Sheriff Officer and Debt Collection Services Tender

Sheriff Officer and Debt Collection Services Tender – Edinburgh

The City of Edinburgh Council are seeking to secure the services of an external provider to carry out effective diligence services and debt recovery.

United Kingdom-Edinburgh: Collection agency services

2018/S 148-338962

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Natalie Morrison-Smith
Telephone: +44 1314693922
E-mail: natalie.smith@edinburgh.gov.uk
NUTS code: UKM75

Internet address(es):Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.1)Name and addresses

Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
E-mail: procurement@midlothian.gov.uk
Fax: +44 1316542797
NUTS code: UKM73Internet address(es):Main address: http://www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sheriff Officer and Debt Collection Services

Reference number: CT2286

II.1.2)Main CPV code

79940000

II.1.3)Type of contract

Services

II.1.4)Short description:

The City of Edinburgh Council are seeking to secure the services of an external provider to carry out effective diligence services and debt recovery in the pursuit of:

— Council Tax, Non-Domestic Rates(including on behalf of Midlothian Council),

— Sundry Debt Invoices,

— Housing Benefit Overpayments,

— Council Tenant Rent Arrears,

— Parking Penalty Charge Notices/Bus Lane Charge Notices,

— Service of Court Documents and Business Improvement Districts.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2)Description

II.2.1)Title:

First Placement

Lot No: 1

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The City of Edinburgh Council is seeking to secure the services of an external contractor to carry out effective diligence services and debt recovery in the pursuit of:

— Council Tax (including water and sewerage charges),

— Non-Domestic Rates (including on behalf of Midlothian Council. This work is not guaranteed),

— Sundry Debt invoices, Housing Benefit Overpayments,

— Council Tenant Rent Arrears,

— Parking Penalty Charge Notices/Bus Lane Charge Notices,

— Service of Court documents and Business Improvement Districts

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2019

End: 31/01/2023

This contract is subject to renewal: yes

Description of renewals:

Option to extend annually for up to a maximum of 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Second Placement

Lot No: 2

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The successful Tenderer of Lot 2 will have the ability to investigate and initiate recovery action from customers with a history of non-payment and will receive cases from the Council where the collection and recovery efforts of the Lot 1 Provider have been unsuccessful following the placement period of 90 days

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2019

End: 31/01/2023

This contract is subject to renewal: yes

Description of renewals:

The option to extend annually for up to a maximum of 3 years

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Services to be provided by a member of the Society of Messengers-at-Arms and Sheriff Officers and must hold a commission to operate in the Sheriffdom of Lothian and Borders

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/01/2019

IV.2.7)Conditions for opening of tenders

Date: 03/09/2018

Local time: 12:30

Place:

The City of Edinburgh Council

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2023 (2024 or 2025 or 2026 — if extension utilised)

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=552217

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please see Schedule 6 — Community Benefits — within the tender pack.

(SC Ref:552217)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=552217

VI.4)Procedures for review

VI.4.1)Review body

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922Internet address: http://www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/08/2018