Select List Replacement Windows Royston Meadstead

Select List Replacement Windows Royston Meadstead

Barnsley Metropolitan Borough Council.

Contract Ref
ED 2400
Royston Meadstead, Replacement Windows – Replace timber windows with UPVC and replace timber doors with aluminium
BARNSLEY METROPOLITAN BOROUGH COUNCIL FINANCE AND PROPERTY SELECT TENDER LIST Project: Royston Meadstead, Replacement Windows Ref.: ED 2400 Estimated value: £64,000.00 Contract Start: 23 July 2012 Contract Completion: 31 August 2012 Description of Works: Replace timber windows with UPVC and replace timber doors with aluminium NOTE: This scheme will be tendered electronically through the SCMS System. Applicants must register their company at https://scms.alito.co.uk. Applicants will then need to register their interest against this procurement exercise. To pre-qualify for this project, Applicants will also need to submit information/relevant details requested under the “Request for Information Link”. (The “Request for Information Link” sits under the advertisement notice on the SCMS System under the heading of What Next? and should be responded to via the system). The above information/relevant details include: •Contact details for three relevant technical references. These references must relate to similar projects carried out in the last five years, and be provided by the contract administrator for that particular project, and must include that person’s telephone, email and fax details. Please note referees will be given a deadline by the Council to provide a reference, but it will be the contractor/supplier responsibility to liaise to ensure this reference is provided by the deadline date. It is mandatory that we receive two out of the three references specified to enable your submission to be evaluated. •Applicants should also note that compliance/accreditation with a SSIP (Safety Schemes In Procurement) constituent body, or equivalent is mandatory for all projects involving contractors/suppliers working on Council’s premises and/or contractors working on the Council’s behalf. Applicants are required to provide evidence of SSIP or equivalent compliance/accreditation, for this type of work and competency level(s) for the following categories: -Principal Contractor Evidence of current CHAS compliance in any of the above categories is sufficient to demonstrate competency. If applicants cannot provide evidence of their competency in the categories stated above, they must provide details and evidence of their ability/technical competence, experience and track record by submitting project information/construction Phase H&S Plans/client contact information and the like as evidence where such roles have been undertaken. •A copy of the most recent unabbreviated financial accounts for your company and the ultimate parent company that covers the last two years of trading or for the period available if trading for less than two years. The financial accounts provided for assessment should be no more than nine months older than the bidder’s latest accounting year end date (in line with Companies House accounts filing requirements) Please Note: Parent Company Accounts will be subject to the same checks as those applied to the bidder. Where concerns are identified around the financial standing of the parent company the interdependencies between the bidder and the parent will be considered and this may impact on the outcome of the financial assessment. Where suitable financial accounts are not available (e.g. for a new company), please provide as much of the following information as possible: • Interim and/or draft accounts; • Bankers statements and references; • Accountants references; • Management accounts; • Financial projections, including cash flow forecasts; •Applicants are to provide a list of projects completed within the last five years (from the date of this advert) to demonstrate their experience in carrying out works of similar projects. This must include, as a minimum, completion date, value, description of the works, contract period, form of contract and client contact details. Applicants not providing any of the above requested information will not proceed any further. Method of Selection: The information provided shall be evaluated and scored. The highest scoring organisations shall be ranked in order and form the select list to be invited to tender. The select list will generally range from between 4 and 7 organisations, which could be extended in order to ensure adequate competition. NOTE: Sections 3 and 4 will be scored initially to produce a scored ranked list. A maximum number of seven applicants will then be assessed against the PASS/FAIL criteria in Sections 1 and 2. If any bidder FAILS, the list may be extended accordingly. The information shall be scored as follows: 1. Relevant SSIP Accreditation and competency levels; this is a pass/fail question Explanation of the SSIP Assessment Process •PASS – Registration and provide evidence of attaining the correct competence level •FAIL – No registration or evidence provided 2.Sound Financial standing/achieving minimum threshold, this is a pass/fail question Explanation of the Financial Assessment Process The aim of the financial assessment process is to allow the Authority to make a risk-based judgement on the ability of the bidder to support a contract from a financial perspective. The assessment process will focus on: •Analysis of significant items in the accounts including turnover and trading results and their trends, cash movements, balance sheet strengths and weaknesses and any financial ‘warning signals’. •Financial ratio analysis – including liquidity, gearing, solvency and profitability. •Credit reference checks will be obtained for each bidder (and, where applicable, ultimate parent company). •Press/Media Research – to allow the Authority to identify and understand any key areas of risk that may have recently emerged affecting the bidder. Consideration of each of the above will be used to help inform judgement on the level of financial risk associated with the bidder (and parents if applicable). Based on the results of the above the Financial Appraiser will award the bidder with a ‘Pass’ or ‘Fail’ score. •PASS – Indicates no significant concerns over the financial capacity of the bidder to support the contract. •FAIL – Indicates significant concerns over the financial capacity of the bidder to support the contract. NOTE: Prior to a ‘fail’ being issued the Council’s Financial Appraiser will take reasonable steps to contact the Bidder in order to discuss the reasons behind the ‘fail’ rating and, if necessary, seek further clarification on the organisation’s current financial status. If further guidance is required on the financial assessment undertaken by Barnsley MBC prior to completing the Pre-Qualification Questions, please raise a dialogue via the SCMS system https://scms.alito.co.uk and you will be contacted by the appropriate person to talk you through the process. 3.Average of the best two technical references 20 Technical references shall be scored out of a maximum of 20 (the average of the best two references received) as follows: •Performance History 10 [12 questions each out of a maximum score of 10 and totalling 120. The total score is divided by 12 – This is scored by referee] •Client Satisfaction 10 [6 questions each out of a maximum of 10 and totalling 60. The total score is divided by 6 – This is scored by the referee] [Client scoring guide: 0 is unacceptable; 1-3 Poor; 4-6 satisfactory; 7-10 good to excellent; a sample copy of the reference and scoring guide can be supplied upon request] 4.Experience in the area of work 10 The list of projects provided to demonstrate experience in this area will be scored as follows: Score Score Standards Specification 10 Excellent – Have demonstrated experience of completing 5 or above similar nature 5 Average – Have demonstrated experience of completing between 1 to 4 similar nature 0 Unacceptable – Have demonstrated no experience of completing similar nature [Projects of a similar nature must match the project details described in the advert in all respects including nature/characteristics, duration and value.] K TEMPLE HEAD OF DESIGN AND PROCUREMENT NPS BARNSLEY LTD PO BOX 634 BARNSLEY SOUTH YORKSHIRE S70 9GG FAO. DAVID HOWES – TELEPHONE 01226 774374 DESIGN AND PROCUREMENT HELPDESK (SCMS QUERIES OR TO REQUEST A SUPPLIER GUIDE) – TELEPHONE: 01226 774341 to be received by: 27 April 2012 CONTRACTORS/SUPPLIERS – Find business opportunities with the Council’s Finance and Property Directorate by registering (for free) at https://scms.alito.co.uk
Extension Terms
Response Required By
Fri 27 April 2012 at 12:00
Nature of Contract
Project
Contract Start Date
Mon 23 July 2012
Contract End Date
Contract Duration (months)
1

For further information please contact:

Contact
Karen Headen (Barnsley Metropolitan Borough Council)
Phone
01226-774395
Address
Town Hall BARNSLEY South Yorkshire