IT Services Hardware Software and Consultancy Tender

IT Services Hardware Software and Consultancy Tender

Lot 1 – Client Hardware. Lot 2 – Server and Storage Hardware. Lot 3 – Outsourced IT Services. Lot 4 – Business Intelligence. Lot 5 – Licensing. Lot 6 – Hardware Disposal. Lot 7 – Mobile Working. Lot 8 – Apple Device Support.

United Kingdom-Preston: IT services: consulting, software development, Internet and support

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Group Limited
4 The Pavilions, Port Way
For the attention of: Susan Duncan-Wood
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 1772897504
E-mail: purchasing@placesforpeople.co.uk

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Places for People Group Limited’s current and future subsidiaries (the Contracting Authority). See all parties described under VI.3 Additional Information.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of the IT Services Hub.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: The Contracting Authority shall be entitled at it’s absolute discretion to extend the duration of the contract after the initial two (2) year term, by up to two (2) periods of one (1) years making a total possible contract period of four (4) years.
Economic operators shall note that the maximum duration of the framework agreement shall be four years but that call-off contracts awarded pursuant to those framework agreements may last longer than the duration of the framework agreements.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 30 000 000 GBP
Frequency and value of the contracts to be awarded: Precise quantities and values are unknown and will also depend on the number of purchasers relying on the framework. Whilst it is anticipated that initial expenditure will be in the region of 8 000 000 GBP to

II.1.5)Short description of the contract or purchase(s)

As part of its procurement strategy, Places for People is committed to developing value for money services and as such wants to create a framework for IT services.
Places for People are seeking Lot Lead Partners who can deliver a series of IT related services to The IT Services Hub which will be utilised and owned by Places for People. It is intended that the Framework Agreement will be capable of being used by other Contracting Authorities in the United Kingdom.
For the purposes of this procurement, the opportunity has been divided into lots.
Lot 1 – Client Hardware
Lot 2 – Server and Storage Hardware
Lot 3 – Outsourced IT Services
Lot 4 – Business Intelligence
Lot 5 – Licensing
Lot 6 – Hardware Disposal
Lot 7 – Mobile Working
Lot 8 – Apple Device Support
Bidders can submit a ITT for 1 or more lots. Places for People wishes to establish a strategic alliancing agreement (to be entered into by Places for People and all lot Lead Partners) for the long-term viability of the IT Services Hub. A strategic alliancing agreement is being used in order to establish a steering group to provide a forum for the IT Services Hub Lead Partners to work together on their respective lot discipline for the benefit of hub members, share best practice, make best use of innovative technology, increase productivity and develop a cohesive Hub strategy in the fast developing and changing nature of the IT market.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Places for People are among one of the largest property management and development social housing providers in the UK with a stock portfolio of over 61 000 properties from Edinburgh to the Isle of Wight with over 205 Local Authority partners.
The principle of the IT Services Hub is to package a series of services that Places for People and other contracting authority clients require and market the services ensuring quality and value for money allowing a range of contracting authorities to join the hub and use the services. The core framework will be owned by Places for People. The hub arrangement would give the opportunity for the selected lead partners to deliver any of their services individually or where applicable a series of the services with other lot lead partners. The appointed partners should be competent in the provision of the services & works listed
Lot 1 – Client Hardware
To include some or all components of client provisioning, from; solution design, supply, configure, deliver, support and administration.
Lot 2 – Server and Storage Hardware
To include some or all components of server & storage provisioning, from; solution design, supply, configure, deliver, support and administration.
Lot 3 – Outsourced IT Services
This lot would include all of the services in Lots 1 & 2 plus some 1st and 2nd line support, break fix services and asset disposal
Lot 4 – Business Intelligence
The supply of bespoke solution design for a BI platform and the support and maintenance of a SAP Business Objects environment.
Lot 5 – Licensing
To provide advice, estate review, strategic guidance and brokerage of the Microsoft licensing stack.
Lot 6 – Hardware Disposal
To supply disposal and recycling services for redundant IT and communications equipment which will include (but is not limited to) Desktop PC’s, Thin clients, Monitors, Laptop computers, Tablet devices, Mobile devices, router, switches and cabinets.
Lot 7 – Mobile Working
The supply of smart tablets and devices which will include (but is not limited to) iPads, iPad Minis, Google Chrome books, netbooks and the Microsoft Surface.
Lot 7 – Apple Device Support
To include some or all components of providing and supporting an Apple estate; supply, configure, deliver, support and asset administration
Each prospective partner will be required to demonstrate past experience and capability in providing these services and works, how they will deliver this package and their quality and performance as well as continuous improvement.
The framework is intended to be a re-useable framework and will be open to membership from other interested organisations. The initial term of the framework is 2 years with an option for 2 extensions of 1 year, giving a maximum period of four years. Call-offs may be made in the final year of the Framework Agreement, which may extend the durations beyond this period.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Client Hardware

1)Short description

To include some or all components of client provisioning, from; solution design, supply, configure, deliver, support, asset management and administration.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Server and Storage Hardware

1)Short description

To include some or all components of server and storage provisioning, from; solution design, supply, configure, deliver, support and administration.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Outsourced IT Services

1)Short description

This lot would include all of the services in Lots 1 and 2, plus some 1st and 2nd line support, break fix services and asset disposal.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Business Intelligence

1)Short description

The supply of bespoke solution designs for BI platforms, in addition to the supply of support and maintenance of a SAP Business Objects environment.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Licensing

1)Short description

To provide advice, estate review, strategic guidance and brokerage across the piece, including our Microsoft licensing stack.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Hardware Disposal

1)Short description

To supply, re-use, recycling and disposal services for redundant IT and communications equipment which will include (but is not limited to) Desktop PC’s, thin clients, monitors, laptop computers, tablet devices, mobile devices, router, switches and cabinets.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Mobile Working

1)Short description

The supply of smart tablets and devices which will include (but is not limited to) iPads, iPad Minis, Google Chrome books, netbooks and the Microsoft Surface.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Apple Device Support

1)Short description

To include some or all components of providing and supporting an Apple i device estate; supply, configure, deliver, support and asset administration.

