Shared Services London Metropolitan University
Requirement for comprehensive shared services.
UK-London: business services: law, marketing, consulting, recruitment, printing and security
Section I: Contracting authority
London Metropolitan University
166-220 Holloway Road
For the attention of: Strategic Procurement Unit
N7 8DB London
General address of the contracting authority: http://www.londonmet.ac.uk/strategic-procurement/info_forsuppliers/home.cfm
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 11: Management consulting services  and related services
Main site or location of works, place of delivery or of performance: London Metropolitan University.
NUTS code UKI
(i) to review the existing administrative business processes of the University, deploying proven expertise to maximise performance improvement and transform administrative processing;
(ii) to develop and deliver a shared services partnership to deliver those transformed processes to the University, delivering continuous process improvement and cost-savings for reinvestment;
(iii) subject to confirmation of the business case and the Finance Bill 2012, to develop and deliver a shared services proposition to offer to other higher education providers.
This shared services partnership will be facilitated by recent changes in VAT legislation with regard to shared service units and will take a lead in providing high quality cost-effective services to the higher education sector.
The initial contract will be for five years. The University reserves the right of the option to extend for a further three years pending reviews.
The administrative services concerned include:
— Information systems and services, providing IT infrastructure and day-to-day support to staff and students of the University,
— Registry services, providing student record maintenance from application through to award and alumnus,
— Library facilities,
— Estates, including infrastructure provision, facilities management,
— Finance, including financial record-keeping and provision of regular information for decision support,
— Procurement support,
— Planning, providing support for decision-making using multiple data sources from around the University,
— Student services, including counselling, financial advice on sources of student funding and careers advice,
— Marketing and communications support,
— Human Resources, including payroll services,
— Student recruitment support, for UK, other European Union and other international students; and,
— University Secretarial support.
If the stage (iii) shared services proposition is established, the successful tenderer may be required to become a service provider to a special purpose vehicle created by the University and any resulting contracts may be between the University’s service company and the chosen service provider.
The exact scope of the administrative business processes and the preferred shared services structure will be addressed at the dialogue stage of this process.
A full list of institutions who may participate in the ensuing shared services can be found at http://www.hefce.ac.uk/unicoll/he.
79000000, 79210000, 79220000, 79100000, 79340000, 79400000, 79500000, 79600000, 79700000, 79800000, 79900000, 79418000, 70330000, 79520000
The lowest estimated contract value reflects the business case assessment of value where services are provided to the University alone, and the upper limit reflects the business case assessment of the likely maximum value of the contract in the event that there is wider participation.
Estimated value excluding VAT:
Range: between 74 000 000 and 518 000 000 GBP
Section III: Legal, economic, financial and technical information
As stated in the Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire, the invitation to participate in competitive dialogue and/or the descriptive document. The University reserves the right to conduct the dialogue in successive stages and further information will be provided to those invited to dialogue.
Payable documents: no
London Metropolitan University.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement & Accounts Payable Representatives.
Section VI: Complementary information
Suppliers are required to register and express interest via the University electronic tendering site at the following URL, registration and use of the e-tendering portal is free of charge and places suppliers under no obligation to participate: http://www.londonmet.ac.uk/strategic-procurement/info_forsuppliers/home.cfm.
The University reserves the right to amend, suspend or cancel the process at any stage, or to reduce the number of stages in the dialogue to one.
The University does not accept any liability for any costs incurred in the procurement process and dialogue (including third party costs).
Please note all final submissions must be made electronically via Intend. All submissions will be subject to the University conditions of electronic submission. Tenders, supporting documents and all payments under any contract must be priced and made in Sterling.
For further information about the University please look on the website: www.londonmet.ac.uk.
VI.5)Date of dispatch of this notice:1.2.2012