Servicing of Air Conditioning Units

Servicing of Air Conditioning Units – Derbyshire

United Kingdom-Matlock: Repair and maintenance services of electrical and mechanical building installations

2016/S 171-308229

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall, Smedley Street
Contact point(s): Corporate Procurement
For the attention of: Ray Mullaney
DE4 3AG Matlock
United Kingdom
Telephone: +44 1629536230
E-mail: ray.mullaney@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

High Peak Borough Council
Buxton Town Hall
SK17 6EL Buxton
United Kingdom

Police and Crime Commissioner for Derbyshire
Butterley Police HQ, Butterley Hall
DE5 3RS Ripley
United Kingdom

Staffordshire Moorlands District Council
Moorlands House, Stockwell Street
ST13 6HQ Leek
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CTP799 — Servicing of Air Conditioning Units.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The tender is to service a range of Air Conditioning and Air Handling Units to meet the requirements of Derbyshire County Council, Derbyshire Police Authority, Staffordshire Moorlands District Council, High Peak Borough Council and any other Derbyshire School that wishes to opt in to the contract.
The successful contractor will be expected to provide a service which could be called out at short notice.
The anticipated contract start date 3.4.2017. The estimated annual contract spend is 100 000.

II.1.6)Common procurement vocabulary (CPV)

50710000, 50711000, 50712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The tender is to service a range of Air Conditioning
Units to meet the requirements of Derbyshire County Council, Derbyshire Police Authority, Staffordshire Moorlands District Council, High Peak Borough Council and any other Derbyshire School who wishes to opt in to the contract. The successful contractor will be expected to provide a service which could be called out at short notice.
The anticipated contract start date 3.4.2017.
The estimated annual contract spend is GBP 100 000.
Estimated value excluding VAT: 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.
Minimum level(s) of standards possibly required: As detailed within tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within tender documentation.
Minimum level(s) of standards possibly required:
As detailed within tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Technical Assessment. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CTP799

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.10.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2016 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.10.2016 – 11:00

Place:

County Hall, Matlock

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Corporate Procurement Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 31.8.2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derbyshire County Council
County Hall Smedley Street
DE4 3AG Matlock
United Kingdom
E-mail: michelle.smith@derbyshire.gov.uk
Telephone: +44 1629536870

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will incorporate a minimum
10 calendar days (or 15 if non-electronic or fax
methods used) standstill period at the point
information on the award of the contract is
communicated to the relevant economic operators.
Debriefing by the Council shall be in accordance with
the Public Contracts Regulation 2015 (as amended)
(the Regulations). Such information should be
requested from the addressee in Section 1.1. If an
appeal regarding the award of the contract has not
been successfully resolved the Regulations provide
for the aggrieved parties who are of the opinion that
they have been harmed or are at risk of harm by a
breach of the Regulations, to take action in the High
Court (England, Wales and Northern Ireland). Any
such action must be brought as soon as possible.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2016

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