Service and Repair of Access Control Systems and Automatic Doors

1. Carry out routine service and repair of Salto access control doors, maintain the system and new Salto installations. 2. Carry out routine service and repair of all automatic doors and install new automatic doors as required.UK-London: Repair and maintenance services

2013/S 100-171607

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Roehampton
Mount Clare, Minstead Gardens
Contact point(s): https://in-tendhost.co.uk/universityofroehampton/aspx/Home
For the attention of: Alina Ber
SW15 4EE London
UNITED KINGDOM
E-mail: a.ber@roehampton.ac.uk

Internet address(es):

General address of the contracting authority: http://www.roehampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Service and Repair of Access Control Systems and Automatic Doors.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London SW15.
NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Roehampton has a requirement for a service partner to:
1. Carry out routine service and repair of Salto access control doors, maintain the system and new Salto installations.
2. Carry out routine service and repair of all automatic doors and install new automatic doors as required.
In the event of equipment malfunction between routine service visits, the service partner contractor will be required to attend site and effect repairs within 24 hours after receiving notification from the University. This emergency response is required for all days of the year, including weekends and public holidays. The successful company will be expected to maintain and repair access and exit points for 63 buildings made up of various manufacturers’ doors and various gates and barriers. A breakdown of quantities is as follows;
4 x automatic gates;
4 x vehicle barriers;
15 x automatic doors.
Approximately 1000 Salto access control doors (on-line and off-line).

II.1.6)Common procurement vocabulary (CPV)

50000000, 50710000, 42961100

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per Pre-qualification questionnaire (PQQ) and tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
Minimum level(s) of standards possibly required: As per PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
Minimum level(s) of standards possibly required:
As per PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As per PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AB/004

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2013 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2013 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In order to express an interest, participants must register on the University’s eTendering portal: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.5.2013