SharePoint Software Consultancy Services

Procurer reference: T3
Mid and West Wales Fire and Rescue Service
CONTRACT NOTICE – NON OJEU 
Is this notice funded by the Welsh European Funding Office (WEFO)?
No
Contract Type
Services
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
Mid and West Wales Fire and Rescue Service
Contact Name
Mr David Williams
Address
Headquarters, Lime Grove, Carmarthen
Postcode
SA31 1SP
Phone
0370 6060699
Fax
01267 220562
EMail
dh.williams@mawwfire.gov.uk
Web Address
http://www.mawwfire.gov.uk
SECTION II: DETAILS OF THE CONTRACT
Service category
7 Computer and related services
Is it a framework agreement?
No
Title of the contract
SharePoint Software Consultancy Services
Description of the contract

Mid & West Wales Fire & Rescue Service is currently planning a deployment of Microsoft SharePoint (2010) in order to improve a number of existing business processes. Consequently, the Service is now seeking some consultancy support from a Microsoft accredited supplier in order to specifically help with the following activities:

· System Architecture Design – to identify the optimum SharePoint configuration commensurate with the needs of the organisation including software licensing and hardware requirements

· Installation & Commissioning – to build and commission the SharePoint infrastructure using customer supplied hardware and software etc

· Migration of Existing Business Systems – to support the migration of existing systems including Internet and Intranet websites on to the SharePoint platform exploiting the content management, collaboration and document management capabilities of the software integrating with third party applications where necessary

· Training, General Consultancy & Support – to arrange SharePoint 2010 user training up to administrator level and general consultancy on future system developments with ongoing support for existing developments

Place / site of work / delivery
Mid and West Wales Fire and Rescue Service area

Classification of contract (CPV codes)
72222300 – Information technology services.
72227000 – Software integration consultancy services.
72266000 – Software consultancy services.
72265000 – Software configuration services.

Contract Length
Period in month/s
60
SECTION III: AWARD CRITERIA
Contract will be awarded based on:

Most economically advantageous tender in terms of:Criteria as detailed in the contract documents


SECTION IV: Administrative Information

Instructions to suppliers

The tender process will be as follows:

This will be a two-stage tender process which will initially include the completion and submission of the following documents:

Terms and Conditions Declaration Appendix A (Please note that Appendix A can be found within ITT part 1 and is not a separate document)

Supplier Qualification Information Questionnaire Appendix B

Technical Questionnaire Appendix D

Declaration of non-collusive tendering Part Two Section 6

Acknowledgement Receipt Part Two Section 7

Freedom of Information Schedule Part Two Section 8

Form of Tender Part Two Section 9

Schedule of Prices Part Two Section 11

Once these documents are evaluated a minimum of 3 suppliers (dependant on whether scores are tied) will be invited to an interview/presentation at our service HQ in Carmarthen. Interviews/presentations are likely to take place sometime during the week commencing the 23rd January 2012 (however, this is subject to change depending on availability of project team members).

It is imperative that you follow the instructions in the Tender documentation and adhere to the deadline provided as failure to do so will invalidate you from the tender process.

All the tender documentation can be downloaded from the Resources section below. Please note than all tender documentation is available in Welsh upon request.

Any clarification queries can be submitted to procurement@mawwfire.gov.uk by no later than 9th December 2011.

Please be aware that the Welsh Assembly funded Flexible Support for Business teams offer help to SME”s who are not familiar with completing tender paperwork – please see contact details below for the regional representatives:

LLinos Price (Ceredigion area) – Tel. 01970 636287 E-mail llinos.price@menterabusnes.co.uk

Helen Evans (Carms, Neath Port Talbot, Swansea, Pembs) – Tel. 01554 779910 E-mail hevans@mwwc.org.uk

Guto Carrod (Powys) – Tel. 01686 668359 E-mail guto.carrod@menterabusnes.co.uk

ALL TENDERS MUST BE SUBMITTED, ONE IN HARD COPY FORMAT AND ONE IN ELECTRONIC FORMAT (EITHER ON A MEMORY STICK OR CD) AS PER THE INSTRUCTIONS PROVIDED WITHIN THE TENDER DOCUMENTATION – TENDERS SUBMITTED IN ANY OTHER FORMAT WILL BE DISQUALIFIED.

ALL TENDERS TO BE SUBMITTED TO THE CLERK OF MID & WEST WALES FIRE & RESCUE SERVICE BY NO LATER THAN NOON ON 23RD DECEMBER 2011.

Reference Number
T3
Deadline Date
23.12.2011
Deadline date refers to
Receipt of all completed tender documentation as requested within ITT Part 1
Does this contract relate to a Project / Programme funded by EU funds?
No