Servicing and Maintenance of Domestic Heating Appliances

Inspection, testing, servicing, maintenance and breakdown response of domestic heating appliances.

United Kingdom-Llandrindod Wells: Technical inspection and testing services

2013/S 231-401239

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Powys County Council
County Hall,
For the attention of: Wayne Dolloway
LD1 5LG Llandrindod Wells
UNITED KINGDOM
Telephone: +44 1597826000

Internet address(es):

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0354

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Inspection, testing, servicing, maintenance and breakdown response of domestic heating appliances.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Powys County Council.
NUTS code UKL24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The purpose of this document is to invite applications from suitably qualified and experienced contractors for a Contract, which will run for three years (with an option to extend for a further 24 months). The total value of the works over three years will be in the region of GBP 2,100,000
In order to participate in this tender, contractors are required to be Constructionline registered and CHAS compliant (or equivalent), they must be GasSafe, HETAS, MCS and OFTEC registered, and must hold relevant levels of insurance as specified.
The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council
The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.
The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.
A Heating and Services team within the Housing section of Powys County Council manages the delivery of the services specified in the tender documents.
The asset list is included in Appendix 3. Contractors should note that in addition to domestic appliances there are two Commercial gas boilers installations included in Lot 1 – North.
Please refer to the Specifications as shown in Section 6 for further information.
Section 7 of these documents contains the Terms and Conditions of this contract.
The Council’s is to appoint two Contractors to the Contract, one to each Lot below, who will manage and carry out the work as described in these documents, in the work area (or Lot) they are awarded: Contractors can only apply for one lot.The two work areas are:
Lot 1 – North area of Powys;
Lot 2 – South area of Powys.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=4007

II.1.6)Common procurement vocabulary (CPV)

71630000, 50531100, 50531200, 50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per the Invitation to Tender Documents.
Estimated value excluding VAT: 2 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: The north area of Powys CC

1)Short description

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council.
The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.
The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

2)Common procurement vocabulary (CPV)

71630000, 50531100, 50531200, 50720000

3)Quantity or scope

3.1 North
– 1867 NAT GAS & LPG installations.
– 287 Oil-fired boilers.
– 125 Solid Fuel Installations (1 service per annum and two sweeps).
– 24 Air Source Heat Pumps.
– 24 Unvented Hot Water Cylinders.
– 5 Employer Owned Gas Cookers.
Estimated value excluding VAT: 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Contractors can bid for one Lot only.

Lot No: 2 Lot title: The south area of Powys CC

1)Short description

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council
The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.
The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

2)Common procurement vocabulary (CPV)

71630000, 50531100, 50531200, 50720000

3)Quantity or scope

3.2 South
– 2060 NAT GAS & LPG installations.
– 466 oil-fired boilers.
– 144 Solid Fuel Installations (1 service per annum and two sweeps).
– 10 Air Source Heat Pumps.
– 10 Unvented Hot Water Cylinders.
– 5 Employer Owned Gas Cookers.
Estimated value excluding VAT: 1 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Contractors can bid for one Lot only.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.1.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the eTenderwales portal (this is only required once).
– Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

– Click the “Click here to register” link.
– Accept the terms and conditions and click “continue”.
– Enter your correct business and user details.
– Note the username you chose and click “Save” when complete.
– You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
– Login to the portal with the username/password.
– Click the “Open Access ITTs” link.
– Click on the relevant ITT to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only).
– Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
– Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 am – 18:00 pm) on:
– eMail: help@bravosolution.co.uk

– Phone: +44 8003684850 / Fax: +44 2070800480
Tenders or Requests to Participate must be sent to:
Official name: www.etenderwales.bravosolution.co.uk

(WA Ref:4007)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.11.2013