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Server Hardware and Storage Replacement Project
IT Hardware

Server Hardware and Storage Replacement Project

Tuesday, 19 May 2015, 11:54

Server Hardware and Storage Replacement Project

This means we will be purchasing a solution and support package in a contract of up to 5 years.

United Kingdom-Peterborough: Network servers

2015/S 094-171334

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: T. Bridle
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
E-mail: tbridle@anglianwater.co.uk

Internet address(es):

General address of the contracting entity: www.anglianwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Server Hardware and Storage Replacement Project PA-2015-0093.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Huntingdon, Cambridgeshire.

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

The Geodesys business unit within Anglian Water is currently reviewing its strategy for the sourcing to replacement an end of life interface (server and storage infrastructure) and building on our current processes and systems, as well as consolidating our support package.
This means we will be purchasing a solution and support package in a contract of up to 5 years.
The project will be delivered over 2 phases:
Phase 1
a)
Server and storage replacement at Site 1.
b)
Server replacement and new storage installed at Site 2 with enough capacity to replicate from storage at Site 1 (old storage will still be receiving replication from Site 3).
Phase 2
a)
Server and storage replacement at Site 3 – potentially adding new blade servers into an existing chassis
b)
Increase storage capacity at Site 2 (if not already in Phase 1)
Installation & Setup: a joint approach followed by Anglian Water & Associates IT staff will be trained and taken through the process.
Common Interface: Currently infrastructure has a number of interfaces operating requiring separate agreements and skills for support. Operational best practice would be to achieve a common interface through this project creating cost efficiencies long term & greater system compatibility.
Whilst replacing the existing equipment any proposed solution the minimum requirements must satisfy the following objectives:
—
Increase performance
—
Increase capacity for virtualisation
—
More cost effective future expansion
—
Move towards a common hardware estate
—
Increase the supportability of infrastructure
—
Increase resilience
Current Environment
The equipment to be replaced is spread across three locations:
datacenter (Site 1) – 2x racks
disaster recovery site (Site 2) – 1x rack
main office (Site 3) – multiple rack availability
There is currently a 10 Mbps point to point link between Site 1 and Site 3 which will be upgraded later in the year. Site 3 and Site 2 are connected by a 10Gbps fibre link.
There is a mix of HP and Dell devices to be replaced. There is currently Dell EqualLogic SAN to SAN replication between the Site 1 and Site 2 and between Site 3 and Site 2.
Blade servers are VMWare hosts and in each chassis we currently have a lower powered server acting as a vCenter server.
Please note that at Site 2 there is only a single rack. As the phases are proposed below there is 19U of rackspace available for any solution.
Storage Targets
Site 1 – usable storage of 12TB
Site 2 – to accommodate replication from both sites, usable storage would need to be 57TB
Site 3 – usable storage of 45TB
A real world performance of 3000 IOPS would be an acceptable increase in performance over our current environment in which we are achieving approximately 1000 IOPs.

II.1.6)Common procurement vocabulary (CPV)

48821000, 48822000, 48823000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Geodesys business unit within Anglian Water is currently reviewing its strategy for the sourcing to replacement an end of life interface (server and storage infrastructure) and building on our current processes and systems, as well as consolidating our support package.
This means we will be purchasing a solution and support package in a contract of up to 5 years.
The project will be delivered over 2 phases:
Phase 1
a)
Server and storage replacement at Site 1.
b)
Server replacement and new storage installed at Site 2 with enough capacity to replicate from storage at Site 1 (old storage will still be receiving replication from Site 3).
Phase 2
a)
Server and storage replacement at Site 3 – potentially adding new blade servers into an existing chassis
b)
Increase storage capacity at Site 2 (if not already in Phase 1)
Installation & Setup: a joint approach followed by Anglian Water & Associates IT staff will be trained and taken through the process.
Common Interface: Currently infrastructure has a number of interfaces operating requiring separate agreements and skills for support. Operational best practice would be to achieve a common interface through this project creating cost efficiencies long term & greater system compatibility.
Whilst replacing the existing equipment any proposed solution the minimum requirements must satisfy the following objectives:
—
Increase performance
—
Increase capacity for virtualisation
—
More cost effective future expansion
—
Move towards a common hardware estate
—
Increase the supportability of infrastructure
—
Increase resilience
Current Environment
The equipment to be replaced is spread across three locations:
datacenter (Site 1) – 2x racks
disaster recovery site (Site 2) – 1x rack
main office (Site 3) – multiple rack availability
There is currently a 10 Mbps point to point link between Site 1 and Site 3 which will be upgraded later in the year. Site 3 and Site 2 are connected by a 10Gbps fibre link.
There is a mix of HP and Dell devices to be replaced. There is currently Dell EqualLogic SAN to SAN replication between the Site 1 and Site 2 and between Site 3 and Site 2.
Blade servers are VMWare hosts and in each chassis we currently have a lower powered server acting as a vCenter server.
Please note that at Site 2 there is only a single rack. As the phases are proposed below there is 19U of rackspace available for any solution.
Storage Targets
Site 1 – usable storage of 12TB
Site 2 – to accommodate replication from both sites, usable storage would need to be 57TB
Site 3 – usable storage of 45TB
A real world performance of 3000 IOPS would be an acceptable increase in performance over our current environment in which we are achieving approximately 1000 IOPs.
Estimated value excluding VAT
Range: between 280 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment nett monthly account.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: The bidding companies MUST propose solutions that meet the minimum functionality stated in II.2.1 herein.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction maybe used at the discretion of Anglian Water.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

PA-2015-0093

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 11.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2015 – 17:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Anglian Water Services
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

Body responsible for mediation procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337

VI.5)Date of dispatch of this notice:

12.5.2015