Sheltered Housing Refurbishment Projects 2014-2015

Sheltered Housing Refurbishment Projects 2014-2015

Sheltered Housing Alterations and Refurbishment Projects 2014-2015 — Connors Keep and St Clare’s Court.

United Kingdom-Portsmouth: Building alteration work

2014/S 195-343759

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 1 Core 5, Civic Offices, Guildhall Square
Contact point(s): Procurement Service
For the attention of: Edward Baah-Owusu — Procurement Professional
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Fax: +44 2392834996

Internet address(es):

General address of the contracting authority: https://www.portsmouth.gov.uk/ext/business/procurement/contract-opportunities-with-us.aspx

Further information can be obtained from: Portsmouth City Council
Floor 1 Core 5 Civic Offices, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Portsmouth City Council
Floor 1 Core 5 Civic Offices, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc

Tenders or requests to participate must be sent to: Portsmouth City Council
Floor 1 Core 5 Civic Offices, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Sheltered Housing Alterations and Refurbishment Projects 2014-2015 — Connors Keep and St Clare’s Court.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council — the ‘Council’ — is seeking expressions of interest from suitably qualified and experienced contractors to undertake alteration and refurbishment works at the Connors Keep and St Clare’s Court sheltered housing schemes. The estimated contract value for each of the schemes is in the range of 1 150 000 GBP — 1 250 000 GBP
The Council is targeting to have awarded contracts by 27.1.2015 with subsequent target work commencement dates of 26th February 2015 for Connors Keep and 26.3.2015 for St Clare’s Court, however works must commence for both schemes no later than April 2015. The Council’s target date for completion of the works is 22.1.2016 for Connors Keep and 19.2.2016 for St Clare’s Court, however works for both schemes must be complete by March 2016.
Tenders will be invited for each of the schemes individually and on a combined bid basis via the use of Lot options. The Council will award the contracts on the basis of the most economically advantageous award option available to the Council.
Short-listed contractors with a turnover figure of approximately of 2 500 000 GBP reported within their latest audited accounts will be invited to tender for both schemes individually but can only be awarded a contract for one of the schemes and will not be invited to submit a combined bid. Only short-listed contractors with a turnover of approximately 5 000 000 GBP may be awarded both contracts and be given the option of submitting a combined bid tender.
Interested contractors must complete and return a pre-qualification questionnaire and supporting documentation by 7.11.2014 14:00. The deadline for submission of requests for clarification is 31.10.2014 23:59. The pre-qualification questionnaire and supporting documentation can be obtained from the Council’s InTend e-sourcing solution which can be accessed from the following web address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

Following evaluation of the pre-qualification questionnaire submissions the Council will place the 5 highest scoring contractors onto the short-list of contractors who will be invited to tender. Contractors who achieve a score within 3 % of the contractor ranked 5th may also be invited to tender.

The Council reserves the right to invite further tenders from this contractor short-list to be let over the next 24 months, from formulation of the short-list, for contracts of a similar size and scope to those being tendered under this procurement exercise. The total maximum aggregate value of contracts that may be let over the 24 month period will be 4 000 000 GBP inclusive of the higher combined 2 500 000 GBP estimated value for completion of the Connors Keep and St Clare’s schemes.
The Council’s target date for issue of tender documentation to the short-listed contractors is 17.11.2014 with the envisaged tender return deadline following on 18.12.2014 14:00.

II.1.6)Common procurement vocabulary (CPV)

45262700, 45453100, 45311000, 45317000, 45331110, 45332400, 45332200, 45430000, 45451000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Connors Keep and St Clare’s Court are category 2 sheltered housing schemes which provide accommodation for the elderly and vulnerable. Each scheme houses 44 flats, comprising 33 bed-sits, 9 one-bedroom flats and 2 two-bedroom flats. Connors Keep is located within the Wecock Farm social housing estate in Waterlooville and St Clare’s Court is located within the Leigh Park social housing estate in Havant.
The Council’s Housing & Property Services department in collaboration with Adult Social Care, Health and other agencies provide support and care to the residents on a 24/7 basis. The level of support provided varies in relation to the needs of individual residents.
The scope of works required for each of the schemes comprises of reducing the number of flats in each location to from 44 to 31 in order to provide modern and spacious accommodation. Completion of the works will bring the accommodation up to market expectations, reduce numbers of empty properties and improve long term viability of the schemes.
Works will be undertaken at each of the schemes on a sectional completion basis comprising six consecutive sections of eight weeks. At the beginning of each section the contractor will be required to decant the affected residents to empty properties located within in the scheme and subsequently relocate residents into the refurbished flats on completion of each section. The contractor will be responsible for the removal and relocation of all of the resident furniture, possessions, clothing, etc.
The JCT Intermediate form of contract with contractors design portions will be used to let both schemes. Both schemes will be fully designed except for mechanical and electrical services installation. The Council will provide performance specifications for these elements to the short-listed contractors within the tender pack which will then be fully designed and installed by the successful contractor or their specialist sub-contractor.
For each scheme the scope of works within each flat will include, but not be limited to, the following:
— The removal of all existing internal partitions, kitchens, bathrooms, WC’s, night storage heating and all services.
— The installation of new internal partitions, new wet rooms, complete re-wiring and new gas fired Low Pressure Hot Water heating and hot water systems including alteration and adaptation of all specialist services in conjunction with these works.
— In addition, structural alterations will be undertaken to form openings between existing flats to form the enlarged accommodation and improve accessibility at each flat entrance and elsewhere as directed.
— Replacement flooring, wall finishes and Light Emitting-Diode lighting will also be installed throughout the common parts as work proceeds and any other associated works.
Estimated value excluding VAT:
Range: between 2 300 000 and 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 26.2.2015. Completion 19.2.2016

