Server Tender with Storage

Server Tender with Storage

The Supply and Maintenance of Servers and Storage.

UK-Reading: servers

2012/S 93-153682

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Universities Purchasing Consortium
Science & Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Neil Robertson
RG6 6BZ Reading
UNITED KINGDOM
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
Fax: +44 1189357085

Internet address(es):

General address of the contracting authority: www.supc.ac.uk

Electronic access to information: https://in-tendhost.co.uk/supc

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/supc

Further information can be obtained from: Southern Universities Purchasing Consortium
Science & Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Neil Robertson
RG6 6BZ Reading
UNITED KINGDOM
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
Fax: +44 1189357085
Internet address: https://in-tendhost.co.uk/supc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Supply and Maintenance of Servers and Storage.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The supply, support/maintenance and delivery of Intel (or equivalent) based enterprise and industry standard servers, storage/backup solutions and associated management hardware and software.
SUPC is acting as lead organisation on behalf of its members and also for members of the Higher Education Purchasing Consortium for Wales (HEPCW), the London Universities Purchasing Consortium (LUPC), the North West Universities Purchasing Consortium (NWUPC), the North Eastern Universities Purchasing Consortium (NEUPC) and APUC Limited (Advanced Procurement for Universities and Colleges). SUPC is not acting as an agent in the legal sense on behalf of participating organisations.
A full list of the participating Consortia members are available on the Consortia websites: www.supc.ac.uk www.lupc.ac.uk http://neupc.procureweb.ac.uk/ www.nwupc.ac.uk http://hepcw.procureweb.ac.uk/ http://www.apuc-scot.ac.uk

II.1.6)Common procurement vocabulary (CPV)

48820000, 48821000, 48822000, 48825000, 48782000, 30233100, 30233141, 72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

SUPC award and manage framework agreements for the education sector.
This framework will be awarded for an initial period of 3 years with an option to extend by a further year. The existing framework has seen expenditure of GBP160m over a 4 year period. There is however no guaranteed level of expenditure. The competitiveness, level of service offered and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the framework.
Institutions will call off from the framework in a variety of patterns. Such call-offs will be agreed by the institutional Head of Purchasing. Some institutions will purchase from multiple suppliers, whereas others may decide to place the majority of their orders with only one. Insitutions may use a form of further competition to facilitate call-off decisions.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Servers

1)Short description

Supply, support/maintenance and delivery of intel (or equivalent) based enterprise and industry standard servers.
2)Common procurement vocabulary (CPV)

48820000, 48821000, 48822000, 48825000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Storage

1)Short description

Supply, support/maintenance and delivery of intel (or equivalent) based enterprise and industry standard storage/backup solutions and associated management hardware and software.
2)Common procurement vocabulary (CPV)

30233100, 30233141

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each contractor to be jointly and severally bound for the performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will not be used for the award of the framework agreement. Institutions who are calling off from the framework agreement may use an electronic auction if undertaking further competition.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2011/02
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 148-246200 of 4.8.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.6.2012
Payable documents: yes
Price: 120 GBP
Terms and method of payment: You must first Express an Interest online at https://in-tendhost.co.uk/supc and download the relevant documentation.

Cheques made payable to “University of Reading” for the sum of 120 GBP (this payment is inclusive of VAT) must then be sent to the address in Section 1. Upon receipt a VAT invoice will be issued.

IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender is restricted to Original Equipment Manufacturers (OEMs) only and the distribution route to members shall be direct or via nominated re-sellers. OEMs will be required to nominate their proposed resellers as part of the tender process.
SUPC is an operating unit of Southern Universities Management Services, a company limited by guarantee.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 or the Procurement Directive 2004/18. The University advertises contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to its freedom to depart from the rules set out inthe procurement legislation.
The University’s aim is to apply best tendering practice and secure the best valueoutcome for the University.
The whole tender process will be conducted electronically and suppliers will need to register their interest online at https://in-tendhost.co.uk/supc. All Documents will be issued, and will need to be returned, online.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.5.2012