Services for the Secure Deletion of Data

NHS Framework. Services for the Secure Deletion of Data from and Subsequent Disposal of Redundant Information and Communications Technology Equipment.United Kingdom-Dorking: Data management services

2014/S 071-122535

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey and Borders Partnership NHS Foundation Trust on behalf of NHS Commercial Solution
The Atrium, Curtis Road
RH4 1XA Dorking
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://commercialsolutions.bravosolution.co.uk/

Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see II.1.2) Main site or location of works, place of delivery or of performance

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Services for the Secure Deletion of Data from and Subsequent Disposal of Redundant Information and Communications Technology Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The public sector bodies to whom the use of this framework agreement will be open include, in particular, the following in the United Kingdom and their respective statutory successors and organisations created as a result of re-organisations or organisational changes, and any private sector entities having similar procurement needs.
— Central Government Departments and their executive agencies (a list of such Departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/content/cabinet-office-structure),

— Non-Departmental Public Bodies (NDPBs) (a list of NDPBs can be found at http://www.cabinetoffice.gov.uk/content/cabinet-office-partners),

— National Health Service (NHS) bodies, including hospital Trusts, which in turn include acute Trusts, Trusts operating community hospitals and the provider functions of the former Primary Care Trusts); Clinical Support Units (CSUs); Clinical Commissioning Groups (CCGs); General Practitioners and General Practitioner commissioning consortia; Care Trusts; Care Trusts Plus; Ambulance Trusts; Mental Health Trusts; Special Health Authorities; Community Health Councils; Local Health Boards; NHS Foundation Trusts,
— Health Boards, NHS Trusts, Community Health Councils and other constituent bodies of the NHS in Wales,
— NHS Scotland and its constituent bodies including: the Scottish Ambulance Service, Special NHS Boards and the other constituent organisations of the Scottish National Health Service; and,
— Health and Social Care Trusts, Health Agencies and other constituent bodies of the NHS in Northern Ireland.
Lists of all of such NHS Authorities, Trusts, Councils, Boards and other bodies can be found at: http://www.nhs.uk/ service directories/pages/primarycaretrustlisting.aspx, http://www.wales.nhs.uk/nhswalesaboutus/structure, http://www.show.scot.nhs.uk/organisations/index.aspx, and http://www.hscni.net/index.php?link=hospitals;

— Local Authorities (as defined in Regulation 3(2) to 3(5) inclusive of the Public Contracts Regulations 2006 (‘the Regulations’), a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG,

— Police Forces and other emergency services, including Fire and Rescue Services, the Maritime and Coastguard Agency and other rescue authorities (a list of Police Authorities and Fire and Rescue Services can be found respectively at the following: http://www.police.uk/?view=force_sites, and http://www.fireservice.co.uk/information/ukfrs;

— Educational establishments (i.e. schools maintained by Local Authorities; Academies; City Technology Colleges; the Learning and Skills Council; further education establishments, and universities,
— Registered Charities, as detailed at http://www.charity-commission.gov.uk/ and Hospices in the UK.

— Social Enterprises and Community Interest Companies (CICs)
— Devolved and other administrations within the British Isles, including those detailed at: (in the case of Scotland) http://scotland.gov.uk/Home, and http://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en,

— Her Majesty’s Prison Service,
— The Ministry of Defence as detailed at www.mod.uk.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

NHS Commercial Solutions is seeking to procure a framework agreement for the provision of the following services:
— secure and irreversible ‘destruction’ of data from a range of media prior to removal of that media from customer premises; and
— secure and legally-compliant disposal of redundant information and communications technology equipment and media including, where authorised, the resale of such equipment.

II.1.6)Common procurement vocabulary (CPV)

72322000, 90514000 – CA43

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Computer Hardware: Recycling and disposal

1)Short description

The on-site destruction of data and the removal of the remaining hardware for recycling and disposal in accordance with statutory regulations and the Statement of Requirements.

2)Common procurement vocabulary (CPV)

90514000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Computer equipment: Refurbishment and resale

1)Short description

The on-site destruction of data and the removal of the remaining hardware for refurbishment and resale in accordance with statutory regulations and the Statement of Requirements.

2)Common procurement vocabulary (CPV)

30230000, 90500000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: https://commercialsolutions.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the the Invitation to Tender documentation for details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the the Invitation to Tender documentation for details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

888-2319

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.4.2014