Information about lots

Lot No: 1Lot title: Lot 1 — Sheltered Housing Alterations and Refurbishment Projects 2014/15 — Connors Keep

1)Short description

See Section II.1.5).

2)Common procurement vocabulary (CPV)

45262700, 45453100, 45311000, 45317000, 45331110, 45332400, 45332200, 45430000, 45451000

3)Quantity or scope

See Section II.2)
Estimated value excluding VAT:
Range: between 1 150 000 and 1 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 26.2.2015. Completion 22.1.2016

5)Additional information about lots

Tenders will be invited for each of the schemes individually and on a combined bid basis via the use of Lot options. The Council will award the contracts on the basis of the most economically advantageous award option available to the Council.
Short-listed contractors with a turnover figure of approximately of 2 500 000 GBP reported within their latest audited accounts will be invited to tender for both schemes individually but can only be awarded a contract for one of the schemes and will not be invited to submit a combined bid. Only short-listed contractors with a turnover of approximately 5 000 000 GBP may be awarded both contracts and be given the option of submitting a combined bid tender.

Lot No: 2Lot title: Lot 2 — Sheltered Housing Alterations and Refurbishment Projects 2014/15 — St Clare’s Court

1)Short description

See Section II.1.5).

2)Common procurement vocabulary (CPV)

45262700, 45453100, 45311000, 45317000, 45331110, 45332400, 45332200, 45430000, 45451000

3)Quantity or scope

See Section II.2)
Estimated value excluding VAT:
Range: between 1 150 000 and 1 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 25.3.2015. Completion 19.2.2016

5)Additional information about lots

Tenders will be invited for each of the schemes individually and on a combined bid basis via the use of Lot options. The Council will award the contracts on the basis of the most economically advantageous award option available to the Council.
Short-listed contractors with a turnover figure of approximately of 2 500 000 GBP reported within their latest audited accounts will be invited to tender for both schemes individually but can only be awarded a contract for one of the schemes and will not be invited to submit a combined bid. Only short-listed contractors with a turnover of approximately 5 000 000 GBP may be awarded both contracts and be given the option of submitting a combined bid tender.

Lot No: 3Lot title: Lot 3 — Sheltered Housing Alterations and Refurbishment Projects 2014/15 — Connors Keep and St Clare’s Court Combined Bid

1)Short description

See Section II.1.5).

2)Common procurement vocabulary (CPV)

45262700, 45453100, 45311000, 45317000, 45331110, 45332400, 45332200, 45430000, 45451000

3)Quantity or scope

See Section II.2)
Estimated value excluding VAT:
Range: between 2 300 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 26.2.2015. Completion 19.2.2016

5)Additional information about lots

Tenders will be invited for each of the schemes individually and on a combined bid basis via the use of Lot options. The Council will award the contracts on the basis of the most economically advantageous award option available to the Council.
Short-listed contractors with a turnover figure of approximately of 2 500 000 GBP reported within their latest audited accounts will be invited to tender for both schemes individually but can only be awarded a contract for one of the schemes and will not be invited to submit a combined bid. Only short-listed contractors with a turnover of approximately 5 000 000 GBP may be awarded both contracts and be given the option of submitting a combined bid tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: As defined within the pre-qualification questionnaire which can be obtained viahttps://in-tendhost.co.uk/portsmouthcc/

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HaPS/419576/AMS300/W/14/T

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.11.2014 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract is classified as a works contract within the Public Contracts Regulations (2006) as amended (2009) which falls below the value threshold for compulsory issue of a Contract Notice within the Official Journal of the European Union (OJEU). The Council has chosen to advertise within OJEU voluntarily, in accordance with the spirit of the EU public procurement regime and to conduct the procurement process in an open and fair manner so as to increase competition. The submission of this notice and any subsequent advertisement of the contract is not an indication that the Council considers itself bound by the provisions in the Regulations that are applicable only to above threshold Part A service contracts, supplies contracts and works.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.10.2014