Service Provider for Southern Africa Regional HIV Prevention Evidence Programme
This programme aims to strengthen evidence-based HIV prevention programming through establishing ‘good practice’ in using research and routine data for HIV prevention in adolescents, LGBTI and prisoners in the Southern African Region.
UK-East Kilbride: Foreign economic-aid-related services
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Service Provider for Southern Africa Regional HIV Prevention Evidence Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 11: Management consulting services  and related services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This programme aims to strengthen evidence-based HIV prevention programming through establishing ‘good practice’ in using research and routine data for HIV prevention in adolescents, LGBTI and prisoners in the Southern African Region. The programme will develop evidence as a public good to strengthen the HIV and health response. It is expected that the programme will have an impact far beyond the selected vulnerable group (adolescents, LGBTI and prisoners). The main programme element will be a Regional Research and Innovations Fund, which will be established by UK Department for International Development (DFID). The fund will support operational research of innovative efficacious prevention interventions that promise to make a difference for HIV incidence among adolescents, LGBTI or prisoners. The programme will also support capacity building on the use of research findings, which will be done through linking core research institutions to policymaking environments as well as key civil society organisation (through innovative mechanisms such as temporary staff exchanges, and more conventional ones including workshops and study visits). To complement the work with vulnerable groups, the programme will contract civil society organisations to support the human rights of these groups. In addition, the programme will support evaluation work by the World Bank Global HIV Programme.The Service Provider will plan, implement and manage the entire programme, as well as the Research and Innovations Fund, which will, in a competitive manner, allocate funding to high quality and suitable operational research programmes. The Service Provider will also develop and implement the innovative capacity building component of the programme, which aims to establish sustained institutional partnerships between partners in academia, the public sector and civil society. The Service Provider will commission the most suitable civil society organisations to manage the political dialogue/advocacy for rights of vulnerable groups. The Service Provider will also liaise closely with the World Bank Global HIV Programme and align the Bank’s work to the core programme work as much as possible.DFID are looking for a suitable Service Provider with strong skills and expertise in the areas of managing programmes of development cooperation, research of health (ideally HIV) interventions and work experience and knowledge of the Southern African Region.
II.1.6)Common procurement vocabulary (CPV)
75211200, 73200000, 73110000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For the purposes of defining the scope of the contract in the OJEU Notice, the estimated total budget is likely to be around GBP 8,700,000 GBP although this may increased or decreased dependent on final commitments from funding partners.
II.2.2)Information about options
Description of these options: The duration may be extended for a period up to 12 months subject to satisfactory service delivery.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the contract documents. DFID does not provide advance funding, therefore, providers will be required to pre-finance all programme activities, before claiming reimbursement from DFID in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. If a successful economic provider is a consortium, the contracting authority shall require each consortium member to be jointly and severally liable for all obligations under the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the contracting authority’s pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details will be set out in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
Minimum level(s) of standards possibly required: Applicants will require to meet minimum standards of economic and financial standing as set out in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
Information and formalities necessary for evaluating if the requirements are met:
Details will be set out in the pre-qualification questionnaire which will be provided to all applicants who submit a request to participate.
Minimum level(s) of standards possibly required:
Technical capacity will be assessed by reference to responses to a series of questions set out in the pre-qualification questionnaire. Responses will be scored in accordance with the pre-qualification and an applicant whose score is less than 60% of the available score will not be considered for inclusion in the list of economic operators to be invited to tender. Details will be set out in the pre-qualification questionnaire which will be provided to all applicants who submit a request to participate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: The contracting authority will score responses to the pre-qualification questionnaire in accordance with the methodology set out therein in order to identify the ranking of applicants. The three organisations / consortia who have achieved the highest score, subject to the 60% threshold, will be selected to be invited to tender. Details of the circumstances where more than three and up to eight economic operators may be selected to be invited to tender will be set out in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated below
1. Technical. Weighting 60
2. Commercial. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.7.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
The pre-qualification questionnaire shall be completed and submitted electronically using the eSourcing web portal https://supplierportal.dfid.gov.uk/selfservice. Applicants must read through the PQQ guidance and follow the process to respond to this opportunity. You must register on the portal to access the documentation and respond, if you have already registered you will not need to register again, simply use your existing username and password. The deadline for submitting your response is 1400 hrs on the date set out in IV.3.4) above. Please ensure that you allow yourself plenty of time to upload your documents when responding to this invitation prior to the closing date and time. If you experience any technical difficulties please contact by email Query-DFIDPortal@dfid.gov.uk
The contracting authority reserves the right not to award any contract as a result of the procurement process initiated by this notice and in such an event will not be liable for any costs incurred by any party.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting organisation will incorporate a minimum of a 10 calendar day standstill period once the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and this information must be provided within 15 days of this written request being received. Such additional information should be requested from the address in I.1). If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 (SI 2009/2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 30 days).