals:
The Trusts are open to innovative proposals where they reduce costs to the Trusts and/or significantly improve safety. However the Trusts reserve the right to reject such proposals if in the opinion of the Trusts these are not cost effective, require disproportionate increased administrative burden on the Trusts or negatively impact requirements.
Although the Trust has indicated it is following the Restricted procedure the Services within scope of this notice are Part B Residual Services and while the Trust will follow a process similar to the Restricted Procedure (that is having a separate qualification stage and tender stage) it does not intend to be bound by the regulations specific to it. The notice is purely a form of advertising to ensure the Trusts receive competitive proposals and to abide by the broader treaty principles for part B services.

II.2.2)Information about options

Options: yes
Description of these options: As detailed in Total Quantity and Scope section II.2.1.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 Security Services and Traffic Management and Enforcement Service to South Devon Healthcare NHS Premises

1)Short description

Security Services and Traffic Management and Enforcement Service to South Devon Healthcare NHS Premises.

2)Common procurement vocabulary (CPV)

79710000, 98351000

3)Quantity or scope

As set out Total Quantity or Scope II.2.1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Torbay and Southern Devon Health and Care NHS Trust Community Establishments Parking Cash Collection and Enforcement Service.

1)Short description

As set out in Total Quantity and Scope section II.2.1.

2)Common procurement vocabulary (CPV)

98351000

3)Quantity or scope

As set out in Total Quantity and Scope section II.2.1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the PQQ and invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see Total Quantity and Scope section II.2.1 above.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:

1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trusts eSourcing system TACTICA — which is accessed at https://tactica-live.advanced365.com — please make sure that you are registered to avoid any future delays.

2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.

In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.

The Trust will also be utilising the supplier information database (SID4Gov) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Gov as follows:

a) candidates should register on SID4Gov at https://sid4gov.cabinetoffice.gov.uk/ by clicking on the ‘Register for sid4gov’ option listed under ‘Join Us’.

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on SID4Gov must confirm that information is up to date; i) candidates should ensure all relevant sections of their SID4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to SID4Gov is unavailable, please contact SID4Gov Support Centre on +44 8452992994.
Please note all responses to OJEU should be made through TACTICA eSOURCING System — registration is required on SID4GOV to update or provide company profiles only.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Licenced Officers under the SIA Security Industry Authority in the UK.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the Pre Qualification Questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SDH166

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.10.2014