Services for Homeless Households with Complex Needs

Lot 1 — Outreach Support service with Supported Accommodation; To assist the Council to meet their statutory accommodation and support duties to homeless individuals/couples; To provide outreach support for up to 50 individuals in the community at any one time.

United Kingdom-Hamilton: Social work and related services

2014/S 196-346747

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Lanarkshire Council
Social Work Procurement Service, Council HQ, Almada Street
For the attention of: Liz McCabe
Hamilton
UNITED KINGDOM
Telephone: +44 1698454148
E-mail: liz.mccabe@southlanarkshire.gcsx.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Services for Homeless Households with Complex Needs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: South Lanarkshire.

NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

South Lanarkshire Council, Housing and Technical Resources are seeking a suitable experienced organisation for the provision, and management, of the following services:-
Lot 1 — Outreach Support service with Supported Accommodation;
— To assist the Council to meet their statutory accommodation and support duties to homeless individuals/couples;
— To provide outreach support for up to 50 individuals in the community at any one time;
— To manage a 12 bedded Supported Accommodation facility for homeless adult households with complex / multiple needs in the East Kilbride area;
— To develop detailed support plans for individuals using the service;
— To ensure that all individual support plans and reviews are effectively co-ordinated;
— To develop positive working relationships with other services in order to provide effective integrated responses to vulnerable households;
— To make pro-active attempts to retain contact with and offer continued support to service users;
— To report outcomes on a regular basis in order to evidence the success of the service;
— To work flexibly with the Council to meet the support and accommodation needs of individuals with complex needs.
The Supported Accommodation will be operational 24 hours per day / 7 days per week and will be staffed to provide a service at full capacity at all times. The service will also provide 24/7 on call support to Service Users receiving Outreach Support.
Lot 2 — Outreach Housing Support for Households with children;
— To provide a holistic, client focused floating Housing Support Service for 30 families (at any one time), who have complex needs and who are homeless or at risk of homelessness;
— To develop detailed support plans for individuals using the service;
— To ensure that all individual support plans and reviews are effectively co-ordinated;
— To develop positive working relationships with other services in order to provide effective integrated responses to vulnerable households;
— To make pro-active attempts to retain contact with and offer continued support to service users;
— To report outcomes on a regular basis in order to evidence the success of the service;
— To work flexibly with the Council to meet the support and accommodation needs of individuals with complex needs.
The service will be available between 8.45 am and 4.45 pm Monday to Friday, however, the Provider will ensure that a system is in place whereby they can provide a Housing Support Service to households outside these hours where this is considered necessary. The service will operate from a Provider sourced office in South Lanarkshire.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code itt_6112 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

85300000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract will be for an initial period of two years with an option for the Council to extend for a further two years subject to satisfactory performance and the availability of funding.
It is anticipated that the total contract value will be approximately 1 280 000 GBP over the two year period duration split as follows:-
— Lot 1 — 960 000 GBP;
— Lot 2 — 320 000 GBP.

II.2.2)Information about options

Options: yes
Description of these options: The Contract will be for an initial period of 2 years with an option for the Council to extend for a further 2 years subject to satisfactory performance and the availability of funding.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 30.6.2017

Information about lots

Lot No: 1Lot title: Outreach Support service with Supported Accommodation

1)Short description

— To assist the Council to meet their statutory accommodation and support duties to homeless individuals/couples;
— To provide outreach support for up to 50 individuals in the community at any one time;
— To manage a 12 bedded Supported Accommodation facility for homeless adult households with complex / multiple needs in the East Kilbride area;
— To develop detailed support plans for individuals using the service;
— To ensure that all individual support plans and reviews are effectively co-ordinated;
— To develop positive working relationships with other services in order to provide effective integrated responses to vulnerable households;
— To make pro-active attempts to retain contact with and offer continued support to service users;
— To report outcomes on a regular basis in order to evidence the success of the service;
— To work flexibly with the Council to meet the support and accommodation needs of individuals with complex needs.
The Supported Accommodation will be operational 24 hours per day / 7 days per week and will be staffed to provide a service at full capacity at all times. The service will also provide 24/7 on call support to Service Users receiving Outreach Support.

2)Common procurement vocabulary (CPV)

85300000, 98000000

3)Quantity or scope

1.
Estimated value excluding VAT: 960 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2015. Completion 30.6.2017

5)Additional information about lots

Lot No: 2Lot title: Outreach Housing Support for Households with children

1)Short description

— To provide a holistic, client focused floating Housing Support Service for 30 families (at any one time), who have complex needs and who are homeless or at risk of homelessness;
— To develop detailed support plans for individuals using the service;
— To ensure that all individual support plans and reviews are effectively co-ordinated;
— To develop positive working relationships with other services in order to provide effective integrated responses to vulnerable households;
— To make pro-active attempts to retain contact with and offer continued support to service users;
— To report outcomes on a regular basis in order to evidence the success of the service;
— To work flexibly with the Council to meet the support and accommodation needs of individuals with complex needs.
The service will be available between 8.45 am and 4.45 pm Monday to Friday, however, the Provider will ensure that a system is in place whereby they can provide a Housing Support Service to households outside these hours where this is considered necessary. The service will operate from a Provider sourced office in South Lanarkshire.

2)Common procurement vocabulary (CPV)

85300000, 98000000

3)Quantity or scope

1.
Estimated value excluding VAT: 320 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2015. Completion 30.6.2017

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1 — to be registered with the Care Inspectorate or equivalent to deliver Housing Support services.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The ITT will be available on Public Contracts Scotland Tender website from Thursday 9.10.2014.
(SC Ref:322733).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

South Lanarkshire Council
Council Offices, Almada Street
ML3 0AA Hamilton
UNITED KINGDOM
E-mail: customer.services@southlanarkshire.gov.uk
Telephone: +44 1698454739
Internet address: www.southlanarkshire.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.10.2014