Self Drive Vehicle Hire Tender - South West England

Self Drive Vehicle Hire Tender – South West England

This opportunity is for the hire of cars and passenger vehicles (up to 9 seat MPVs) and light commercial vehicles (up to 3 500 kgs gross vehicle weight).

United Kingdom-Exeter: Motor vehicles

2019/S 125-305965

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
United Kingdom
Contact person: Mr Rob Gilbert
Telephone: +44 1392383000
E-mail: rob.gilbert@devon.gov.uk
NUTS code: UKK43Internet address(es):Main address: http://www.devon.gov.ukAddress of the buyer profile: https://www.supplyingthesouthwest.org.uk

I.1)Name and addresses

East Devon District Council
Sidmouth
United Kingdom
E-mail: csc@eastdevon.gov.uk
NUTS code: UKK43Internet address(es):Main address: https://eastdevon.gov.uk/

I.1)Name and addresses

Mid Devon District Council
Tiverton
United Kingdom
E-mail: procurementoffice@middevon.gov.uk
NUTS code: UKK43Internet address(es):Main address: https://www.middevon.gov.uk/

I.1)Name and addresses

North Devon District Council
Barnstaple
United Kingdom
E-mail: supplyingndc@northdevon.gov.uk
NUTS code: UKK43Internet address(es):Main address: http://www.northdevon.gov.uk/

I.1)Name and addresses

West Devon Borough Council
Tavistock
United Kingdom
E-mail: procurement@teignbridge.gov.uk
NUTS code: UKK43Internet address(es):Main address: https://www.westdevon.gov.uk/

I.1)Name and addresses

South Hams District Council
Totnes
United Kingdom
E-mail: procurement@teignbridge.gov.uk
NUTS code: UKK43Internet address(es):Main address: http://www.southhams.gov.uk/

I.1)Name and addresses

Teignbridge District Council
Newton Abbot
United Kingdom
E-mail: procurement@teignbridge.gov.uk
NUTS code: UKK43Internet address(es):Main address: https://www.teignbridge.gov.uk/

I.1)Name and addresses

Exeter City Council
Exeter
United Kingdom
E-mail: eccprocurement@exeter.gov.uk
NUTS code: UKK43Internet address(es):Main address: https://exeter.gov.uk/

I.1)Name and addresses

Torridge District Council
Bideford
United Kingdom
E-mail: procurement@torridge.gov.uk
NUTS code: UKK43Internet address(es):Main address: http://www.torridge.gov.uk

I.1)Name and addresses

Dartmoor National Park Authority
Bovey Tracey
United Kingdom
E-mail: dhealy@dartmoor.gov.uk
NUTS code: UKK43Internet address(es):Main address: http://www.dartmoor.gov.uk/

I.1)Name and addresses

Devon and Cornwall Police Authority
Exeter
United Kingdom
E-mail: procurement.department@devonandcornwall.pnn.police.uk
NUTS code: UKK3Internet address(es):Main address: https://www.devon-cornwall.police.uk/

I.1)Name and addresses

Exmoor National Park Authority
Dulverton
United Kingdom
E-mail: info@exmoor-nationalpark.gov.uk
NUTS code: UKK43Internet address(es):Main address: http://www.exmoor-nationalpark.gov.uk

I.1)Name and addresses

Devon and Somerset Fire and Rescue Service
Exeter
United Kingdom
E-mail: procurement@dsfire.gov.uk
NUTS code: UKK4Internet address(es):Main address: https://www.dsfire.gov.uk

I.1)Name and addresses

University of Exeter
Exeter
United Kingdom
E-mail: procurement@exeter.ac.uk
NUTS code: UKK4Internet address(es):Main address: http://www.exeter.ac.uk/

I.1)Name and addresses

Torbay Council
Torquay
United Kingdom
E-mail: procurement.team@torbay.gov.uk
NUTS code: UKK42Internet address(es):Main address: https://www.torbay.gov.uk/

I.1)Name and addresses

Plymouth City Council
Plymouth
United Kingdom
E-mail: procurement@plymouth.gov.uk
NUTS code: UKK41Internet address(es):Main address: https://www.plymouth.gov.uk/

I.1)Name and addresses

Cornwall Council
Truro
United Kingdom
E-mail: procurement.team@cornwall.gov.uk
NUTS code: UKK3Internet address(es):Main address: https://www.cornwall.gov.uk/

I.1)Name and addresses

Met Office
Exeter
United Kingdom
E-mail: procurement@metoffice.gov.uk
NUTS code: UKK4Internet address(es):Main address: https://www.metoffice.gov.uk/

I.1)Name and addresses

South Western Ambulance Service NHS Foundation Trust
Exeter
United Kingdom
E-mail: procurement@swast.nhs.uk
NUTS code: UKK4Internet address(es):Main address: https://www.swast.nhs.uk/

I.1)Name and addresses

University of Plymouth
Plymouth
United Kingdom
E-mail: procurement@plymouth.ac.uk
NUTS code: UKK41Internet address(es):Main address: https://www.plymouth.ac.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CP1784-19 Self Drive Vehicle Hire

Reference number: DN415331

II.1.2)Main CPV code

34100000 – PA01

II.1.3)Type of contract

Services

II.1.4)Short description:

This opportunity is for the hire of cars and passenger vehicles (up to 9 seat MPVs) and light commercial vehicles (up to 3 500 kgs gross vehicle weight) along with the option to provide 4×4 and electric cars on a short to medium term hire basis to supplement Devon County Council’s own vehicle fleet.

Devon County Council intends to appoint a single primary contractor from whom all hires will be initially requested and secondary contractor to undertake those hires that the primary contractor cannot fulfil.

The contract is for a period of 5 years commencing in October 2019 and expiring in September 2024.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK43

II.2.4)Description of the procurement:

The contract is for a period of 5 years commencing in October 2019 and expiring in September 2024.

The contract will be the principal means of service provision for DCC to meet its hire vehicle needs. It is envisaged that East Devon District Council and Dartmoor National Park Authority will use this arrangement as a route to hire vehicles. The position of the other member organisations within the Devon and Cornwall Procurement Partnership is reserved for the use of the arrangement however currently there is no commitment from these organisations as to their use of the arrangement.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

This contract is the renewal of the existing vehicle hire contract for Devon County Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 01/08/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

See invitation to tender.

VI.4)Procedures for review

VI.4.1)Review body

Devon County Council
Exeter
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/06/2019