2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of deposits and guarantees required by the Contracting Authority will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of financing and payment arrangements will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract the service provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations. Other conditions of the contract with which the successful company will be required to comply will be set out in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Contract Docs.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Contract Docs.
Minimum level(s) of standards possibly required: As set out in the Contract Docs.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Contract Docs.
Minimum level(s) of standards possibly required:
As set out in the Contract Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 68-116797 of 5.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.6.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority (Places for People Group Limited as agent for and on behalf of its current and future subsidiaries) intends to use an eTendering system in this procurement exercise. Expressions of interest and requests for additional information should be emailed to purchasing@placesforpeople.co.uk before 12:00 midday on 5.6.2014. Please provide the following contact details – name, phone, email address and postal address. The email should be titled PQQ Expression of Interest – IT Services Hub.

Applicants will then receive a login to Ariba Sourcing and will be able to view and download tender documents, additional information and submit pre-qualification responses. Tender responses should be submitted online using Ariba Sourcing no later than 12 midday on 8.6.2014. Please note that Ariba Sourcing will be unavailable between 16:00 and 18:00 hours UK time during weekdays to enable new expressions of interest to be set up and provided their login access details.
Please note: Fully completed and returned Tenders will be used to select those invited to be Lot Leads. There is no guarantee that any organisation will be awarded services under the framework agreement and the Contracting Authority reserves the right not to award part or part of the services only.
It is intended that this Framework Agreement will be capable of being used by other Contracting Authorities in the United Kingdom. This procurement is being undertaken by PfP for itself and as lead authority for the benefit of other organisations set out in Annex A (without any obligation for them to participate) of the OJEU notice (and any successor body of any of the organisations listed) and for the benefit of any public authority/Registered Provider (RSLs in Wales) that may fall within the geographical remit of the United Kingdom. Accordingly, it is the intention that these other UK public organisations should be able to rely on this procurement to purchase such services without the need for any further procurement process.
The public sector bodies to whom the use of this framework agreement is open, include without limitation, the following in the geographical area stated in II.1.2:

Central government departments and their executive agencies (a list of such departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx),

Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at annex A to the Public Bodies Directory 2007 published by the Cabinet Office) which can be found at http://www.civilservice.gov.uk/documents/pdf/public_bodies_2007.pdf).

National Health Service (NHS) bodies, including. hospital trusts, which in turn include, acute trusts:
1 Trusts operating community hospitals and
2 the provider functions of primary care trusts),
Primary care trusts:
1 Care trusts,
2 Care trusts plus,
3 Ambulance trusts,
4 Mental health trusts,
5 Strategic health authorities,
6 Special health authorities,
7 Community health councils,
8 Local health boards,
9 NHS foundation trusts,
10 Health boards, NHS trusts, community health councils and other constituent bodies of the NHS in Wales,
11 NHS Scotland and its constituent bodies including: the Scottish Ambulance Service, 1 Special NHS Boards and the other constituent organisations of the Scottish National Health Service.
Lists of all of such NHS authorities, trusts, councils, boards and other bodies can be found at: http://www.nhs.uk/servicedirectories/pages/primarycaretrustlisting.aspx, http://www.wales.nhs.uk/nhswalesaboutus/structure,http://www.show.scot.nhs.uk/organisations/index.aspx:

Local authorities (as defined in Regulation 3(2) to 3(5) inclusive of the Public Contracts Regulations 2006 (as amended) (the Regulations), a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG,

Police forces and other emergency services, including fire and rescue services, the Maritime and Coastguard Agency and other rescue authorities (a list of Police authorities and fire and rescue services can be found respectively at the following.

http://www.police.uk/forces.htm, and

http://www.fireservice.co.uk/information/ukfrs.php,

Educational establishments (i.e. schools maintained by local authorities, academies, city technology colleges, the learning and skills council, further education establishments, and universities,

Registered Providers (RSLs in Wales), a list of such authorities being available at: http://www.communities.gov.uk

Registered charities, as detailed at: http://www.charity-commission.gov.uk/,

Devolved and other administrations within the British Isles, including those detailed at:

(in the case of Scotland) http://scotland.gov.uk/Home, and

http://www.scottish.parliament.uk/,

(in the case of Wales) http://new.wales.gov.uk/?llang=en,

Airport authorities and other bodies associated with public safety,
all other contracting authorities cited by name or class in Regulation 3 of and/or Schedule 1 to the Public Contracts Regulations 2006 (as amended), and,
all other bodies who are Utilities, and who are cited by name or class in Schedule 1 to the Utilities Contracts Regulations 2006.
Save for any mandatory periods, the timescales indicated in this notice are approximate and the Contracting Authority reserved the right to amend the same.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
1 Horse Guard’s Road
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:25.4.2014