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Servers and Hyperconverged Systems – Invitation to Tender
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Servers and Hyperconverged Systems – Invitation to Tender

Friday, 5 July 2019, 10:07

Servers and Hyperconverged Systems – Invitation to Tender

Lot 1: Servers and Software, Lot 2: Hyperconverged Systems.

United Kingdom-Reading: Information systems and servers

2019/S 126-307756

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
United Kingdom
E-mail: procurement@ecmwf.int
NUTS code: UKJ11
Internet address(es):Main address: https://www.ecmwf.int/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.ecmwf.int/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.ecmwf.int/

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Other activity: Meteorological Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ECMWF/ITT/2019/BOND19 Procurement of Servers and Hyperconverged Systems

Reference number: ECMWF/ITT/2019/BOND19

II.1.2)Main CPV code

48800000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The purpose of this Invitation to Tender (ITT) is for ECMWF to obtain proposals from tenderers for the procurement of Servers and Hyperconverged Systems.

This ITT covers the procurement of 2 lots:

— Lot 1: Servers and Software,

— Lot 2: Hyperconverged Systems.

Tenderers may elect to tender for Lot 1, Lot 2 or for both lots. Where a tender covers both lots, the tenderer must submit separate prices for each lot, but may also indicate a discounted price or percentage reduction for each lot which will apply if ECMWF awards the tenderer a contract for both lots. For the avoidance of doubt, ECMWF shall be permitted to award a contract for one or for both Lots on the basis of the tenders submitted.

This ITT covers an initial purchase of servers and hyperconverged systems and thereafter allows ECMWF to make additional purchases for a period of three (3) years from the date of contract signature. This period may be extended annually by ECMWF for up to a further two (2) years.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

General Purpose Servers and Software

Lot No: 1

II.2.2)Additional CPV code(s)

48800000

II.2.3)Place of performance

NUTS code: IT

II.2.4)Description of the procurement:

See ITT documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tenderer’s financial and corporate credentials and track record / Weighting: 20
Quality criterion – Name: Management and implementation / Weighting: 15
Quality criterion – Name: Service level approach and relationship / Weighting: 15
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

See ITT documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

See ITT documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hyperconverged Systems

Lot No: 2

II.2.2)Additional CPV code(s)

48800000

II.2.3)Place of performance

NUTS code: IT

II.2.4)Description of the procurement:

See ITT documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tenderer’s financial and corporate credentials and track record / Weighting: 20
Quality criterion – Name: Management and implementation / Weighting: 25
Quality criterion – Name: Service level approach and relationship / Weighting: 15
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

See ITT documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

See ITT documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/07/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/07/2019
Local time: 14:00
Place:

Reading, UK.

Information about authorised persons and opening procedure:

Not applicable.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement for the contract will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s invitation to tender documents, which are available on ECMWF’s eProcurement Portal (https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction.

Tenders must be submitted using ECMWF’s eProcurement Portal. Hard copy (paper) submissions will not be accepted. Suppliers must register their organisation on the eProcurement Portal to be able to access the ITT documents and to be able to submit a response to any ITTs.

The eProcurement Portal can be accessed from one of the following links: https://procontract.due-north.com or https://procurement.ecmwf.int (the latter redirects to the ProContract opportunities page).

VI.4)Procedures for review

VI.4.1)Review body

European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
United KingdomInternet address: https://www.ecmwf.int/en/about/suppliers
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
United KingdomInternet address: https://www.ecmwf.int/en/about/suppliers

VI.5)Date of dispatch of this notice:

28/06/2019