Shared Lives Service Staffordshire

Shared Lives Service Staffordshire

Staffordshire County Council wishes to invite tenders for the provision of a Shared Lives Service (formerly known as the Adult Placement Scheme).

United Kingdom-Stafford: Other community, social and personal services

2015/S 193-350057

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire Procurement — People
No. 2 Staffordshire Place
For the attention of: Kay Hickinbottom
ST16 2DH Stafford
Telephone: +44 1785895345
Fax: +44 1785278286

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Shared Lives Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council wishes to invite tenders for the provision of a Shared Lives Service (formerly known as the Adult Placement Scheme).
Contract Term: 2 years with an option to extend for 1 year and the option to extend for a further 1 year.
Contract Commencement: 1.4.16 to 31.3.18 and the option to extend for 1 year (1.4.18 to 31.3.19) and the option to extend for a further 1 year (1.4.19 to 31.3.20)
Contract Value: Up to 4 000 000 GBP (including 1 year extension), which comprises of 400 000 GBP per annum management fee plus the facilitation of payments made to approved Shared Lives Carers by the Shared Lives Service Provider up to 60 000 GBP per annum.
The Shared Lives Service matches eligible Customers with a compatible and approved (self-employed) Shared Lives Carer, leading to the sharing of family and community life in the form of regular visits or long term accommodation.
The purpose of the Shared Lives Service is to support eligible Customers to live as independently as possible and to achieve or maintain their desired potential in relation to their physical, emotional, intellectual and social capacity with the aim of reducing dependence and promoting greater independence.
The Service is accessed by a range of eligible Customers including people with learning disabilities and Autistic Spectrum Conditions, Older People, People with Mental Health Needs, those with a Physical or Sensory Impairment, People with Complex Needs and referrals of Younger People aged 17+ in Transition to Adult Service.
The main components of the Scheme are as follows:
(1) The management, promotion and development of the Service by the Provider.
(2) The recruitment of New Shared Lives Carers.
(3) The provision of support and training to new and existing Shared Lives Carers.
(4) The provision of support to Customers in relation to long term, respite, Day or evening sessions.
(5) The matching of Customers and Shared Lives Carers, the placement of Customers with Shared Lives Carers and the monitoring of these Placements.
If you are interested in tendering for this opportunity, it is essential that you register your interest on the following websites:

— Staffordshire County Council website — This is where the advert is placed and where you will receive an email of future tenders, the web link is please view the first attachment for step by step instructions.

— E-Tendering Alito website — This is where you download the tender documentation, the web link is then select the suppliers option on the left.

Also please provide the following information for inclusion:
— Provide the duration of the agreement in months or start and end dates and if it will be open to other purchasers.
— State if type of procedure used is Competitive Procedure with negotiation or Innovation Partnership (must state also in IV.1.2). Limitations on number of operators). *See Guidance Notes*.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract Commencement: 2 years from 1.4.16 to 31.3.18 and the option to extend for 1 year (1.4.18 to 31.3.19) and the option to extend for a further 1 year (1.4.19 to 31.3.20).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per specification.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Councils current financial assessors; n2check (, Dun & Bradstreet (, Experian ( Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Any economic operator being given an Above Average/Higher than Average Risk rating or poorer, by 1 or more of the assessors used, may be rejected.Note:
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
2. Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Delivering outcomes and the service specified. Weighting 20

3. Business function. Weighting 10

4. Management of the service and staffing. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.10.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.10.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.10.2015 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2017 or September 2018 or September 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire Procurement — People
No 2 Staffordshire Place
ST16 2DH Stafford

Body responsible for mediation procedures

Staffordshire Procurement — People
No 2 Staffordshire Place
ST16 2DH Stafford

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender, and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire Procurement
No 2 Staffordshire Place
ST16 2DH Stafford

VI.5)Date of dispatch of this notice: