Shared Services Infrastructure Tender

The City (Shared) Strategy Architecture and Commissioning function is working with Leeds City Council and other city partners to acquire a common shared platform to serve public services. Infrastructure – hardware and software; Business services associated with the shared platform.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2017/S 150-311575

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Evolution House, Springwell Road
Contact point(s): ICT Strategic Sourcing Team
LS12 1AW Leeds
United Kingdom
Telephone: +44 1133784357

Internet address(es):

General address of the contracting authority: http://www.leeds.gov.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Leeds Shared City Platform (Shared Services Infrastructure).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Leeds, West Yorkshire.

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Requests to participate in this procurement must be made electronically at www.yortender.co.ik by searching for reference DN: 291383 or the title: Leeds Shared City Platform ( Shared Services Infrastructure).

The City (Shared) Strategy Architecture & Commissioning (CSAC) function is working with Leeds City Council (LCC) and other city partners to acquire a common shared platform to serve public services (including health organisations) and potentially 3rd sector organisations across the city. It is expected that this platform will be available for operational service by the end of May 2018.
LCC needs to acquire this scalable capability that will consist of a common set of ICT and Business Management components/standards because parts of its existing core infrastructure are reaching end of life. By sourcing this common shared platform & service capability, this can be used by LCC but also offered to other partners across the city. This will ensure best returns for all parties by establishing a set of generic shared service components based on achieving business outcomes.
There will be two fundamental parts to the shared platform:
— Infrastructure — hardware & software;
— Business services associated with the shared platform.
It is expected that this platform will be hybrid i.e. will have elements of on premise in an existing LCC data centre (on behalf of the city) and also elements of public cloud. The expectation is that the platform will be mirrored to ensure resilience in a commercially operated data centre to be separately acquired.
The on going operation and management of the platform will be led by LCC working with partners.
There will be individual projects required to on-board/migrate organisations on to the platform over time. It is expected that the successful Contractor will work with LCC and others to design the on-boarding process and will assist with the early migration(s).

II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
Minimum level(s) of standards possibly required: As stated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As stated within the tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN291383

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.9.2017 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2017

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