Ships Contracting – Contracting For Availability for HMS PROTECTOR

Ships Contracting – Contracting For Availability for HMS PROTECTOR

1. The Contracting Authority has a requirement for a Contracting for Availability (CFA) solution for the Royal Navy’s Ice Patrol Ship, HMS PROTECTOR. The target date for contract award is June 2014 with the successful bidder providing the full availability from September 2014. The contract period is from September 2014 to June 2018.

United Kingdom-Bristol: Repair and maintenance services of ships

2013/S 171-296378

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Commercially Supported Shipping, DE&S
Neighbourhood 3, Ash 2A, MOD Abbey Wood, Filton
Contact point(s): DES Ships Comrcl-CSS-2c
For the attention of: T.Shepherd – Commercially Supported Shipping
BS348JH Bristol
UNITED KINGDOM
Telephone: +44 03067937630
E-mail: desshipscomrcl-css-2c@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contracting For Availability (CFA) for HMS PROTECTOR.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of ships. Repair, maintenance, design support and logistics services of ships
1. The Contracting Authority has a requirement for a Contracting for Availability (CFA) solution for the Royal Navy’s Ice Patrol Ship, HMS PROTECTOR. The target date for contract award is June 2014 with the successful bidder providing the full availability from September 2014. The contract period is from September 2014 to June 2018.
For operational reasons, expressions of interest will only be considered from economic operators based in member states of the European Union (EU).
2. HMS PROTECTOR (formerly ‘MV Polar Bjorn’) was designed and built in 2001 and provides a UK sovereign presence in the British Antarctic Territory and their surrounding maritime areas in order to meet the UK Treaty obligations under the Antarctic treaty system through inspections, hydrographical charting and support to scientific research.
3. The Ship’s basic details are as follows:
Length: 89 metres
Beam: 18 metres
Operating draft: 8.35 metres (max)/ 7.25 metres as Ice Breaker
Gross Registered Tonnage: 4,985 tonnes
4. The CFA arrangement will require the successful bidder to deliver a high level of availability, Material Available Ship Days (MASD), likely to be in the order of 334 days per year. The Royal Navy currently operates a three watch crew rotation system and the Ship currently operates in the Antarctic in the Austral Summer, and is required to be able to reach all coastal Ice Stations within the British Antarctic Territory during this period. The Ship will also be required to transit to and from the UK and may be tasked to operate in the Tropics. The Ship will be crewed by Royal Navy (RN) personnel, who will undertake certain basic maintenance. The Ship may need upgrades or modifications to carry RN equipment.
5. The main elements of the CFA requirement, to be undertaken by the successful bidder, are as follows:
a. Availability Management – Managing support and delivering MASD through defect rectification, safety management and special-to-type training,
b. Safety Management – Support to the Ship’s Safety Case and Naval Authority Key Hazard certification in accordance with JSP 430.
c. Class Management – Responsibility for maintaining the Ship in Class (including Emergency Response) and undertaking the planned maintenance to achieve this (to include class dockings).
d. Maintenance Management – Providing through life maintenance support and associated management tools.
e. Supply Chain Management – Procurement and storage of corrective and maintenance spares, inventory management (to include codification) and distribution.
f. Design Management – Performance monitoring, configuration management, maintenance review and design support
g. Capability Upgrade Management – Undertake potential capability upgrade investigations, design and integrate solutions as tasked by the Contracting authority.
h. Capability Upgrade – Incorporate into the ship upgrades as tasked by the Contracting Authority, to include planning, oversight and acceptance into service, update of technical documentation.
i. Obsolescence Management – Identification, management and removal of obsolescence.
6. The successful bidder will be required to operate and maintain the on-board maintenance management systems.
7. The successful bidder may be required to undertake other support activities as required by the Contracting Authority.
8. The successful bidder will be required to have access to and operate the following Contracting Authority IT applications:
a. Operational Defect (OPDEF) Management System (ODMS)
b. Hazard & Risk Management System (HARMS)
c. Unit Maintenance Management System (UMMS)
9. It is the Contracting Authority’s policy to only contract with companies operating and maintaining a Contracting Authority approved Quality Management System (QMS) which is demonstrated to meet the requirement. Bidders will be required to provide details of the QMS operated by them relating to both technical engineering management and project management business, both internally and externally through the supply chain. Bidders will be required to provide evidence of a valid ISO 9001:2008 certificate, or equivalent, from an accredited third party assessor (UKAS recognised) for themselves and, if appropriate, for their sub-contractors, or achieve accreditation in time for contract award. This certification must include an appropriate scope to meet the requirement.
10. The successful bidder’s personnel working in certain areas of the Ship will need to be security cleared to UK Security Check (SC) level. Non-UK Nationals working in these areas will need to be escorted and supervised by SC cleared UK Nationals.
11. The Ship may be required to undertake military operations and the successful bidder will be subject to CONDO (Contractors On Deployed Operations) requirements.
12. The Ship is currently in class with Det Norske Veritas (DNV). The successful bidder will be required to maintain the vessel in class with DNV to its current Class notation.
II.1.6)Common procurement vocabulary (CPV)

50241000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 45 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CSS/0045
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.10.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201392-DCB-5085413

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Commercially Supported Shipping, DE&S
Neighbourhood 3, Ash 2a, MOD Abbey Wood, Filton
BS348JH Bristol
UNITED KINGDOM
E-mail: desshipscomrcl-css-2c@mod.uk
Telephone: +44 3067937630

Body responsible for mediation procedures

Commercially Supported Shipping, DE&S
Neighbourhood 3, Ash 2a, MOD Abbey Wood, Filton
BS348JH Bristol
UNITED KINGDOM
E-mail: desshipscomrcl-css-2c@mod.uk
Telephone: +44 3067937630

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Commercially Supported Shipping, DE&S
Neighbourhood 3, Ash 2a, MOD Abbey Wood, Filton
BS348JH Bristol
UNITED KINGDOM
E-mail: desshipscomrcl-css-2c@mod.uk
Telephone: +44 3067937630

VI.5)Date of dispatch of this notice:

2.9.2013