Server Hosting, Server Storage and Server Backup

Server Hosting, Server Storage and Server Backup

Server, Storage, Backup provision and resilient hosting and associated Wide Area Network connectivity. (a) To provide core server, storage and infrastructure to provide the organisation’s Wintel and Linux requirements. (b) To provide resilient hosting of this infrastructure in Co-Location data centres or as Cloud based service or in a similar manner

UK-Bedford: IT services: consulting, software development, Internet and support

2013/S 058-096032

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bedford Pilgrims Housing Association Ltd
Pilgrims House , Horne Lane
For the attention of: Phil Riley
MK40 1NY Bedford
UNITED KINGDOM
E-mail: bpha@sector-procurement.co.uk

Internet address(es):

General address of the contracting authority: www.bpha.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Server, Storage, Backup provision and resilient hosting and associated Wide Area Network connectivity.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Bedford UK.
NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

(a) To provide core server, storage and infrastructure to provide the organisation’s Wintel and Linux requirements. (b) To provide resilient hosting of this infrastructure in Co-Location data centres or as Cloud based service or in a similar manner which will meet requirements to provide and manage secure server, storage and backup infrastructure for delivery to the Authority’s premises. (c) To provide resilient Wide Area Network connectivity to the Authority’s premises in Bedford.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72514100, 72720000, 72910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 500 000,00 and 2 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

iIt is expected that the lead supplier will be responsible for any subcontractors.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: As specified in Pre Qualification Questionnaire (PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
As specified in Pre Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As specified in Pre Qualification Questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Sector/bpha/infrastructure.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

bpha is seeking to replace its in-house server room, with infrastructure either delivered from resilient co-located data centres or within the Cloud. The requirement is to provide the infrastructure to support the organisation’s Wintel and Linux application systems. There is the opportunity to host a limited amounts of equipment on site where this is considered advantageous for response times or resilience; however this should be by exception where there is a genuine need for a piece of infrastructure not be externally hosted. The supplier shall also supply the WAN connectivity between its proposed hosting solution and bpha’s offices. bpha has two principal offices which are linked by bpha’s own fibre circuit. A number of smaller sites use xDSL circuits and there is likely to be an increase in agile working including home and mobile connections. Resilience is of the essence and solutions should provide high availability and minimisation of single points of failure.
It is intended to award a contract for 3 years with two possible 1 year extensions, at the Authority’s request.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see VI.4.2

Body responsible for mediation procedures

(Not applicable in UK)

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Authority (bpha) will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. Applicants will have the 10 days period to take action under the Public Contracts Regulations 2006 (SI 2006 No. 5) . These provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into. These rights are set out in Part 9 of the Public Contracts Regulations 2006 and as amended in 2009 Remedies Directive and further amended in 2011.

VI.5)Date of dispatch of this notice:20.3.2013

Requirement