Servicing and Repair of Renewable Energy Systems in Domestic Properties

Servicing and Repair of Renewable Energy Systems in Domestic Properties

East Midlands Housing Group requires one contractor to provide service and repairs to a range of renewable energy fuelled space and water systems in its domestic properties. Currently there are over 500 installations with ongoing plans to increase.

United Kingdom-Coalville: Repair and maintenance services of electrical and mechanical building installations

2014/S 063-107456

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Housing Group
Memorial House Stenson Rd Whitwick Business Park Leicestershire
Contact point(s): East Midlands Housing Group
For the attention of: Bob Crabb
LE67 4JP Coalville
UNITED KINGDOM
Telephone: +44 1530278190
E-mail: bob.crabb@emha.org
Fax: +44 1530276006

Internet address(es):

General address of the contracting authority: http://www.emhgroup.co.uk

Address of the buyer profile: http://www.emhgroup.co.uk

Electronic access to information: http://plan2do.supplierselect.com/rfp/

Electronic submission of tenders and requests to participate: http://plan2do.supplierselect.com/rfp/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Servicing and Repair of Renewable Energy Systems in Domestic Properties.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: — UKF;
— UKG.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

East Midlands Housing Group requires one contractor to provide service and repairs to a range of renewable energy fuelled space and water systems in its domestic properties.
Currently there are over 500 installations with ongoing plans to increase.
II.1.6)Common procurement vocabulary (CPV)

50710000, 50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

East Midlands Housing Group a contractor to priovide servicing and repairs to renewable energy fuelled space and water systems.
Including but not limited to Air and Water source and solar Thermal Renewable Energy heating and hot water systems.
Includes a 24 hour call out service to repair and maintain Solar PV systems.
Currently the Group have over 500 installations of all types with plans to increase.
Also required will be advising our residents of system use optimisation and advising the organisation on the best and most appropriate systems to install.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Refer to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents – a JCT Measured Terms 2011 Contract will apply.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity only.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The provider chain will be required to actively participate in the achievement of social and community benefits, in the surrounding area(s) of delivery, as required in the Public Services (Social Value) Act 2012.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Membership of Constructionline will be required prior to contract award.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ and subsequent tender documents.
Minimum level(s) of standards possibly required: As detailed in the PQQ and subsequent tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All prospective bidders should hold the appropriate accreditations for working on the range of renewable energy systems and demonstrate appropriate experience of these in domestic properties.
Minimum level(s) of standards possibly required:
As detailed in the PQQ and subsequent tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: PQQ evaluation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EMHG 14-01
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2014 – 16:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Applicants must register at http://plan2do.supplierselect.com/rfp/

You will be asked to create an account and then register interest in this appropriate project.
The PQQ and following ITT will be managed entirely through this system.
If required, the registration instructions may be obtained from bob.crabb@emha.org.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

East Midlands Housing Group
Memorial House, Stenson Rd, Whitwick Business Park
LE67 4JP Coalville
UNITED KINGDOM
E-mail: enquiries@emhgroup.org.uk
Telephone: +44 1530276000
Internet address: http://www.emhgroup.co.uk
Fax: +44 1530276006

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.3.2014