Sheriff Officer and Debt Collection Services Tender – Edinburgh
The City of Edinburgh Council are seeking to secure the services of an external provider to carry out effective diligence services and debt recovery.
United Kingdom-Edinburgh: Collection agency services
2018/S 148-338962
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Natalie Morrison-Smith
Telephone: +44 1314693922
E-mail: natalie.smith@edinburgh.gov.uk
NUTS code: UKM75
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.1)Name and addresses
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
E-mail: procurement@midlothian.gov.uk
Fax: +44 1316542797
NUTS code: UKM73Internet address(es):Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.2)Information about joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Sheriff Officer and Debt Collection Services
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The City of Edinburgh Council are seeking to secure the services of an external provider to carry out effective diligence services and debt recovery in the pursuit of:
— Council Tax, Non-Domestic Rates(including on behalf of Midlothian Council),
— Sundry Debt Invoices,
— Housing Benefit Overpayments,
— Council Tenant Rent Arrears,
— Parking Penalty Charge Notices/Bus Lane Charge Notices,
— Service of Court Documents and Business Improvement Districts.
II.1.6)Information about lots
II.2.1)Title:
First Placement
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The City of Edinburgh Council is seeking to secure the services of an external contractor to carry out effective diligence services and debt recovery in the pursuit of:
— Council Tax (including water and sewerage charges),
— Non-Domestic Rates (including on behalf of Midlothian Council. This work is not guaranteed),
— Sundry Debt invoices, Housing Benefit Overpayments,
— Council Tenant Rent Arrears,
— Parking Penalty Charge Notices/Bus Lane Charge Notices,
— Service of Court documents and Business Improvement Districts
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend annually for up to a maximum of 3 years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.1)Title:
Second Placement
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The successful Tenderer of Lot 2 will have the ability to investigate and initiate recovery action from customers with a history of non-payment and will receive cases from the Council where the collection and recovery efforts of the Lot 1 Provider have been unsuccessful following the placement period of 90 days
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The option to extend annually for up to a maximum of 3 years
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.1)Information about a particular profession
Services to be provided by a member of the Society of Messengers-at-Arms and Sheriff Officers and must hold a commission to operate in the Sheriffdom of Lothian and Borders
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
The City of Edinburgh Council
Section VI: Complementary information
VI.1)Information about recurrence
2023 (2024 or 2025 or 2026 — if extension utilised)
VI.3)Additional information:
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=552217
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Please see Schedule 6 — Community Benefits — within the tender pack.
(SC Ref:552217)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=552217
VI.4.1)Review body
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922Internet address: http://www.edinburgh.gov.uk
VI.4.3)Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5)Date of dispatch of this notice: