Servicing and Maintenance of Fire Alarms and Emergency Lighting Systems

Servicing and Maintenance of Fire Alarms and Emergency Lighting Systems 2014 – 2017

The works will involve the servicing, repair and maintenance of fire alarm and emergency lighting systems to Council owned public buildings in Perth and and kinross.

United Kingdom-Perth: Repair and maintenance services of electrical building installations

2013/S 178-307312

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Perth and Kinross Council
2 High Street
Contact point(s): The Environment Service (Property Division)
For the attention of: John Shelley
PH1 5PH Perth
UNITED KINGDOM
Telephone: +44 1738475000
E-mail: jkshelley@pkc.gov.uk
Fax: +44 1738475510

Internet address(es):

General address of the contracting authority: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

Further information can be obtained from: Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service (Property Division)
For the attention of: John Shelley
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475851
E-mail: JKShelley@pkc.gov.uk
Fax: +44 1738475810
Internet address: http://www.pkc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service (Property Division)
For the attention of: John Shelley
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475851
E-mail: JKShelley@pkc.gov.uk
Fax: +44 1738475810
Internet address: http://www.pkc.gov.uk

Tenders or requests to participate must be sent to: Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service (Property Division)
For the attention of: John Shelley
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475851
E-mail: JKShelley@pkc.gov.uk
Fax: +44 1738475810
Internet address: http://www.pkc.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Servicing and Maintenance of Fire Alarms and Emergency Lighting Systems 2014 – 2017.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations throughout the district of Perth and Kinross UKM27.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 36
Justification for a framework agreement, the duration of which exceeds four years: A potential 1 year extension to the contract may apply.

II.1.5)Short description of the contract or purchase(s)

The works will involve the servicing, repair and maintenance of fire alarm and emergency lighting systems to Council owned public buildings in Perth and and kinross.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=277206

II.1.6)Common procurement vocabulary (CPV)

50711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly interim payments
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Conditions detailed in Pre Qualification Questionnaire
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Conditions detailed in Pre-Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Conditions detailed in Pre-Qualification Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Criteria specified in Pre Qualification Questionnaire
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 167-290186 of 29.8.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

11.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:277206)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Perth & Kinross Council – Legal Services
2 High Street
PH1 5PH Perth
UNITED KINGDOM
E-mail: enquiries@pkc.gov.uk
Telephone: +44 1738475000
Internet address: www.pkc.gov.uk
Fax: +44 1738475010

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 15 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contracting authority as detailed in section I.1 of this Notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (or in any event within 3 months)Where a contract has not been entered into the Court may award the setting aside of the award decisions or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

10.9.2013