Sell2Wales Procurement Portal

Tender for Sell2Wales Procurement Portal

The Welsh Government is seeking to Purchase and develop a New Sell2Wales application based on a commercial off the shelf product.

UK-Pontypridd: procurement software package

2012/S 77-127087

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Welsh Ministers
The Welsh Goverment, QED Building, Main Avenue, Treforest Industrial Estate
CF37 5YR Pontypridd

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: See VI.3

Tenders or requests to participate must be sent to: See VI.3

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Economic and financial affairs
General public services
Housing and community amenities
Public order and safety
Recreation, culture and religion
Social protection
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Sell2Wales Procurement Portal.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Welsh Government is seeking to Purchase and develop a New Sell2Wales application based on a commercial off the shelf product.
The current Sell2Wales (S2W) & Buy4Wales (B4W) procurement portal websites have been in operation since 2003 and have been extremely successful in advertising upcoming public sector contracts to a database of suppliers and in allowing the buying organisation to submit OJEU notices.
Key to delivery of the new service will be a portal that:
Make public sector procurement opportunities, within Wales, freely available online, via the internet.
Suppliers are matched up to opportunities and receive email notifications automatically.
Provide the ability for public sector buyers to promote and market their own procurement plans.
Give public sector buyers the ability to advertise contract notices.
To be able to publish and recieve low value request for quotes and tenders securely through the Future Sell2Wales Procurement Portal.
Provide the ability for suppliers to promote their goods & services to public sector buyers.
Significantly improve procurement management information available to Welsh Government and other public sector bodies registered on the Future Sell2Wales Procurement Portal.
Provide a billingual site in Welsh and English.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: Phone: +44 8003684850/ Fax: +44 2070600480.

Full information in accessing the portal is found in Section VI.3.
The Welsh Government will be hosting a Supplier Briefing day for prospective bidders on the 30.4.2012. This will be held at the Waterton Centre in Bridgend, South Wales and will be a morning event. To register your interest please submit your request via the messaging portal of the PQQ. Please note places are restricted to a maximum of 2 places per organisation.
Community Benefits apply to this contract, further details: further details will be issued in the ITT.

II.1.6)Common procurement vocabulary (CPV)

48490000, 72212490, 79418000, 72000000, 72200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the prequalification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the prequalification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English and Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Authority reserves the right to consider variant bids.
The Contract duration will be 3 years initially and will have an option to extend the duration up to a period of a further 2 years.
— Go to,

— The first person from your organisation to use the platform will be required to register on behalf of the organisation,
— Registration involves accepting a user agreement, and providing basic information about your organisation and about the User performing the registration,
— The user who performs the Registration becomes the super user for the organisation,
— On registering on the platform the super user will select a username and will receive a password,
— The Password will be sent by e-mail to the email address that was specified in the user details section of the registration page,
— In order to log-in to the platform please enter your username and password,
— Note: if you forget your password then visit the homepage and click “Forgot your password?”,
— Registration should only be performed once for each organisation,
— If you think that someone in your organisation may have already registered on this Platform then you must not register again,
— Please contact the person who registered (i.e. the super user) in order to arrange access to the platform,
— Contact the helpdesk immediately if you are unable to contact the super user (for example if they have left your organisation),
— Note: if your organisation is already registered on the platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the platform,
— Tenders must be uploaded to the BravoSolution portal by 2pm.
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’,
— The etender references for this contract are: Project_22607 and PQQ_30340,
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page,
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
Buy4Wales Reference Number: 29876.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.4.2012